Issue - decisions

Service and Maintenance of Fire and Security Systems

13/03/2023 - Service and Maintenance of Fire and Security Systems






Date of Decision:



Decision Maker:

(Including Job Title)


Paul Woodcock, Strategic Director, Regeneration and Environment

Specific Delegation:

(If any)


Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.

Brief Description of Decision:



The agreement is to provide a compliant contract for the service and maintenance of fire and security systems as detailed within the Procurement Business Case, which was approved by Simon Moss, Assistant Director, Planning Regeneration and Transport on the 5th December 2022.

Following the evaluation of this tender it is the recommendation of the project panel that the Council progresses to issue an award to DFP Services Ltd.

Reasons for the Decision:



The result of a competitive procurement process. The procurement process was undertaken as an open procurement procedure, which was conducted in line with the Public Contracts Regulations 2015 (as amended) and the Councils own Financial and Procurement Procedure Rules (FPPR’s)

Details of alternative options considered and rejected:



Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:


Dispensations Granted:

(If any)



Reports or parts of reports considered

Tender evaluation report. The value of the contract is £1,200,000 over 4 years and is part of a framework agreement. 


I certify that this is a true record of the executive decision in relation to the decision to appoint a suitable qualified organisation to provide services that meet the Council’s current requirement for servicing and maintenance of fire and security systems.






Signed by the Decision Maker Paul Woodcock                

Dated: 8th March, 2023

Name: Paul Woodcock

Job Title: Strategic Director, Regeneration & Environment