Issue - decisions

Date of Decision:

4^th July, 2023

Title:

22-191 Management of Rotherham’s Household Waste Recycling Centres – Awarding of the Contract decisions

Decision Maker:

(Including Job Title)

Paul Woodcock, Strategic Director Regeneration & Environment

Specific Delegation:

(If any)

The ‘Future Provision for Household Waste Recycling Centres’ report was presented to Cabinet on the 23^rd of January 2023.

The report, which was approved, provided authority to the Strategic Director of Regeneration and Environment, in consultation with the Cabinet Member for Transport and Environment (subject to confirmation by the Strategic Director for Finance and Customer Services) to agree the final delivery arrangements and subject to Council approval through the budget process.

Cabinet Member for Transport & Environment is supportive of the recommendation (17^th June, 2023)

Strategic Director, Finance & Customer Services is supportive of the recommendation (3^rd July 2023)

The relevant budget approvals were granted in the setting of the 2023/24 budget.

A further Procurement Business Case - 22-191 Household Waste Recycling Centres approved by Sam Barstow (Assistant Director; Community Safety & Street Scene) and senior colleagues from HR, IT, Finance and Communications on the 14 March 2023 mobilised the procurement activity.

Brief Description of Decision:

As detailed in the Procurement Business Case approved by Sam Barstow (Assistant Director; Community Safety & Street Scene) on the 14 March 2023, the Council has sought to identify a Contractor to operate and manage the Household Waste Recycling Centre site network.  The proposed contractual term included an initial 5-year period with an optional 2-year extension.  The first 3 years of the Contract will be a fully outsourced HWRC provision for site management together with haulage and disposal of waste delivered by the Contractor.  Years 4 and 5 of the Contract, the appointed Contractor would provide only haulage and disposal of waste, with the Council insourcing the HWRC site management.  The extension period for the final 2 years would also only cover the haulage and disposal if taken.

A key requirement of the resultant contract is that the selected Contractor is required to work with the Council providing support, assistance, and training to enable the Council to bring the front facing service inhouse by the end of the 3^rd operational year.

After a robust tender exercise, evaluation and examination of the tender evaluation report, my decision is to award the contract to HW Martin Waste LTD.

Reasons for the Decision:

H W Martin Waste Ltd provided the strongest bid across all 3 criteria and demonstrated a thorough understanding of the requirements. The proposal submitted demonstrated a desire to operate in collaboration with the Council and to meet our aspirations of insourcing the Front Facing Service by the end of year 3.

Details of alternative options considered and rejected:

3 suppliers submitted bids for this contract and each bidder was subject to a robust evaluation process.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Tender Evaluation report - 22-191 Management of Rotherham’s Household Waste Recycling Centres