Officer Decisions

Date of Decision:

5 January 2022

Decision Maker:

(Including Job Title)

Anne Marie Lubanski

Strategic Director, Adult Care, Housing and Public Health

Specific Delegation:

(If any)

Non-specific

Brief Description of Decision:

To step down the provision of the eight respite beds at Conway Crescent, enabling the resource to deliver hospital surge beds on a temporary basis to support patient flow at TRFT. 

Reasons for the Decision:

The current high numbers of Covid positive cases and outbreaks in Rotherham due to the Omicron variant is impacting on capacity at TRFT and resources for discharge, with a number of providers of intermediate care and nursing care across the borough currently closed to admissions.

Adult care provider services deliver 15 intermediate care beds and in the short term an additional 15 hospital surge beds.

Our facilities are either closed to admissions due to outbreaks or taking reduced numbers of admissions due to reduced staffing capacity.

The decision was made to utilise Conway Crescent for surge provision to ensure delivery of this critical need, supporting patient flow and discharge across Place.

The situation is being monitored and reviewed on a daily basis and Conway will revert back to business as usual as soon as the requirement for additional surge capacity reduces.

Any families who have had respite cancelled and are in need of alternative support during this short period will be referred to the My Front Door Team.

Details of alternative options considered and rejected:

No current alternative options were able to be considered due to overall staffing capacity being adversely impacted by the spread of the Omicron variant.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

None considered.

Date of Decision:

24 December 2021

Decision Maker:

(Including Job Title)

Paul Woodcock

Strategic Director Regeneration and Environment

Specific Delegation:

(If any)

Non-specific

Brief Description of Decision:

1.    That the Strategic Director for Regeneration and Environment, following consultation with the Cabinet Member and local Domestic Abuse Partnership Board, approves the funding options, as detailed in the officer’s report for the current financial year.

2.    That any further underspends will be used to support staffing costs incurred by the Council in order to deliver the Domestic Abuse Act requirements.

Reasons for the Decision:

In order to meet the statutory requirements of the Domestic Abuse Act 2021.

Details of alternative options considered and rejected:

The Council has considered a range of options to meet the needs of victims and the new duties within the Domestic Abuse Act 2021 however, due to the short timescales relating to the current funding the Council has focussed on initiatives that are deliverable within the timescales. 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

None

Date of Decision:

7 January 2022

Decision Maker:

(Including Job Title)

Judith Badger

Strategic Director - Finance and Customer Services

Specific Delegation:

(If any)

Council Minute No.156 2018/19

Brief Description of Decision:

To determine the Council Tax Base for 2022/23 financial year. In accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 2012 governing its calculation, it is determined that the Council’s Tax Base for the financial year 2022/23 is 71,454.06 Band D Equivalent Properties.

Reasons for the Decision:

To comply with statutory requirements to enable the setting of the Council Tax for 2022/23.

Details of alternative options considered and rejected:

None. 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Report to the Strategic Director – Finance and Customer Services – Calculation of the Council Tax Base 2022/23.

Date of Decision:

8 January 2020

Decision Maker:

(Including Job Title)

Anne Marie Lubanski

Strategic Director of Adult Care, Housing & Public Health

Specific Delegation:

(If any)

Non-specific

Brief Description of Decision:

That 6 months’ written notice be served to Yorkshire Housing to terminate the contract on 31 March 2021 for the Needs, Advice, Support and Handyperson Service. 

The service will be decommissioned by 30 September 2021, with a view to moving towards a customer funded model of provision by 1 October 2021.

That future referrals to the service be signposted to other appropriate services e.g. the Yorkshire Housing’s Handytec Service, First Contact, Community Occupational Therapy service, Housing Contact Centre and voluntary and community sector services.

Reasons for the Decision:

The decision is required as the commissioning and procurement team would need time to prepare tender documentation if the decision were reached to put the service out to tender in February 2021.

A customer engagement exercise carried out in September/October 2020 revealed that there is some duplicated activity provided by other commissioned and voluntary sector services and large number of customers were receiving low level types of support.  The aim is to move towards a customer funded model of provision in future or to refer customers to other services for ongoing support.

Details of Alternative Options Considered and Rejected:

Option 1:  Do nothing

Rotherham could continue to commission the current Needs, Advice, Support and Handyperson services to a limited number of older people and people with disabilities who meet the eligibility criteria. 

Tender documentation would need to be completed by February 2021.

Not recommended: The services are now only providing a service to around 500 customers per year .The needs of 100 customers would be better met by the Community Occupational Therapy Service as a high number of these are already re-referred to the service for ongoing support e.g. adaptations.

Other Local Authorities in the Yorkshire and Humber region have decommissioned these types of services in their local areas and moved towards a customer funded model of provision where customers pay towards the supply, fitting and cost of materials.

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

Not applicable

Background Papers:

Briefing for Decision Paper

HIA Customer Service Analysis

HIA Quarterly Workbook 2020/21

Decision Title

Decision to award 21-057 Data and Telephony Platform for Business Centres following an open procurement process.

Date of Decision:

23 December 2021

Decision Maker:

(Including Job Title)

Tom Smith

Assistant Director of Community Safety & Street Scene

Specific Delegation:

(If any)

Non-specific

Brief Description of Decision:

That the Council proceeds to issue an intent to award of the contract to Holler Technology Ltd

Reasons for the Decision:

The decision is required so the Council can award the contract and works can begin for the data and telephony platform be installed and live by 31 December 2021.

Details of alternative options considered and rejected:

Alternative options were considered as part of the Tender Evaluation process and are detailed in the Tender Evaluation report.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest are declared.

Dispensations Granted:

(If any)

Not Applicable.

Reports or parts of reports considered

Business Case – 21-057 Data and Telephony Platform DN530371:

Tender Evaluation Report – 21-057 Data and Telephony Platform DN530371: