Officer Decisions

Date of Decision:

12.06.2025

Title:

Children’s Capital of Culture: 2025/26 Traineeship Programme

Decision Maker:

(Including Job Title)

Polly Hamilton, Assistant Director, Culture, Sport & Tourism

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub-scheme of Delegation Regeneration and Environment (pages 22 and 31-32)

All financial matters relating to the management and delivery of cultural, leisure, green spaces, landscape design and sports services, including:

•         Awarding and distribution of grants

The implementation of any functions associated with any grant/funding regime, including, but not limited to, National Grants/funding, SYMCA funds, Grants & Programmes and European Funding/Grants.

Decision:

That the progress to date on Children’s Capital of Culture traineeship programme is noted and to approve the proposed route for awarding funding to organisations who will host trainees, for the purpose of covering the costs associated with each placement.

Reasons for the Decision:

The decision supports the delivery of the Children’s Capital of Culture traineeship programme, which provides paid job opportunities for local young people, increases capacity of local cultural organisations, and contributes to the delivery of the Children’s Capital of Culture programme throughout 2025.

This enables 11 organisations to provide paid, part-time employment to 20 x 16-to-25-year-olds from Rotherham, and to run a public-facing activity programme across the borough that is predicted to reach at least 60,000 people.

Details of alternative options considered and rejected:

Do not allocate the funding – failing to allocate the UKSPF funding to trainee host organisations using an open and competitive process would mean Children’s Capital of Culture is unable to fulfil its agreement around the purpose and timescales of spending this funding. This would be a substantial reputation risk for the Council and its partners, and may mean that the UKSPF grant is withdrawn and that the Council is unable to access future rounds of funding allocated through the Ministry of Housing, Communities & Local Government

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

NA

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

NA

Reports or parts of reports considered

Appendix 1 - Part B Equality Analysis

Appendix 1- Part A Initial Equality screening Assessment form

Appendix 2 - Climate Impact assessment - CCOC traineeships 2025

Children’s Capital of Culture: 2025/26 Traineeship Programme report.

Date of Decision:

17 June 2025

Title:

Decision to award contract reference 22- 306 for the provision of Domestic Abuse Safe Accommodation Service including the Refuge.

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (Appendix 9 of the Council's Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection.

Page 36 refers.

Decision:

To award the contract for the provision of Domestic Abuse Safe Accommodation Service including the Refuge to Hopian, formerly Rotherham Rise with a value of £250,000 per annum for four years (plus up to two years extension).

Reasons for the Decision:

The result of a competitive procurement process as agreed in the  20-Jan-2025 Cabinet Meeting, minute 101 refers.

The successful supplier, after evaluation, was Hopian, formerly Rotherham Rise. The Tender Evaluation Report and award recommendation has been approved by the relevant parties.

Details of alternative options considered and rejected:

N/A

.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Tender Evaluation Report (including Social Value) 22-306 – Domestic Abuse Safe Accommodation Service including Refuge – Exempt.

Date of Decision:

11 June 2025

Title:

Appoint a contractor under a Pre-Construction Services Agreement (PCSA) for an estimated 20 homes in Thornhill

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

2. Housing (e) Housing Strategy and Investment

Appendix 9 - Responsibility for Functions.pdf

Appoint a contractor under a Pre-Construction Services Agreement (PCSA) for the development of Tenter Street, Thornhill, which form part of the Housing Delivery Programme - Developments at Greasbrough and Thornhill approved at Cabinet 18 March 2024. Housing Delivery Programme – Development at Greasbrough and Thornhill

Also included as part of the Housing Delivery Programme, most recently approved in Cabinet 10 February 2025.

Housing Delivery Programme 25/26 for Cabinet

A sites specific report for both sites was also presented to Cabinet: Greasbrough and Thornhill 18 March 2024.

1.    1. Approves development of the Grayson Road and Tenter Street sites to build an estimated 31 new Council homes.

2.    2. Delegates authority to the Assistant Director of Housing, in consultation with the Cabinet Member

Decision:

Award the contract to R H Fullwood & Co Ltd under a Pre-Construction Services Agreement (PCSA) for the development of Council-owned land at Tenter Street, Thornhill, as part of the Housing Delivery Programme.

Reasons for the Decision:

This scheme forms part of a broader package of sites being brought to market.

An outcome of this process is to recommend award of a Pre-Construction Services Agreement through the Efficiency North (EN: Procure) New Build framework. Utilising Efficiency North’s Framework Capability Criteria, R H Fullwoods are the highest ranked contractor with capacity to undertake the proposed works in the geographical area.

Details of alternative options considered and rejected:

Option considered and rejected:

Do not develop the sites for new council homes

his option would entail leaving the sites vacant or disposing of them through asset sales. This would mean housing may or may not come forward or would come forward more slowly.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Housing Delivery Programme 2025/26– approved at Cabinet 10 February 2025. 

A sites specific report for both sites was also presented to Cabinet: Greasbrough and Thornhill 18 March 2024.

Date of Decision:

12/06/2025

Title:

Purchase of nine new homes at Albert Club, West Melton under the Small Sites Homebuilder Initiative

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director Adult Care, Housing & Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Enaction of resolution 2 of from the Housing Delivery Programme Report – 2025/26, approved by Cabinet in February 2025:

2. That Cabinet approves the purchase of homes from any of the schemes identified in Exempt Appendix 2.

Cabinet Meeting Minutes Monday 10-Feb-2025 – Minute 120 refers.

and further to approval of the Full Business Case – Albert Club, West Melton (SME Initiative) approved 6^th February 2025 in consultation with the Cabinet Member for Housing.’

Decision:

Approval to enter into contract with Keystone Yorkshire Ltd to purchase nine new homes at Albert Club, West Melton.  Identified as Appendix 2 - 10^th February 2025 Cabinet report.

The Council will purchase:

• Six no. two-bedroom houses
• Three no. three-bedroom houses

The homes are scheduled to be handed over March 2026 and will be brought into the Council’s existing housing stock and made available to applicants from the Housing Register.

Reasons for the Decision:

The decision has been taken in-line with the Cabinet approval, to ensure that the Council can continue to deliver new council homes to meet residents’ needs.

The financial detail of the acquisitions is set out within the capital business case. It is not included within the decision record on the basis that it is commercially sensitive. This is in-line with the over-arching Cabinet report exemption.

Details of alternative options considered and rejected:

Previous Housing Delivery Programme reports have considered the alternative option not to pursue new acquisition opportunities and this was not recommended because the Council needs to ensure a continuous pipeline to deliver the Council homes needed.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

None declared

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Report of the Strategic Director of Adult Care, Housing and Public Health – Housing Delivery Programme 2025/26.

Full Business Case (FBC) – Albert Club, West Melton (SME Initiative), authorised by James Clark, Assistant Director of Housing

Date of Decision:

17 June 2025

Title:

Officer Decision for the award of the Post Child Sexual Exploitation (CSE) Support services (3 lots)

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

To award the contracts for the Post Child Sexual Exploitation (CSE) Support Services (3 lots) to the following providers:

Lot 1 – GROW

Lot 2 – Rotherham Abuse Counselling Service (ROTHACS)

Lot 3 – Hopian

Reasons for the Decision:

The result of a competitive procurement process as agreed in the Cabinet Paper 16 September 2024.

The successful suppliers, after evaluation, were:

Lot 1 – GROW

Lot 2 – Rotherham Abuse Counselling Service (ROTHACS)

Lot 3 – Hopian

The Tender Evaluation Report and award recommendation has been approved by the relevant parties.

Details of alternative options considered and rejected:

N/A

.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Tender Evaluation Report (including Social Value) 22-312 – Post Child Sexual Exploitation (CSE) Services

Date of Decision:

17 June 2025

Title:

Officer Decision Record to award a contract (Work Order) to Connect Healthcare Rotherham CIC to deliver the additional activities required in the utilisation of the Local Stop Smoking Services and Support Grant 2025/26.

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director of Adult Care, Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

To agree to the award of a contract (Non-Core Work Order) to Connect Healthcare Rotherham CIC to receive funding for additional activity required in the utilisation of the Local Stop Smoking Services and Support Grant 2025/26

Reasons for the Decision:

Rotherham has been received the Local Stop Smoking Services and Support Grant 2024/25 of £398,587 for 2025/26. £344,845 of this has been allocated to Connect Healthcare Rotherham CIC (Connect) to continue the delivery of additional service provision relating to the Local Stop Smoking Services and Support Grant 2025/26 aims.

On 17 March 2025 Cabinet approved the Grant spending as part of the Confirmation of Supplementary Public Health Grants for 2025/26 paper.

The funding will stimulate additional quit attempts, link smokers to effective interventions, boost community stop-smoking service (CSSS) capacity, build professional competence, and strengthen partnerships within local healthcare systems.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Cabinet Report: Confirmation of Supplementary Public Health Grants for 2025/26 and approval of grant spend

Local Stop Smoking Services and Support Grant Officer Decision Report (Long Report)

Date of Decision:

12^th June 2025

Title:

Consultation Update, Proposed extension of a no waiting restriction (at any time) at Harthill (Local Neighbourhood Safety Scheme Fund 1)

Decision Maker:

(Including Job Title)

Simon Moss, Assistant Director, Planning, Regeneration & Transport

Delegation contained in the relevant Sub-Scheme of Delegation.

To promote, consider objections to and implement Traffic Regulation Orders under the Road Traffic Regulation Act 1984.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment – Page 21’

Decision:

To exercise delegated powers and approve in principle the proposals shown on drawing number 126/18/TT784, Appendix 1, and give authority that:

1. The comments and objections received have been considered and the objections are not supported for the reasons contained in section 4.2.

2. The existing scheme is confirmed as shown on drawing numbered: 126/18/TT784 attached as Appendix 1 are implemented.

3. The Director of Legal Services is authorised to make the Order.

4. Residents are informed of the decision to implement the waiting restriction.

Reasons for the Decision:

Following the receipt of the request to extend the existing waiting restrictions various iterations of restrictions were considered. Upon completion of the consultation process, and subsequent discussions with residents and Local ward members, the extents proposed will cover all the locations where indiscriminate parking takes place.

These restrictions are unlikely to lead to significant parking migration problems further into the village given the road layout (junctions / driveways) and the presence of more appropriate parking options across Harthill accommodated within the design. Furthermore, whilst the proposed restrictions will prohibit waiting, they will not prevent motorists from stopping for as long as necessary to pick up or set down passengers, which may alleviate some of the concerns raised by residents.

Details of alternative options considered and rejected:

Introducing restrictions on both sides of the main road through the village was considered but this was discounted as it was perceived by residents that vehicle speeds would increase as there would be nothing on the carriageway to slow their progress.

Making no changes to the restrictions was considered, but this would be likely to still result in obstruction and would not address the repeated concerns raised by residents.

A 20mph speed limit along the entirety of the village on Hard Lane and Union Street was considered to be implemented alongside this waiting restriction but was not supported at this time, due to the requirement for additional traffic calming measures throughout the village to achieve compliance of the Council’s 20mph Policy. This may be considered in the future.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

Not applicable

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

TRO Consultation Update: Proposed extension of a no waiting restriction (at any time) at Harthill.

(Local Neighbourhood Road Safety Scheme Programme - Tranche 1)

Date of Decision:

10^th June 2025.

Title:

External Works Framework

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation Strategic Director of Regeneration of Environment:

Each to act in relation to matters within their remit unless absent in which case any other Assistant Director may act …3. In respect of procurement, contract administration and best value:

• In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates. Sub-Scheme of Delegation – Adult Care, Housing and Public Health April 2025

• Where a contract for support and maintenance is renewed within five years of the original contract, authority to award such a contract.

Page 3 refers.

Decision:

Approval of Tender evaluation report and award of External Works Framework. Contract award notice will be published the Council’s Contracts register and on Contracts Finder and Find a Tender

Reasons for the Decision:

To enable the External Works Framework to be awarded and the framework contract set up. The Lots within the Framework will provide a pre-approved route to market in support of delivery of the capital programme and also provide additional capacity and sub-contractors for use by in-house delivery teams to support the efficient delivery of capital programme.

Details of alternative options considered and rejected:

The alternative options considered as part of the procurement business case process include:-

Option 2 – Use existing frameworks and /or restricted quotes or open procurements for each project.

Reason for rejection: No available existing frameworks suitably specialist enough to cover all required framework lots and open procurement for every project would entail significant time resource for individual procurements for each project over the next 4 years.

Renewal of the framework was the best and most efficient option.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

22-167 Tender Evaluation Report External Works Framework (exempt)

Date of Decision:

09/06/2025

Title:

Council Homes Delivery Programme: Entering into a Grant Funding Agreement with the South Yorkshire Mayoral Combined Authority (SYMCA) to enable the Council to receive Brownfield Housing Fund to support the delivery of 27 new Council homes.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The decision is in-line with the Cabinet delegation most recently set out within the following meeting minutes:

1.    25 January 2021 Cabinet Meeting – ‘Resolved:- 2. That authority be delegated to the Assistant Director of Housing, in consultation with the Cabinet Member for Housing and the Section 151 Officer, to enter into a Brownfield Housing Fund agreement with the Sheffield City Region where this will serve to increase the number of new homes delivered in Rotherham.’ Minute 103 refers.

Printed minutes Monday 25-Jan-2021 10.00 Cabinet.pdf

2.    11 July 2022 Cabinet Meeting –  ‘Resolved:- 1. That Cabinet approve the Council-owned sites listed in Appendix 2 being brought forward to deliver new homes, with developments which will deliver more than 10 homes being subject to further Cabinet approvals. 2. That Cabinet approve the purchase of homes from any of the schemes identified in Exempt Appendix 3.’ Minute 27 refers.

Printed minutes Monday 11-Jul-2022 10.00 Cabinet.pdf

3.    23 January 2023 Cabinet Meeting – ‘Resolved: 1. That Cabinet approved the Council-owned sites listed in Appendix 3 being brought forward to deliver new Council homes. 2. That Cabinet approved the appropriation of specified General Fund sites to the Housing Revenue Account. Further detail about the sites proposed for appropriation is provided in Appendix 4. 3. That Cabinet approved the purchase of homes from any of the schemes identified in Exempt Appendix 5.’ Minute 104 refers.

Printed minutes Monday 23-Jan-2023 10.00 Cabinet.pdf

Decision:

This decision seeks formal officer approval for the Council to

enter into a Grant Funding Agreement with the South

Yorkshire Mayoral Combined Authority (SYMCA), enabling

the drawdown of £432,000 in approved Brownfield Housing

Fund grant. The funding will support the delivery of 27 new

Council homes across the following four sites:

• Warden Street, Canklow – 13 homes
• Princess Street, West Melton – 6 homes
• Albert Road, West Melton – 4 homes
• Former Ship Inn, Swinton – 4 homes

Reasons for the Decision:

In October 2024, the Council submitted an Outline Business Case to SYMCA for nine housing sites. By December, it was invited to submit Final Business Cases for the four most advanced. In March 2025, SYMCA approved £432,000 in Brownfield Housing Fund grants to support 27 new Council homes on these sites. These schemes were already approved under the Council’s Housing Delivery Programme, and entering into the funding agreements will help improve overall programme affordability.

Details of alternative options considered and rejected:

Option 1: Do not enter into the grant funding agreements with SYMCA 

Grant contributions from SYMCA are crucial to delivering the new Council homes by March 2026. If the Council does not enter into the grant funding agreements with SYMCA it will be unable to drawdown the grant, requiring further funding to be allocated to the project from the Councils Housing Revenue Account. 

This option is not recommended.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Cabinet Report 25/01/2021: Quarterly Housing Development Update - Minute 103

Cabinet Report 11/07/2022: Annual Housing Development Report 2022/23 - Minute 27

Cabinet Report 23/01/2023: Annual Housing Development Report 2023/24 – Minute 104

The report of Ian Spicer, Strategic Director of Adult Care, Housing and Public Health authorising the report - Council Homes Delivery Programme: Entering into Grant Funding Agreements with the South Yorkshire Mayoral Combined Authority to enable the Council to receive Brownfield Housing Fund to support the delivery of 27 new Council homes.

Date of Decision:

10^th June, 2025

Title:

Local Highways Maintenance Fund (LHMF)

Onward Award of Grant O0227-3 LHMF – RMBC

Annex A – Local Highways Maintenance Transparency Report.

Annex B – Incentive Element Questions

Decision Maker:

(Including Job Title)

Andrew Bramidge – Strategic Director Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The decision is taken in line with paragraph 8.4 of the Council’s Financial and Procurement Procedure Rules:

“Strategic Directors and Budget Managers are authorised to incur expenditure in accordance with the estimates that make up the budget and the Capital Programme within their delegated area of control.”

Decision:

The Strategic Director Regeneration and Environment approves the publication onto RMBC’s webpage of LHMF Annex A in line with Department for Environment (DfE) requirements which is to publish Annex A by 30th June 2025.

Annex B is signed by the Leader (or Cabinet Member for Highways) and Section 151 officer and submitted to DfT by 31^st October 2025.

Reasons for the Decision:

The decision is required in order to comply with DfE requirements as set out by SYMCA on 25^th April 2025. Annex A must be published on the Councils webpage and the weblink to Annex A must be shared with the DfT by

30^th June 2025.

Annex B – Incentive Element Questions - must be signed by the Leader (or Cabinet Member for Highways) and the

Section 151 officer, and submitted to the DfT by

31^st October 2025. Complying with these requirements will ensure RMBC receives the full amount of £1,961,671.60 which forms part of the £500m national “pothole” fund set out by the Government in the October 2024 budget.

Annex A must be published by 30^th June 2025. And a weblink to DfT for Annex B by 31^st October 2025.  Local highway maintenance transparency report template - annexes A and B to letter - GOV.UK

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

Not applicable

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Annex A and Annex B

Date of Decision:

11 June 2025

Title:

Appoint a contractor under a pre-construction services agreement (PCSA) for an estimated 12 homes in Greasbrough.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

2. Housing (e) Housing Strategy and Investment

Appendix 9 - Responsibility for Functions.pdf

Appoint a contractor under a pre-construction services agreement (PCSA) for the development of Grayson Road, Greasbrough, which form part of the Housing Delivery Programme - Developments at Greasbrough and Thornhill approved at Cabinet 18 March 2024. Housing Delivery Programme – Development at Greasbrough and Thornhill

Also included as part of the Housing Delivery Programme, most recently approved in Cabinet 10 February 2025.

Housing Delivery Programme 25/26 for Cabinet

A site-specific report for both sites was presented to Cabinet: Greasbrough and Thornhill 18 March 2024.

1.    1. Approves development of the Grayson Road and Tenter Street sites to build an estimated 31 new Council homes.

2.    2. Delegates authority to the Assistant Director of Housing, in consultation with the Cabinet Member for Housing, to take the necessary steps to appropriate the land from the General Fund to the Housing Revenue Account: to optimise design of the sites according to strategic need, site constraints, and any requirements resulting from both stakeholder feedback and the planning application process.

Decision:

Award the contract to R H Fullwood & Co Ltd under a Pre-Construction Services Agreement (PCSA) for the development of Council-owned land at Grayson Road, Greasbrough, as part of the Housing Delivery Programme. -

Reasons for the Decision:

This scheme forms part of a broader package of sites being brought to market.

An outcome of this process is to recommend award of a Pre-Construction Services Agreement through the Efficiency North (EN: Procure) New Build framework. Utilising Efficiency North’s Framework Capability Criteria, R H Fullwoods are the highest ranked contractor with capacity to undertake the proposed works in the geographical area.

Details of alternative options considered and rejected:

Option considered and rejected:

Do not develop the sites for new council homes

his option would entail leaving the sites vacant or disposing of them through asset sales. This would mean housing may or may not come forward or would come forward more slowly.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Housing Delivery Programme 2025/26– approved at Cabinet 10 February 2025. 

A sites specific report for both sites was also presented to Cabinet: Greasbrough and Thornhill 18 March 2024.

Date of Decision:

9th June 2025

Title:

Transport Capital Programme – entry of projects for Minor Works

Decision Maker:

(Including Job Title)

Andrew Bramidge,

Strategic Director of Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to enter Minor Works schemes into the Transport Capital Programme, in consultation with the Cabinet Member for Transport, Jobs and the Local Economy, together with the Section 151 Officer.

Cabinet Report 17^th March 2025, Item 137 - recommendation 4.

Approved by Cabinet Member – 2^nd June 2025

Approved by Section 151 Officer – 12^th May 2025

Decision:

Entry of the Minor Works programme is approved for entry into the Transport Capital Programme;

Reasons for the Decision:

To enable delivery of projects under the Minor Works programme within the approvals at Cabinet, 17^th March 2025

Details of alternative options considered and rejected:

Not approving would delay delivery of the minor works programme.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No

Dispensations Granted:

(If any)

No

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No

Dispensations Granted:

(If any)

No

Reports or parts of reports considered

Transport Capital Programme 2025/26 – entry of projects for Minor Works into the programme

Cabinet Report, Transport Capital Programme Report, 17^th March 2025

Date of Decision:

10^th June 2025

Title:

Whiston Brook Flood Alleviation Scheme – Contractor Procurement

Decision Maker:

(Including Job Title)

Andrew Bramidge – Strategic Director Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The decision is taken in line with paragraph 8.4 of the Council’s Financial and Procurement Procedure Rules:

“Strategic Directors and Budget Managers are authorised to incur expenditure in accordance with the estimates that make up the budget and the Capital Programme within their delegated area of control.”

Decision:

The Strategic Director Regeneration and Environment grants approval to go to market to appoint a contractor to deliver the Whiston Brook Flood Alleviation Scheme.

Reasons for the Decision:

To ensure delivery of the scheme can align with the current programme, including progression of the design and landowner negotiations.

To utilise Council Capital funding and potentially external funding via the Environment Agency (if secured).

To ensure compliance with the Council’s Policies around Procurement.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

Not applicable.

Dispensations Granted:

(If any)

Not applicable.

Reports or parts of reports considered

None.

Date of Decision:

9^th June, 2025

Title:

Thrybergh Country Park – Full Business Case and Tender Evaluation Report

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration & Transport

Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation.

In line with the May 2022 Cabinet report

‘That Cabinet agree to the implementation of all projects within the Town Deal and Levelling Up Fund programmes as summarised in Appendix 1, to be detailed in forthcoming project specific Full Business Cases’

‘That Cabinet note the implementation of projects will be subject to the Council’s assurance framework and with Full Business Cases approved by the Strategic Director of Regeneration & Environment in consultation with the Council’s S151 Officer and Cabinet Member for Jobs and the Local Economy’.

Decision:

1.         To approve the Full Business Case detailing final project costs, timeframe and outcomes, thus allowing contract award and implementation of the project. As detailed in exempt Appendix 1 – Full Business Case.

2.         To award the works contract to the value of £445,858.66 on a fixed price basis using the NEC4 Option A in relation to the refurbishment of Thrybergh Country Park café and external landscape improvement works. As detailed in exempt Appendix 2 – Tender Evaluation Report.

Reasons for the Decision:

To progress with the delivery of the scheme and to ensure achievement of its intended outputs and outcomes as detailed in the Full Business Case.

Details of alternative options considered and rejected:

The rejected delivery options for the scheme and corresponding delivery scope are set out in August 2023 and July 2024 Cabinet reports.

Further detail features in the exempt FBC – Appendix 1 to this report.

The procurement options appraisal is detailed in the Procurement Business Case, which is referenced in exempt Appendix 1.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

n/a

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

Cabinet report May 2022: Town Deal and Levelling up fund: update and implementation (the Cabinet – 16/05/2022, minute nr. 149)

Cabinet report August 2023: Rother Valley Country Park and Thrybergh Country Park Levelling Up Fund (the Cabinet – 07/08/2023, minute nr. 41)

Cabinet report July 2024: Rother Valley Country Park and Thrybergh Country Park Levelling Up Fund Implementation and Progress Report (the Cabinet – 29/07/2024, minute nr. 35)

Thrybergh Country Park Full Business Case (exempt)

Thrybergh Country Park Tender Evaluation Report (exempt)

Date of Decision:

3 June 2025

Title:

Officer Decision Record for the award of the contract variation to the 0-19s Integrated Public Health Nursing Service (IPHNS) with The Rotherham NHS Foundation Trust (TRFT) for the provision of Family Hub activity.

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

To undertake a contract variation for the 0-19 Integrated Public Health Nursing Service with The Rotherham NHS Foundation Trust.

Reasons for the Decision:

Rotherham has been awarded the Family Hubs and Start for Life Grant. The Grant was made available to Rotherham Metropolitan Borough Council by the Department of Education (DfE) and the Department for Health and Social Care (DHSC) as one of the 75 Local Authorities that were selected.

On 13 February 2023 Cabinet accepted the Grant funding and approved the approach to the governance and management of the Grant.

It is to be directly awarded to The Rotherham NHS Foundation Trust as Health Visitors are already delivering the activities above as part of the current contract on a targeted basis, and therefore, the universal provision can only be delivered by the Service.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Procurement Report- 20-154 VA02

Officer Decision Record for the award of the contract variation to the 0-19s Integrated Public Health Nursing Service (IPHNS) with The Rotherham NHS Foundation Trust (TRFT) for the provision of Family Hub activity.

Both approved by Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.

Date of Decision:

22/05/25

Title:

Solar PV on Markets and Library.

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director Property & Facilities Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

On Monday 14^th February 2022, Cabinet gave authorisation of a Capital budget to identify and deliver a number of decarbonisation schemes to be funded through this budget and/or through external funding, where available.

Agenda for Cabinet on Monday 14 February 2022, 10.00 a.m. - Rotherham Council Item 107 Budget and Council Tax 2022/23 and Medium term Financial Strategy. Approved recommendation 11 of the Capital programme detailed in Appendix 3B ‘Operational Building Decarbonisation’ Capital project.

Printed minutes Monday 14-Feb-2022 10.00 Cabinet.pdf

Minute 107 refers.

‘Resolved:- That Cabinet recommend to Council: 1. Approval of the Budget and Financial Strategy for 2022/23 as set out in the report and appendices, including the proposed budget adjustments and investments, a basic Council Tax increase of 1.5% and an Adult Social Care precept of 3%.’’

The schemes would be retrospectively reported to cabinet on an annual basis (February) as part of the Climate Emergency Annual Report.

Decision:

The decision has been taken to utilise £350,000 of the Council’s capital decarbonisation budget to maximise the solar PV on the town centre markets and library rooftops.

Reasons for the Decision:

In February 2022, Cabinet approved a budget to support the decarbonisation of the Council’s corporate estate.

An opportunity has arisen to enhance the solar photovoltaics (PV) already included within the Markets and Library projects. As the site is to be electrically heated as per planning requirements, further solar PV will reduce the ongoing revenue requirements for the site following completion and avoid the need for retrofit at a later date to meet the Council’s decarbonisation targets. Maximising on site renewable generation will also improve the sites operational carbon footprint.

Details of alternative options considered and rejected:

The Council has also considered retrofit of the site with solar panels after the completion of the current construction scheme. However, due to the Council’s 2030 target and the timeframe for decarbonisation being short a later retrofit may also void any roofing warranties applied and potentially interrupt service delivery. Installation as part of the existing project and contract is therefore preferred.

Doing nothing was also considered, but this would lead to increased revenue costs to the Council and would not ensure a decarbonised estate.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

Not applicable.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

Not applicable

Reports or parts of reports considered

The report of the Strategic Director of Finance and Customer Services – Markets and Library Solar PV.

Date of Decision:

3^rd June, 2025

Title:

Appointment of a contractor under a Pre-Construction Services Agreement (PCSA) for an estimated 31 new homes in Eastwood.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

2. Housing (e) Housing Strategy and Investment

Appendix 9 - Responsibility for Functions.pdf

Appoint a contractor under a pre-contract services agreement (PCSA) for the development of Netherfield Court and York Road, Eastwood which form part of the Housing Delivery Programme, most recently approved in Cabinet January 2024. Housing Delivery Programme Report 24/25

Planning Portal reference: RB2024/0005, RB2024/0011.

A site specific report for both sites was also presented to Cabinet in October 2023.

Eastwood Sites Housing Development

1.     That Cabinet approve development of the Netherfield Court and York Road sites in Eastwood to build a projected 31 new homes for Council rent.

2.     That Cabinet delegate authority to the Assistant Director of Housing in consultation with the Cabinet Member for Housing to make amendments to the scheme design, where this is necessary to comply with planning and other statutory consultee requirements, or where site conditions prescribe a design alteration.

Decision

Award contract to G.S Kelsey under a Pre-Construction Service Agreement (PCSA) for the development of Council-owned land at Netherfield Court and York Road, Eastwood, which forms part of the Housing Delivery Programme.

Reasons for the Decision:

This scheme forms part of a broader package of sites being brought to market.

An outcome of this process is to recommend award of a Pre-Construction Services Agreement through the Efficiency North (EN: Procure) New Build framework. Utilising Efficiency North’s Framework Capability Criteria, G.S. Kelsey are the highest ranked contractor with capacity to undertake the proposed works in the geographical area.

Details of alternative options considered and rejected:

Option Rejected: Not developing the sites for new council homes. This would leave the sites vacant or dispose of them through asset sales, which is not recommended due to the acute need for larger family accommodation in the Eastwood Village area.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Annual Housing Development Report – 2021/22.

Housing Delivery Programme 2024/25.

Cabinet Report: Housing Delivery Programme – Eastwood Development 16 October 2023.

A further programme update was presented to Cabinet on 29

July 2024, with a further update on 10 February 2025.

Date of Decision:

9 June 2026

Title:

Award of a contract for a Home from Hospital Service.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director, Adult Care Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Appendix 9, Section 4C3, of the Council’s Constitution provides that “The Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: (4) Strategic Commissioning; (a) Commissioning”. 

Decision:

To award a contract for a Home from Hospital Service  to Dale Care Ltd.

Reasons for the Decision:

Following the outcome of a further competition from the Home Care and Support Flexible Purchasing system, a contract is to be awarded to Dale Care Ltd, for a period of nine months with an option to extend for a further 12 months.

Details of alternative options considered and rejected:

None considered

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

None granted

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

None granted

Reports or parts of reports considered

Tender Evaluation Report – Not for Publishing

Tender Evaluation Report - 24-277 Home Care and Support – Home from Hospital Service

Lorna Byne, Snr Procurement Category Manager

Date of Decision:

06/06/2025

Title:

Raise and fly the Pride Flag at Rotherham Town Hall – 7^th June 2025

Decision Maker:

(Including Job Title)

Judith Badger - Section 151 Officer and Strategic Director Finance & Customer Services (Deputising for the Chief Executive) in consultation with the Leader of the Council

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to the Chief Executive, in consultation with the Leader of the Council, as determined by the RMBC Constitution Chief Executive Sub Scheme of Delegation - Flag Protocol and Lighting Up of Buildings Policy.

Sub Scheme of Delegation - Chief Executive - July 2021.pdf

Page 18, Miscellaneous Functions refers.

Decision:

To raise and fly the Pride Flag in recognition of the Rotherham Pride event taking place in All Saints Square from 11am. The flag will be lowered at 8am on Monday 9^th June, 2025.

Reasons for the Decision:

In recognition of the Rotherham Pride event to be held on 7^th June, 2025.

Details of alternative options considered and rejected:

None.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Flag Protocol and Lighting Up of Buildings Policy contained within the Sub Scheme of Delegation - Chief Executive - July 2021.pdf

Page 18, Miscellaneous Functions refers.

Date of Decision:

12/05/2025

Title:

Todwick Primary School – Request to lower the age range to create a Foundation 1 class

Decision Maker:

(Including Job Title)

Nicola Curley Director of children Services (DCS)

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under the Council scheme of delegation this decision can be administered under the Officer Executive Decision Process.

According to Appendix 9 Responsibility for Functions, Section 4C4 the Strategic Director of Children and Young People’s Services is authorised to discharge executive functions for: Education Place Planning.

Decision:

To extend the age of Todwick Primary School from 4 to 11 year olds to 3 to 11 year olds.

Reasons for the Decision:

This will allow the Local Authority to meet it statutory duty to ensure that the is sufficient early years provision.

Details of alternative options considered and rejected:

This was the only school in the area that met the requirements to apply for additional DfE capital funding to expand provision (for which they were successful).  Creation of additional capacity elsewhere in the locality would not have been viable without the additional DfE capital.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

none

Dispensations Granted:

(If any)

none

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

none

Dispensations Granted:

(If any)

none

Reports or parts of reports considered

Todwick Primary School – Request to lower the age range to create a Foundation 1 class by Niall Devlin.