Officer Decisions

Date of Decision:

20^th September, 2023

Title:

Transport Capital Programme – entry of projects

Decision Maker:

(Including Job Title)

Paul Woodcock,

Strategic Director of Regeneration and Environment

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to enter Local Neighbourhood & Road Safety schemes into the Capital Programme, in consultation with the Cabinet Member for Transport and Environment and Section 151 Officer. - Cabinet Report 19^th Dec ‘22 item 90 refers.

Approved by Cabinet Member – 11^th Sep ‘23

Approved by Section 151 Officer – 13^th Sep ‘23

Decision:

Entry of Local Neighbourhood and Road Safety schemes listed in paragraph 2.1 and Appendix 1 into the Transport Capital Programme;

Reasons for the Decision:

To enable delivery of projects under the LNRS theme within the approvals at Cabinet, 19^th December 2022.

Details of alternative options considered and rejected:

Not approving would hinder the delivery of Cabinet approved priorities.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted: (If any)

None.

Reports or parts of reports considered

Transport Capital Programme – entry of projects

Date of Decision:

12.9.23

Title:

Decision to appoint providers to the Adults Flexible Purchasing System for Housing Related Support 

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health

Details of Specific Committee Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorisedto discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:-

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

The decision is to appoint 5 providers to the Adults Flexible Purchasing System for Housing Related Support following a procurement application process, supported by a tender evaluation report. 

·       Action Housing and Support Ltd.   

·       Nacro

·       People’s Potential Possibilities (P3) 

·       South Yorkshire Housing Association Limited.

·       Target Housing Limited

Reasons for the Decision:

On 17 October 2022 Cabinet approved the remodelling of existing Adult Housing Related Support services to create one single pathway

using a Flexible Purchasing System which will support a ‘no wrong door’ approach into services.

A subsequent procurement Business Case was approved by Scott Matthewman, Assistant Director of Strategic Commissioning (Adult Care, Housing and Public Health) on the 26 May 2023, recommending a procurement exercise to establish a Housing Related Support: Flexible Purchasing System (FPS). 

The application process for appointing partners onto the new Housing Related SupportFPS has now been completed. As a result, the Council has secured five providers who have been identified as having the capability and capacity to apply for the planned further competitions defined in the procurement Business Case due to commence October 2023.

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

None

Reports or parts of reports considered

Cabinet Report: 17 October 2022 (link to Cabinet Report) 

Tender evaluation report (This report is exempt)

21-282 Housing Related Support FlexiblePurchasing System.

Presented and approved by Ian Spicer, Strategic Director, Adult Care, Housing and Public Health on 5 September 2023.

Date of Decision:

19^th September 2023

Title:

Delegated Officer Decision Report: Consultation Update, proposed no waiting restriction (at any time) at Yearling Chase, Swinton. (Local Neighbourhood Safety Scheme Fund - Tranche 1)

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director – Regeneration & Environment

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

The sub-scheme of delegation authorises the Assistant Director to promote, consider objections to and implement Traffic Regulation Orders under the Road Traffic Regulation Act 1984.

Decision:

Approval of the proposal to introduce no waiting restriction (at any time) at Yearling Chase, Swinton.

Reasons for the Decision:

To enable the implementation of waiting restrictions at Yearling Chase. The addition of double yellow lines at this location will remove inappropriate obstructive parking from the approaches to a busy junction (Golden Smithies Lane) and supplement the existing restrictions to assist the free and safe movement of vehicles and pedestrians at that location.

Details of alternative options considered and rejected:

Various lengths of restrictions were considered. However, after enquiries it appears that the distance proposed will cover the areas where indiscriminate parking takes place which currently interfere with safe vehicle manoeuvres into and out of this side road junction. Making no change was also considered, but this would not address the concerns raised by residents.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Delegated Officer Decision Report: Consultation Update, proposed no waiting restriction (at any time) at Yearling Chase, Swinton. (Local Neighbourhood Safety Scheme Fund - Tranche 1)

Date of Decision:

19^th September 2023

Title:

Delegated Officer Decision Report – Consultation Update, Proposed Implementation of 20mph Speed Limit various roads Lawrence Drive area, Swinton.

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration & Transport

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

The scheme was reported to Cabinet Members on 19^th December 2022, (Item 90) and delegated approval was given to the Strategic Director enter Local Neighbourhood & Road Safety Schemes into the Capital Programme, Transportation Capital Investment Programme, which was approved on 11^th May 2023.

The sub-scheme of delegation authorises the Assistant Director to promote, consider objections to and implement Traffic Regulation Orders under the Road Traffic Regulation Act 1984.

Decision:

Approval of the proposal to reduce the speed limit along various roads in the Lawrence Drive area, Swinton.

Reasons for the Decision:

To enable the implementation of a 20mph speed limit to assist in the reduction of the incidence or likelihood of injury & non injury road traffic collisions taking place.

Details of alternative options considered and rejected:

A 20mph speed limit was originally considered at Lawrence Drive only, however speeds are in line with those required to introduce the lower speed limit at other roads in the vicinity. It is expected that the extension of the 20mph speed limit will have a beneficial effect if extended to the various roads now included in this proposal.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Delegated Officer Decision Report – Consultation Update, Proposed Implementation of 20mph Speed Limit various roads Lawrence Drive area, Swinton.

Date of Decision:

19^th September 2023

Title:

Approval of the allocation of Multiply Grants for 2023/24 and 2024/25

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration and Transport 

Specific Delegation:

(If any)

Sub Scheme of Delegation – Strategic Director Regeneration and Environment; Delegated to Assistant Director – Planning, Regeneration and Transport, and Head of RIDO.

Bidding for external funding and grant aid, special financial packages for economic development/regeneration for both revenue and capital schemes, and their subsequent implementation

Cabinet approved the following recommendations on 19^th June 2023.

1. Approve the acceptance and planned spend of an annual Multiply grant of £408,000 from SYMCA, for each of the years 2023/24 and 2024/25.

2. Delegates authority to the Assistant Director of Planning, Regeneration and Transport in consultation with the Cabinet Member for Jobs and the Local Economy, to agree grant awards, within the terms and conditions of the funding, to colleges, community organisations and other training providers to deliver the agreed learning activity and outputs for the Programme.

Brief Description of Decision:

To approve the allocation of Multiply grants to a range of delivery organisations.

Reasons for the Decision:

To allow the awarding of grants to local voluntary and community organisations to provide numeracy support to local residents, with a focus on those furthest from employment.

Details of alternative options considered and rejected:

Do nothing: This would mean the grant would not be received and the activity not delivered; to the disbenefit of Rotherham residents

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

Reports or parts of reports considered

Approval of the allocation of Multiply Grants for 2023/24 and 2024/25 and appendices

Cabinet Report ‘Multiply Programme’, 19^th June 2023

Date of Decision:

15/08/2023

Title:

Tender Evaluation Report for the Council’s Banking Contract

Decision Maker:

(Including Job Title)

Rob Mahon, Assistant Director Financial Services

Details of Specific Committee Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

The contract is being entered into under the approvals that the Assistant Director Financial Services (Rob Mahon) has delegated within the Council’s constitution. Thes are set out in the following section.

Sub-Scheme of Delegation - Strategic Director of Finance and Customer Services

Decision:

To award the contract for the Council’s banking services to Lloyds Bank Plc. Contract commencement date to be confirmed. Contract period of 5 years with the option to extend up to a further 5 years.

Reasons for the Decision:

Lloyds Bank submitted a bid that met the requirements of the tender and scored highest on a combination of quality, price and social value.

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

N/A

Reports or parts of reports considered

Tender Evaluation Report 21-278 Provision of Banking Services

Date of Decision:

12^th September, 2023

Title:

Procurement of steel bins for waste collection services

Decision Maker:

(Including Job Title)

 Sam Barstow - Assistant Director Community Safety and Street Scene

Specific Delegation:

(If any)

Group delegations via the Regeneration and Environment sub scheme of delegation allows the Assistant Director to make the decision to award this contract. It states:

In respect of all financial matters

·                Authorisation to spend within approved budgets subject to the policies, Financial and Procurement Procedure Rules of the Council

·                Authorisation for the virement of revenue budgets in according with the Financial and Procurement Procedure Rules of the Council

Brief Description of Decision:

The purpose of this officer decision by Sam Barstow, Assistant Director of Community Safety and Street Scene is to direct award a contract for the supply of Steel Wheeled Refuse Containers and their replacement parts to Storm Environmental Ltd via ESPOFramework 860_22 Lot 2.

A business case has been signed off from all relevant Council service areas.

This includes spare parts for the various steel bins and an option to refurbish the steel containers.

The contract value is £762,562 over 48 months.

Reasons for the Decision:

To ensure the continued provision of wheeled bins

Details of alternative options considered and rejected:

The alternative not to procure steel bins in the short term has been rejected because without bins the Council is unable to run the service and plan for new service provision. Direct discussion with colleagues in Procurement considered any appropriate routes to market.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

18-009 Supply of Steel Wheeled Refuse Containers – Procurement Business Case

Date of Decision:

12 September 2023

Title:

Illumination of Rotherham Town Hall – Baby Loss Awareness Week 9-15^th October 2023

Decision Maker:

(Including Job Title)

Sharon Kemp - Chief Executive, in consultation with the Leader of the Council.

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to the Chief Executive, in consultation with the Leader of the Council, as determined by the RMBC Constitution - Flag Protocol and Lighting Up of Buildings Policy.

Decision:

To illuminate Rotherham Town Hall pink and blue to raise awareness of and show support for the local and national Baby Loss Awareness Week from 9^th to 15^th October, 2023. 

Reasons for the Decision:

To raise awareness and show the Council’s support of Baby Loss Awareness Week

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

The RMBC Constitution - Flag Protocol and Lighting Up of Buildings Policy.

The report of Sharon Kemp, Chief Executive

To raise awareness and show the Council’s support of Baby Loss Awareness Week

Date of Decision:

7th September 2023

Title:

Report receipt of no objections to proposed No Waiting at any time restriction on Stadium Way, Parkgate

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration and Transport 

Specific Delegation:

(If any)

To promote, consider objections to and implement Traffic Regulation Orders under the Traffic Regulation Act 1984.

Brief Description of Decision:

The purpose of this report is to consider a proposed no waiting at any time restriction on the new Parkgate link road (currently under construction) to be known as Stadium Way with the restriction proposed for both sides of the road, from its junction with the A6123 Aldwarke Lane to the internal roundabout within Parkgate Retail Park; a length of approximately 660m. The key recommendation of the report is to continue with the making of the order.

Reasons for the Decision:

Failure to secure the traffic regulation order may result in vehicles parking on, the proposed new link road, which may affect the free and safe flow of traffic, or collisions due to overtaking stationary vehicles. The proposed change to the traffic regulation order addresses this.

Details of alternative options considered and rejected:

One option considered was that Stadium Way would be constructed and subsequently adopted without any waiting restrictions being introduced. However, due to the requirement to ensure that the new link road was free from any stationary vehicles, then this option was not considered a viable option.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

Not applicable

Reports or parts of reports considered

Report receipt of no objections to proposed No Waiting at any time restriction on Stadium Way, Parkgate