Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

 

Officer Decisions

15/03/2023 - Increase in Government National Minimum fostering allowance rate and impact on to RMBC rates. ref: 1539    Recommendations Approved

1.    That the skills payments and maintenance allowances are increased in line with the NMA rates per age band for 2023/24.

2.    That Foster Carer Skills payments are increased in line with the NMA uplift of 12.43% in-line with the Cabinet’s approval October 2022.

Decision Maker: Strategic Director of Children and Young People's Services

Decision published: 16/08/2023

Effective from: 15/03/2023

Decision:

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

March 15th 2023

Title:

Increase in Government National Minimum fostering allowance rate and impact on to RMBC rates.

Decision Maker:

(Including Job Title)

Nathan Heath – Acting Strategic Director, Children & Young Peoples Service

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Cabinet Fostering Fees and Allowances 2022 – October 2022

 

Recommendations

That approval be given to make the following changes to improve the financial offer for Foster Carers to support retention and recruitment of Foster Carers:

 

1.    To change the service model to provide a financial package for foster carers based on the needs of the child/ young person as well as the skills of the foster carer

2.    To make the following changes to the fees and allowances that foster carers receive:

a)    100% of skills payment to be paid for all children placed

b)    Increase to foster carer mileage rate from 40p per mile to align to employee rates, currently 45 pence per mile

c)    Agreement to the revised Day Care payment

d)    Uplift of the skills payments aligned to the annual inflationary uplift in the national fostering maintenance allowance

e)    Agreement to the complex care payment allowance e.g., for Step down to Foster Care and Emergency Foster Care for Teenagers in crisis

 

Decision:

1.    That the skills payments and maintenance allowances are increased in line with the NMA rates per age band for 2023/24.

2.    That Foster Carer Skills payments are increased in line with the NMA uplift of 12.43% in-line with the Cabinet’s approval October 2022.

 

Reasons for the Decision:

The Government set a National Minimum Allowance (NMA) for weekly child maintenance fostering rates based on age bands, these rates are increased annually.  The 2023/24 national increase has been set at 12.43%.  In 2021/22 and 2022/23 the national increase was 1.76% & 2.31% respectively.

 

This report considers the available options in increasing Fostering, Special Guardianship Orders (SGO), Child Arrangement Orders (CAO), Adoption Allowance (AA), respite, day care, and Fostering Skills payments in line with the governments recommended minimum uplift.

 

Details of alternative options considered and rejected:

Option 2 – not recommended –

·       do not apply an uplift to allowances which could bring about legal challenge

·       Against the Cabinet approval do not increase fostering skills payments

.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Increase in Government National Minimum fostering allowance rate and impact on to RMBC rates.

 

Report Author: Neil Hardwick – Finance Manager CYPS

 

I certify that this is a true record of the executive decision to approve the increase in Government National Minimum fostering allowance rate and impact on to RMBC rates.

 

 

Signed by the Decision Maker  

Dated: 15 March 2023      

 

Name: Nathan Heath                                       

Job Title: Assistant Director, Education & Inclusion

Wards affected: (All Wards);

Lead officer: Monica Green

16/03/2023 - (ACHPH) Application of uplift to hourly rates Home Care and Support Services - Flexible Purchasing System - 2023-24 ref: 1440    Recommendations Approved

The Home Care and Support Service was secured via a competitive tender in 2019 and mobilised in April 2020.  Providers appointed to the Home Care and Support – Flexible Purchasing System were paid at hourly rates tendered in year 1 of the contract. 

 

In December 2021 the DHSC announced a Market Sustainability and Fair Cost of Care exercise with the objective of addressing care and support market sustainability issues.  The outcome of the FCoC was concluded with the results published 1 February 2023.  The FCoC relating to domiciliary care was £22.47/hr and the proposal that current hourly rates be aligned to this figure. 

 

It is proposed that a variable increase is applied to contracted hourly rates with bias towards providers who deliver service in the rural semi-rural areas of the Borough.   The detail of the resulting rates is included in Appendix 2 (exempt from publication). 

 

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 19/04/2023

Effective from: 16/03/2023

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

16 March 2023

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director, Adult Care, Housing and Public Health

Specific Delegation:

(If any)

Appendix 9, Section 4C3, of the Council’s Constitution provides that “The Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:- (4) Strategic Commissioning; (a) Commissioning”. 

Brief Description of Decision:

 

The Home Care and Support Service was secured via a competitive tender in 2019 and mobilised in April 2020.  Providers appointed to the Home Care and Support – Flexible Purchasing System were paid at hourly rates tendered in year 1 of the contract. 

In December 2021 the DHSC announced a Market Sustainability and Fair Cost of Care exercise with the objective of addressing care and support market sustainability issues.  The outcome of the FCoC was concluded with the results published 1 February 2023.  The FCoC relating to domiciliary care was £22.47/hr and the proposal that current hourly rates be aligned to this figure. 

It is proposed that a variable increase is applied to contracted hourly rates with bias towards providers who deliver service in the rural semi-rural areas of the Borough.   The detail of the resulting rates is included in Appendix 2 (exempt from publication). 

 

Reasons for the Decision:

 

 

This proposal is recommended as it will address issues of severe capacity shortfall in certain geographic areas.  This option will also reduce the dependency on temporary contracted provision avoid fragmentation in the market and help to reset and stabilise the Home Care and Support Flexible Purchasing System.

Details of alternative options considered and rejected:

Standardise the increase to contracted Home Care and Support provider  hourly rates based on the outcome of the FCoC exercise - median rate of £22.47/hr.

This option is not recommended as this would fail to stabilise the recruitment and retention issues and shortfall in capacity.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

N/A.

Reports or parts of reports considered

None considered.

 

I certify that this is a true record of the Executive Decision in relation to the variable increase to  contracted Home Care and Support Services hourly rates 2023-24.

 

Signed by the Decision Maker                                     Dated:  16/03/2023

Name:  Ian Spicer

                    

Job Title: Strategic Director of Adult Care, Housing and Public Health

 

Wards affected: (All Wards);

Lead officer: Jacqui Clark

07/03/2023 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ref: 1458    Recommendations Approved

To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 17/04/2023

Effective from: 07/03/2023

Decision:

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

7 March 2023

Decision Maker:

(Including Job Title)

 

Judith Badger

Section 151 Officer

Strategic Director Finance & Customer Services

Specific Delegation:

(If any)

 

Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member

Brief Description of Decision:

 

 

Approval was given to request ERP0249 for a flexible retirement in the Finance and Customer Services Directorate was approved.

Reasons for the Decision:

 

 

The employing service had considered service delivery implications and was supportive of the request.  There was no cost associated with granting the early release of pension entitlements.

Details of alternative options considered and rejected:

 

None

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision in relation to 

 

Signed by the Decision Maker                                    

Dated: 6 April 2023

Name: Judith Badger

Job Title: Strategic Director of Finance and Customer Services

 

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

7 March 2023

Decision Maker:

(Including Job Title)

 

Judith Badger

Section 151 Officer

Strategic Director Finance & Customer Services

Specific Delegation:

(If any)

 

Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member

Brief Description of Decision:

 

 

Approval was given to request ERP0250 for a flexible retirement in the Assistant Chief Executive’s Directorate was approved.

Reasons for the Decision:

 

 

The employing service had considered service delivery implications and was supportive of the request.  There was no cost associated with granting the early release of pension entitlements.

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision in relation to 

 

 

 

Signed by the Decision Maker                                    

Dated: 6 April 2023

Name: Judith Badger

Job Title: Strategic Director of Finance and Customer Services

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

7 March 2023

Decision Maker:

(Including Job Title)

 

Judith Badger

Section 151 Officer

Strategic Director Finance & Customer Services

Specific Delegation:

(If any)

 

Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member

Brief Description of Decision:

 

 

Approval was given to request ERP0251 for a flexible retirement in the Children and Young People Services Directorate was approved.

Reasons for the Decision:

 

 

The employing service had considered service delivery implications and was supportive of the request.  There was no cost associated with granting the early release of pension entitlements.

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision in relation to 

 

 

 

Signed by the Decision Maker                                    

Dated: 6 April 2023

Name: Judith Badger

Job Title: Strategic Director of Finance and Customer Services

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

7 March 2023

Decision Maker:

(Including Job Title)

 

Judith Badger

Section 151 Officer

Strategic Director Finance & Customer Services

Specific Delegation:

(If any)

 

Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member

Brief Description of Decision:

 

 

Approval was given to request ERP0252 for a flexible retirement in the Regeneration and Environment Directorate was approved.

Reasons for the Decision:

 

 

The employing service had considered service delivery implications and was supportive of the request.  There was no cost associated with granting the early release of pension entitlements.

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision in relation to 

 

 

 

Signed by the Decision Maker                                    

Dated: 6 April 2023

Name: Judith Badger

Job Title: Strategic Director of Finance and Customer Services

Wards affected: (All Wards);

Lead officer: Judith Badger

17/03/2023 - Acquisition of land at Kimberworth, Rotherham ref: 1439    Recommendations Approved

The decision is to approve the negotiated settlement of the acquisition of the subject land; and therefore the instruction to legal services to complete the necessary documentation to acquire this land, pursuant to Cabinet resolutions on 8 July 2019.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 20/03/2023

Effective from: 17/03/2023

Decision:

 

 

RECORD OF OFFICER EXECUTIVE DECISION

 

 

Date of Decision:

 

17/03/23

Decision Maker:

(Including Job Title)

 

Simon Moss

Assistant Director for Planning, Regeneration and Transport

Specific Delegation:

(If any)

 

Exercising the delegations given by Cabinet on 8 July 2019 to complete the acquisition of land at Fenton Road, and in line with delegation to Property Officer as described in Appendix 5, Section 29 of the Council’s Constitution.

 

 

Brief Description of Decision:

 

 

To approve the acquisition of land at Fenton Road, Kimberworth, Rotherham. The acquisition price of the land is £400,000.

Reasons for the Decision:

 

 

To enact the approval at Cabinet on 8 July 2019 Cabinet to acquire the land at Fenton Road, Kimberworth, Rotherham. This decision seeks to finalise the necessary transaction.

 

Details of alternative options considered and rejected:

 

Four options considered by Cabinet on 8 July 2019; and the resolution (minute C30) was to proceed with the recommended option to acquire the land at Fenton Road, Kimberworth, Rotherham.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 

 

Reports or parts of reports considered

Cabinet Report 8 July 2019 Acquisition of land at Fenton Road minute C30.

 

I certify that this is a true record of the executive decision in relation toacquire the land at Fenton Road, Kimberworth, Rotherham

 

 

Signed by the Decision Maker                                    

Dated: 17th March, 2023

Name: Simon Moss

Job Title: Assistant Director, Planning, Regeneration & Transport

 

Wards affected: Rotherham West;

Lead officer: Sharon Langton

31/03/2023 - Riverside Residential Quarter Business Case ref: 1438    Recommendations Approved

Award to Esh Construction Ltd of the first stage of a two-stage design and build contract for development of design and delivery solutions in relation to enabling works for the Riverside Residential Quarter, following outcome of tendering exercise undertaken. As detailed in exempt Appendix 1 – Tender Evaluation Report.

 

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 17/03/2023

Effective from: 31/03/2023

Decision:

RECORD OF OFFICER EXECUTIVE DECISION

 

 

Date of Decision:

17th March 2023

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director: Planning, Regeneration & Transport

Specific Delegation:

(If any)

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

 

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation

Brief Description of Decision:

 

Award to Esh Construction Ltd of the first stage of a two-stage design and build contract for development of design and delivery solutions in relation to enabling works for the Riverside Residential Quarter, following outcome of tendering exercise undertaken. As detailed in exempt Appendix 1 – Tender Evaluation Report.

 

Value of £483,842.47

 

This decision follows the recommendation in May 2022 that Cabinet approve the implementation of all Town Deal and levelling Up projects.

Reasons for the Decision:

 

As part of Rotherham’s continued diversification of and investment in the town centre this scheme contributes to the delivery of a new residential quarter in the town centre. This contract will facilitate the progression of the Riverside Residential Quarter through the development of an engineering design solution and delivery strategy for a new riverside walk and realignment and infrastructure works to Water Lane.

Details of alternative options considered and rejected:

Failure to proceed with this appointment will result in delays or failure to deliver the Levelling Up funded enabling and infrastructure works to the Riverside Residential Quarter.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None identified

Dispensations Granted:

(If any)

 

Reports or parts of reports considered

Tender Evaluation report

 

I certify that this is a true record of the executive decision in relation to

 

 

Signed by the Decision Maker       Simon Moss

Dated: 16th March, 2023

Name: Simon Moss

Job Title: Assistant Director, Planning, Regeneration & Transport

 

Wards affected: Boston Castle;

Lead officer: Simon Moss

13/03/2023 - Highways Asset Management Software ref: 1437    Recommendations Approved

To make a direct award and appoint Symology Ltd for the provision of Highways Asset Management Software to the Council, as detailed within the procurement business case.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 14/03/2023

Effective from: 13/03/2023

Decision:

 

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

13/03/2023

Decision Maker:

(Including Job Title)

Sam Barstow; Assistant Director of Community Safety & Street Scene

Specific Delegation:

(If any)

As stipulated in the Financial and Procurement Procedure Rules (FPPRs) under section 68.3 Signing Contracts and the Common Seal which sets out the following:

68.3.3 – Strategic Directors, other officers defined in the directorate scheme of delegation or other Authorised Signatories, have the power to sign Contracts and agreements that are not required to be made by deed.

Brief Description of Decision:

To seek approval to move to contract award and appoint the successful supplier in relation to the provision of the Council’s Highways Asset Management Software as detailed within the procurement business case.

The call-off with be in place for an initial term of 24 Months plus an optional extension of 12 months and the total contract value will be £258,810.00.

Reasons for the Decision:

To allow the Council to proceed with the award of the contract to the successful supplier so it can maintain its services and the use of hardware in order to help support meet the Councils requirements.

If the Council do not enter into a further call-off agreement, then it will become non-compliant with its own Financial and Procurement Procedure Rules and all future spend with Symology Ltd will be flagged as such.

Also without a further call-off agreement from 18 March 2023, the Council faces a significant business continuity risk, unable to manage activities on the highway, manage its highway repair programme and maintain a robust Highway safety inspection process.

Details of alternative options considered and rejected:

As per Appendix D – Procurement Options Appraisal of the business case the following options were considered and rejected for the below reasons:

·     Above Threshold – Open Tender Process – There are compliant frameworks that the Council can utilise that meets its requirements.  The timescales that are set out in the Public Contract Regulations cannot be reduced therefore this is why the option is discounted

·     Above Threshold – Restricted Tender Process – There are compliant frameworks that the Council can utilise that meets its requirements.  Directorate Leads are keen to get this procurement exercise completed in a timely manner.  The timescales that are set out in the Public Contract Regulations cannot be reduced therefore this is why the option is discounted.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised.

Dispensations Granted:

(If any)

 

Reports or parts of reports considered

The Procurement Business Case has been shared with the Decision Maker to help inform the decision to proceed with the direct award.

The business case is solely for internal use only and should not be published externally

 

I certify that this is a true record of the executive decision in relation to the Council’s Highways Asset Management Software.

 

Signed by the Decision Maker   Sam Barstow              

Dated:  13th March, 2023

Name: Sam Barstow

Job Title: Assistant Director, Community Safety & Street Scene

Wards affected: (All Wards);

Lead officer: Richard Jackson

13/03/2023 - Portland House, Wellgate Place Change of Tenure ref: 1436    Recommendations Approved

The 11 new shared ownership homes at Portland House, Wellgate Place are unsold. A decision is required to change the tenure of 11 shared ownership homes to affordable rent.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 13/03/2023

Effective from: 13/03/2023

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE DECISION

Date of Decision:

31/01/23

Title:

Portland House, Wellgate Place Change of Tenure

Decision Maker:

(Including Job Title)

James Clark, Assistant Director of Housing

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

On 21 October 2019, Cabinet approved the development of 171 new homes across three town centre sites, including 20 homes for Shared Ownership at the site of the former Henley’s garage (now known as Wellgate Place).

Cabinet authorised “the Assistant Director of Housing in consultation with the Cabinet Member for Housing to make amendments to site boundaries and to the numbers, types and tenures of homes in the scheme.”

Decision:

The decision is that 11 shared ownership apartments on the scheme should be converted to affordable rent. The revised tenure would changed be as follows:

Tenure

Current

Revised

Market sale

8

8

Shared ownership

23

12

Affordable rent

23

34

TOTAL

54

54

Reasons for the Decision:

The 11 shared ownership apartments at Portland House, Wellgate Place remain empty since handover in May 2022. Whilst the homes remain empty the Council continue to incur costs.

Shared ownership, was a key part of the Shared Ownership and Affordable Homes Programme 2016-21 (SOAHP), with the original prospectus setting out that grant funding bids would be expected to deliver circa 88% shared ownership.

This shared ownership expectation was later reduced by Homes England (the Homes and Communities Agency at that time) subsequently allowing general needs rented accommodation to be included, though the requirement for shared ownership was still substantial.

As grant funding support was essential in helping to address the viability of the overall programme, a shared ownership provision had to form a part of the Council’s build activity

Shared ownership however was not a significant part of the Rotherham housing market at that time and in being an early adopter, the Council effectively took on a market making role in delivering this tenure at reasonable scale into areas where shared ownership had little existing presence.

Learning from the delivery of the town centre programme has established that the market has reacted well to shared ownership houses, but not to shared ownership apartments.

The likelihood is that the combination of a mortgage requirement, payment of rent on the unowned share in addition to service charges on apartments may be too much for the market to bear in what is still a borough of relatively depressed market values. This is also reflected in other S/O schemes across the borough. Shared ownership houses generally have no, or minimal service charge obligations.

Details of alternative options considered and rejected:

The option of service charge reductions and incentivising sales has been dismissed, as the interest overall has been limited, it would require additional resources, and would be a further financial loss to the Council, with no guarantee of sales.

Several alternative tenure options were considered but as the property must remain as an affordable housing product to retain grant, a change to affordable rent offers the most expedient option in terms of governance and mobilisation, to reduce any further losses. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest declared

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Report to Cabinet, 21 October 2019: Delivering town centre housing on Council sites.

 

I certify that this is a true record of the executive decision to

The decision is that 11 shared ownership apartments on the scheme should be converted to affordable rent. The revised tenure would changed be as follows:

Tenure

Current

Revised

Market sale

8

8

Shared ownership

23

12

Affordable rent

23

34

TOTAL

54

54

 

Signed by the Decision Maker  

Dated:          21/02/23
 

 


Name:          Ian Spicer   

Job Title:    Strategic Director

If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk

 

Wards affected: Boston Castle;

Lead officer: James Clark

08/03/2023 - Service and Maintenance of Fire and Security Systems ref: 1435    Recommendations Approved

The agreement is to provide a compliant contract for the service and maintenance of fire and security systems as detailed within the Procurement Business Case, which was approved by Simon Moss, Assistant Director, Planning Regeneration and Transport on the 5th December 2022.

Following the evaluation of this tender it is the recommendation of the project panel that the Council progresses to issue an award to DFP Services Ltd.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 13/03/2023

Effective from: 08/03/2023

Decision:

 

 

RECORD OF OFFICER EXECUTIVE DECISION

 

 

Date of Decision:

 

08/03/12

Decision Maker:

(Including Job Title)

 

Paul Woodcock, Strategic Director, Regeneration and Environment

Specific Delegation:

(If any)

 

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.

Brief Description of Decision:

 

 

The agreement is to provide a compliant contract for the service and maintenance of fire and security systems as detailed within the Procurement Business Case, which was approved by Simon Moss, Assistant Director, Planning Regeneration and Transport on the 5th December 2022.

Following the evaluation of this tender it is the recommendation of the project panel that the Council progresses to issue an award to DFP Services Ltd.

Reasons for the Decision:

 

 

The result of a competitive procurement process. The procurement process was undertaken as an open procurement procedure, which was conducted in line with the Public Contracts Regulations 2015 (as amended) and the Councils own Financial and Procurement Procedure Rules (FPPR’s)

Details of alternative options considered and rejected:

 

n/a

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

 

n/a

Reports or parts of reports considered

Tender evaluation report. The value of the contract is £1,200,000 over 4 years and is part of a framework agreement. 

 

I certify that this is a true record of the executive decision in relation to the decision to appoint a suitable qualified organisation to provide services that meet the Council’s current requirement for servicing and maintenance of fire and security systems.

 

 

 

 

      

Signed by the Decision Maker Paul Woodcock                

Dated: 8th March, 2023

Name: Paul Woodcock

Job Title: Strategic Director, Regeneration & Environment

02/03/2023 - Transforming Cities Manvers Cycleway ref: 1433    Recommendations Approved

Formal approval for the procurement of construction works for the Transforming Cities Manvers Cycleway project at a contract value of £823,513.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 08/03/2023

Effective from: 02/03/2023

Decision:

 

 

RECORD OF OFFICER EXECUTIVE DECISION

 

 

Date of Decision:

 

02/03/2023

Decision Maker:

(Including Job Title)

 

Simon Moss Assistant Director of Regeneration and Environment

Specific Delegation:

(If any)

 

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation.

 

Brief Description of Decision:

 

 

Formal approval for the procurement of construction works for the Transforming Cities Manvers Cycleway project at a contract value of £823,513

Reasons for the Decision:

 

 

Approval of this decision will allow the award of the contract to complete the TCF Manvers Cycleway project as part of the wider Transforming Cities Funding delivery.

Details of alternative options considered and rejected:

 

Option 1: Consideration was given to tendering as a wider package of works but this was unviable due to timescales.

 

Option 2: Use of the internal works delivery service was considered, but was ruled out due to programming constraints.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

Not applicable

Dispensations Granted:

(If any)

 

Not Applicable

Reports or parts of reports considered

21-210 Tender Evaluation Report Mavers cycle route

 

I certify that this is a true record of the executive decision in relation to 

 

      

Signed by the Decision Maker          Simon Moss                          

Dated: 7.3.23

Name: Simon Moss

Job Title: Assistant Director, Planning, Regeneration & Transport