Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

Officer Decisions

24/01/2023 - (FCS) Provision of IT hardware and equipment ref: 1410    Recommendations Approved

To appoint a supplier to provide the Council with IT devices, hardware and associated equipment.

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 31/01/2023

Effective from: 24/01/2023

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Decision Title

Provision of IT hardware and equipment

Date of Decision:

22nd December 2022

Decision Maker:

(Including Job Title)

Luke Sayers; Assistant Director of Customer, Information and Digital Services (CIDS)

Specific Delegation:

(If any)

Executive functions – Procurement (c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Brief Description of Decision:

To make a direct award and appoint Insight Direct (UK) Ltd for the provision of IT hardware and equipment to the Council, as detailed within the procurement business case.

Reasons for the Decision:

Following evaluation of the procurement options against the Council’s requirements, the Council used the Health Trust Europe (HtE); ICT Solutions (“ComIT 2”) framework to undertake this procurement exercise in accordance with the Council’s FPPR’s. This framework allows for a direct award.

 

Details of alternative options considered and rejected:

The following procurement options were appraised as set-out in the procurement business case and rejected for the given reasons:

·     Above Threshold – Open Tender Process – There is a need to act quickly to enable delivery on the ground as soon as possible.  As the potential value of the contract is above the threshold set out in the Procurement Contract Regulations (£177,898 (net of VAT)), the timescales associated with undertaking this type of procedure are too long and as such this option was discounted.

·     Above Threshold – Restricted Tender Process – There is a need to act quickly to enable delivery on the ground as soon as possible.  As the potential value of the contract is above the threshold set out in the Procurement Contract Regulations (£177,898 (net of VAT)), the timescales associated with undertaking this type of procedure are too long and as such this option was discounted.

·     Further competition on Health Trust Europe (HtE) – ICT Solutions – ComIT 2. This option has been discounted as the contract needs to be in place imminently and there is not enough time to complete a further competition.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised

Cabinet Member briefed and supports the decision to be taken.

Dispensations Granted:

(If any)

 

Reports or parts of reports considered

The Procurement Business Case has been shared with the Decision Maker to help inform the decision to proceed with the direct award.

The business case is solely for internal use only and should not be published externally.

 

We certify that this is a true record of the executive decision to appoint a supplier to provide IT hardware and equipment to meet the Council’s requirements

 

Signed by the Decision Maker: 

 

Dated:       24/01/2023

 

Name:        Luke Sayers  

 

Job Title:    Assistant Director of Financial Services

 

Evidence: 

 

Wards affected: (All Wards);

Lead officer: Susan Gray


12/01/2023 - (R&E) Provision of Schools Catering Dried Goods ref: 1405    Recommendations Approved

To appoint a supplier for the provision of Schools Catering Dried Goods.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 18/01/2023

Effective from: 12/01/2023

Decision:

 

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER NON-EXECUTIVE DECISION

 

 

Date of Decision:

 

12.01.23

Title:

Provision of Schools Catering Dried Goods

 

Decision Maker:

(Including Job Title)

Paul Woodcock, Strategic Director, Regeneration and Environment

 

Details of Specific Committee Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.

Decision:

Appointment of Blakemore Food Services for an initial period of 48 months, with an option for a further 12 months to supply Dried Goods to School Catering.

Reasons for the Decision:

Following a tender process this provider was identified as the best value. (Tender Evaluation Report enclosed)

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

 

No conflict of interested

Reports or parts of reports considered

Tender Evaluation Report – Laura Wilkinson, Procurement Category Manager

Kim Phillips, Head of Catering & Facilities Services

 

 

I certify that this is a true record of the decision in relation to….

 

Appointment of Blakemore Food Services for an initial period of 48 months, with an option for a further 12 months to supply Dried Goods to School Catering.

 

 

 

Signed by the Decision Maker                                 

Dated           12.01.23

 

Name:          Paul Woodcock                           

Job Title:     Strategic Director, Regeneration & Environment

 

 

 

Wards affected: (All Wards);

Lead officer: Paul Woodcock


04/01/2023 - (FCS) Council Tax Base 2023/24 ref: 1404    Recommendations Approved

To approve Rotherham MBC and Parish Councils’ Tax Base for 2023/24.

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 13/01/2023

Effective from: 04/01/2023

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

4th January 2023

 

Title:

Calculation of the Council Tax Base for 2023/24

 

Decision Maker:

(Including Job Title)

Judith Badger

Strategic Director - Finance and Customer Services

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Budget Council Meeting – 27th February 2019.

 

Appendix 9 of the Constitution – Responsibility for Functions.

Decision:

To determine the Council Tax Base for 2023/24 financial year. In accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 2012 governing its calculation, it is determined that the Council’s Tax Base for the financial year 2023/24 is 72,148.99 Band D Equivalent Properties.

 

Reasons for the Decision:

To comply with statutory requirements to enable the setting of the Council Tax for 2023/24.

 

Details of alternative options considered and rejected:

None.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

 

Dispensations Granted:

(If any)

None.

 

Reports or parts of reports considered

Report to the Strategic Director – Finance and Customer Services – Calculation of the Council Tax Base 2023/24.

 

 

 

I certify that this is a true record of the executive decision to determine the Council Tax Base for 2023/24 financial year.

 

 

Signed by the Decision Maker  

Dated: 4 January 2023

 

Name: Judith Badger      

Job Title: Strategic Director – Finance and Customer Services

 

 

 

 

Wards affected: (All Wards);

Lead officer: Judith Badger