Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

Officer Decisions

16/11/2021 - (R & E) Herringthorpe Stadium – Refurbishment and Repairs ref: 1251    For Determination

To approve the internal and external refurbishment works at Herringthorpe Stadium.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 22/11/2021

Effective from: 16/11/2021

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER NON-EXECUTIVE DECISION

 

 

Date Of Decision:

 

16 November 2021

Decision Maker:

(Including Job Title)

 

Simon Moss (Assistant Director, Planning, Regeneration & Transport)

Specific Delegation:

(If any)

 

Nonspecific

Brief Description of Decision:

 

 

The decision is to award the contract for the refurbishment of the Herringthorpe stadium in line with the tender evaluation report.

 

The works are being funded and approved from the Regeneration and Environment Services (R&E) Capital Programme 2019-24 (approved at the Council meeting on the 26February 2020 which included the sum of £254,000  for Herringthorpe Stadium and in addition there is an allocation from the Operational Estates Maintenance Capital Budget (as approved V10 SOP) of £110,000 for refurbishment of the building at Herringthorpe Stadium with a further allocation of £68,217 (as approved in V13 SOP) identified to fund this project.

                                                                                 

Reasons for the Decision:

 

 

 

This project was procured using the Rotherham Construction Partnership4 (RCP4) framework. The RCP4 Framework is OJEU compliant and was procured by the Council. The procurement of the RCP4 framework was approved by the Acting Strategic Director of Regeneration and Environment on 04/12/2018. The decision to award the RCP Framework was approved by the Strategic Director on 3rd June 2019. In line with the procurement regulations, all the contractors within the relevant Lot are invited to submit a tender price.

 

The procedure was conducted in line with the Public Contract Regulations 2015 and the Council’s own Financial and Procurement Procedure Rules.

Details of Alternative Options Considered and Rejected:

 

n/a

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

 

n/a

Background Papers:

 

Tender evaluation report - exempt

 

 

I certify that this is a true record of the decision in relation to Herringthorpe Stadium refurbishment and repairs.

 

Signed by the Decision Maker  

 

                       

Dated: 16 November 2021         

 

Name: Simon Moss                                       

Job Title:   Assistant Director, Planning, Regeneration & Transport

 

 

 

Wards affected: Boston Castle;

Lead officer: Simon Moss


11/11/2021 - (R & E) Disposal of HRA Land - Land off Symonds Avenue, Rawmarsh ref: 1250    Recommendations Approved

To approve the disposal of an area of land which will provide access to an adjacent plot of land which has the potential for a small residential development site and for the decision to be reported on the Forward Plan. That the Assistant Director, Legal Services be instructed to negotiate and complete the necessary

documentation.

 

Please Note:- Disposal of the Council owned land will be subject to the purchase obtaining Planning Permission for development on the

adjacent land.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 16/11/2021

Effective from: 11/11/2021

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

11 November 2021

 

Title:

Disposal of HRA Land – Land off Symonds Avenue, Rawmarsh

 

Decision Maker:

(Including Job Title)

Jonathan Marriott. Head of Asset Management

Specific Delegation:

(If any)

Non-specific

Brief Description of Decision:

  1. That the disposal of an area of land off Symonds Avenue, Rawmarsh be approved.

  2. That the decision be reported on the Forward Plan.

  3. That the Assistant Director, Legal Services, be instructed to negotiate and complete the necessary documentation.

Reasons for the Decision:

Disposal of the land will provide access to an adjacent plot of land which ahs the potential for a small residential development site.

 

Details of alternative options considered and rejected:

To retain the asset – this was rejected as retaining a surplus property which does not have any identified alternative future operational requirements increases the risk faced by the Council in potential additional and unbudgeted holding, maintenance and security costs.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

 

Reports or parts of reports considered

Report, Initial Equality Screening, Carbon Impact Assessment and Site Plan.

 

 

 

I certify that this is a true record of the executive decision to dispose of HRA Land at Land off Symonds Avenue, Rawmarsh.

 

 

       

Dated: 11 November 2021              

Name: Jonathan Marriott                    

Job Title: Head of Asset Management

 

Wards affected: Rawmarsh West;

Lead officer: Paul Woodcock


12/11/2021 - (R & E) Garden Waste Subscription Service Fees - 2022/23 ref: 1249    Recommendations Approved

To set the fees for the 2022/23 Garden Waste Subscription Service.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 12/11/2021

Effective from: 12/11/2021

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

11th November 2021

Decision Maker:

(Including Job Title)

 

Paul Woodcock

Strategic Director Regeneration and Environment

Specific Delegation:

(If any)

 

Non-specific

Brief Description of Decision:

 

 

  1. That the fees for the Garden Waste Subscription Service for 2022/23 be set at £41 for one bin and £32 for an additional bin.
  2. That a £4 reduction is given, per household, to customers who were signed up for the 2021/22 Garden Waste Service and renew their subscription for the 2022/23 service.
  3. That the option to request a partial refund of £4 per household is given to residents who signed up from the 2021/22 Garden Waste Service but do not want to resubscribe for 2022/23.

Reasons for the Decision:

 

 

The charges for the garden waste service for 2022/23 need to be set by mid-November 2021 in order that the subscription service can go live on the Councils website in late November/early December.  This enables direct debit arrangements to be put in place for new customers and notices to be issued within the required period for those customers signed up to automatic renewal, in advance of the 2022/23 collection period.  The charges for 2022/23 are in line with assumptions within the Council’s Medium Term Financial Strategy for fees & charges.

 

Due to the impact of Covid-19 on staffing levels, the Garden Waste service was suspended for a period of 4 weeks from 26th July 2021 to 22nd August 2021.  The reduction for re-subscribers is offered as a goodwill gesture in recognition of the disruption customers may have experienced.  Applying this as a discount on 2022/23 subscriptions can be facilitated using the same digital process as implemented for 2021/22 making it operationally possible to do this in an efficient and effective way whereby the cost reduction can be automatically applied for customers already signed up to pay by Direct Debit.

Details of alternative options considered and rejected:

 

It was not considered appropriate to set the charges outside of the assumptions within the Councils approved Medium Term Financial Strategy.

 

There are no operationally feasibly mechanisms to offering a goodwill discount or refund other than in the way proposed.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

No conflicts of interest

Dispensations Granted:

(If any)

 

None

 

Reports or parts of reports considered

 

None

 

I certify that this is a true record of the executive decision to set the fees for the 2022/23 Garden Waste Subscription Service.

 

       

Dated: 11 November 2021              

Name: Paul Woodcock                        

Job Title: Strategic Director Regeneration and Environment

 

Wards affected: (All Wards);

Lead officer: Paul Woodcock