Officer Decisions

Date of Decision:

28^th July 2025

Title:

Appoint a contractor under a Works Contract for 45 new homes in Maltby.

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director for Adult Care, Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The decision is in-line with the Cabinet delegation set out within the Housing Delivery Programme Report – 2024/25, approved by Cabinet on 22 January 2024, minute 125 refers:

Recommendation 1:

That Cabinet – approves the Council-owned sites listed in Appendix 3 being brought forward to deliver new Council homes.

Along with the site-specific recommendations set out within the Housing Delivery Programme – Maltby Development report, approved by Cabinet on 16 October 2023, minute 76 refers:

Recommendation 1.

That Cabinet – approves development of the Addison Road and Larch Road sites in Maltby to build a projected 43 new homes for council rent.

Decision:

Appoint a contractor under a Works Contract for the development of Addison Road, Larch Road, and Elm Tree Road, Maltby. Progress on the Housing Delivery Programme was most recently approved by Cabinet on 10 February 2025, minute 120 refers.

Reasons for the Decision:

Maltby forms part of the overall Housing Delivery Programme and contributes to the overall target of 1,000 new homes by Summer 2027.

Details of alternative options considered and rejected:

Option to not enter contract and not develop the sites. Rejected as this does not contribute to the overall target of 1,000 new homes by Summer 2027.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

February 2025 Cabinet Report - Housing Delivery Programme Report 2024-25 – Update

January 2024 Cabinet Report – Housing Delivery Programme

October 2023 Cabinet Report – Housing Delivery Programme – Maltby Development

Tender Evaluation Report (Confidential)

Date of Decision:

30^th July, 2025

Title:

Rotherham Markets & Central Library – Acceptance of SYMCA Gainshare Funding

Decision Maker:

(Including Job Title)

Andrew Bramidge –

Strategic Director – Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The implementation of any functions associated with any grant/funding regime, including, but not limited to, National Grants/funding, SYMCA funds, Grant & Programmes and European Funding/Grants.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment – Page 22 refers.

Decision:

For the Strategic Director, Regeneration & Environment to exercise the delegation: “the implementation of any functions associated with any grant/funding regime, including, but not limited to, National Grants/funding, SYMCA funds, Grant & Programmes and European Funding/Grants” to accept funding and enter into a Grant Agreement with SYMCA for £6,500,000 of Gainshare grant funding for the Rotherham Markets & Central Library Project.

Reasons for the Decision:

This decision concludes the process of seeking and accepting grant funding from SYMCA to bridge the funding gap previously identified and detailed in the December 2023 Cabinet report within the exempt financial appendix.

Details of alternative options considered and rejected:

Rejected options include:

Not accepting the funding from SYMCA which would severely impact the Council’s ability to continue with the scheme given the funding is planned to be used to address the existing viability gap. This would carry significant reputational risk, a contractor is already onsite and the scheme is already underway.

Or

Seek funding from an alternative source. However, given SYMCA have already seen the Full Business Case for this scheme and have approved the allocation of these funds, this is not recommended due to the additional works that would be required to identify another appropriate funding stream. SYMCA have specifically allocated funding for the purpose supporting the Rotherham Markets and Central Library project and therefore it's appropriate that we utilise this funding stream rather than exploring alternative options. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

-         Cabinet report [18 March 2024] Capital Projects Update

-         Cabinet Report [18 December 2023] December 2023 – Rotherham Markets & Central Library

-         Cabinet Report 07 August 2023

-         Mayoral Combined Authority Board – Programme Approvals [24^th June 2025]

-         D0046 RMBC Markets and Library Complex £6.5m Grant Agreement

Date of Decision:

30^th July 2025

Title:

Rotherham Borough Food and Feed Plan 2025/26

Decision Maker:

(Including Job Title)

Sam Barstow Assistant Director Community Safety and Street Scene

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Contained within delegations described in the Council’s Constitution, Sub-Scheme of Delegation – Strategic Director regeneration and Environment.

At Section 4C of Appendix 9: Responsibility for Functions, of the Constitution (Appendix 9 - Responsibility for Functions.pdf (rotherham.gov.uk), of the Constitution it states:

1 This officer delegation scheme sets out the executive functions delegated to officers by the Leader under his/her Executive Arrangements (The executive functions delegated by the Leader should be construed in a broad and inclusive fashion to include the doing of anything which is calculated to facilitate or is conducive or incidental to the discharge of those functions. They should not however be understood to include any Council function).

8. Delegations set out in this scheme will be read in conjunction with all provisions of the Council’s Constitution, and decisions taken by officers in accordance with this scheme will be taken in accordance with all relevant rules and protocols.

Appendix 9 continues, at Section 4C6, stating:

The Strategic Director of Regeneration and Environment is authorised to discharge executive functions for:-

1. Community Safety and Street Scene

(a) Community Safety, Resilience and Emergency Planning

(b) Highways and Network Management

(c) Regulation and Enforcement

(d) Waste and Street Scene

The Constitution continues at Item 16 Sub Scheme of Delegation Strategic Director of Regeneration of Environment (Sub Scheme of Delegation - Strategic Director of Regeneration and Environment.pdf (rotherham.gov.uk) at p 1, to state:

The Strategic Director has chosen to sub-delegate some or all of those functions to officers of suitable experience and seniority in his/her own directorate or in another directorate.

At pp 3 – 8 the delegations to the Assistant Director Community Safety and Street Scene are defined further and include:

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio

Specific delegations are laid out in the Council’s Constitution at Item 16 Sub-Scheme of Delegation Strategic Director of regeneration and Environment (Sub Scheme of Delegation - Strategic Director of Regeneration and Environment.pdf (rotherham.gov.uk)) pp51 – 61 in respect of the Food Safety Act 1990 and related statutory instruments, amongst others, in that the delegation of powers in relation to the issuance of statutory documents is:

Via written Authorisation to approve on behalf of Assistant Director of Community Safety and Street Scene and the Assistant Director – Planning, Regeneration and Transport, to the Head of Community Safety and Regulatory Services and Service Manager, Community Safety and Regulatory Services Head of Transport Infrastructure, Head of Highways.

Decision:

The decision is to note the Food and Feed Service Plan and Food and Feed Sampling Policy for 2025/26.

Reasons for the Decision:

The Council is obliged by statute to have a Food and Feed Service Plan and Food and Feed Sampling Policy and therefore no alternatives have been considered.  It is not a key decision as the expenditure is within the existing

budget. 

The Codes of Practice requires the plan covers all the areas of food and feed law which the Competent Authority has a duty to enforce, be documented in accordance the Practice Guidance and the Framework Agreement. The plan sets out how the Competent Authority intends to deliver and resource official food and feed controls and other official activities in its area and addresses any variance in meeting the outcomes of the previous Food and Feed Service Plan.

It also includes a performance review of the previous year.

The plan must be submitted for approval by a relevant

member forum or relevant senior officer.

Consequently, the Council has in place specific delegations within its Constitution

Details of alternative options considered and rejected:

This is a legal requirement without provision of alternative options. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Appendix 1    Food and Feed Service Plan 2025/26

Appendix 2   Food and Feed Sampling Policy 2025/26

Appendix 3   Equalities Screening Assessment

Appendix 4   Carbon and Climate Change Assessment

Date of Decision:

25 July 2025

Title:

Direct award of a contract for the Development of an Unpaid Carers APP

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director Adult Care, Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Appendix 9, Section 4C3, of the Council’s Constitution provides that “The Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: (4) Strategic Commissioning; (a) Commissioning”.

Page 36 refers.

Decision:

Direct award a contract for the Development of an Unpaid Carers APP to CC2i Ltd.

Reasons for the Decision:

A grant has been received from the DHSC’s Accelerated Reform Fund to develop an APP to support Unpaid Carers in the Borough, to improve the advice and information offer provided by RMBC and meet our Care Act duties.

Following an Exemption from Financial and Procurement Procedure Rules and the publication of a Transparency Notice (UK5) on the Central Digital Platform (CDP) in line with the requirements of the Procurement Act 2023

Details of alternative options considered and rejected:

None considered

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None identified

Dispensations Granted:

(If any)

None granted

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None identified

Dispensations Granted:

(If any)

None granted

Reports or parts of reports considered

Procurement Sourcing Strategy – Not for publication

Date of Decision:

February 2023

Title:

Pathways to Care

Decision Maker:

(Including Job Title)

Nicola Curley, Director of Children’s Service.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

‘Minutes of the Cabinet Meeting, 25/04/2012 – Minute

C197,Extensions and Adaptations to Foster Carer Property

refers: ‘Resolved:-  (1)  That the report be received and the

contents approved.’’

Under Appendix 9 - Responsibility for Functions the Strategic Director has delegated authority under Section 4C4 of the Constitution to discharge Executive Functions in relation to Looked after Children and Children in Care.

Decision:

Agree Pathway to Care funding request to support additional accommodation for Special Guardian Order (SGO) carers to assist them in offering permanence to their great niece and nephew.

Reasons for the Decision:

The home extension has allowed the child(ren) to be 

discharged from care by enabling them to permanently live

with people within the family and friends’ network of the child

who would offer care to that child to either prevent the child

from becoming looked after or to support a child ceasing to

be looked after but for the lack of available bedroom space.

Details of alternative options considered and rejected:

n/a

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

n/a

Date of Decision:

24 July 2023

Title:

Pathways to Care

Decision Maker:

(Including Job Title)

Nicola Curley, Director of Children’s Service.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

‘Minutes of the Cabinet Meeting, 25/04/2012 – Minute

C197,Extensions and Adaptations to Foster Carer Property

refers: ‘Resolved:-  (1)  That the report be received and the

contents approved.’’

Under Appendix 9 - Responsibility for Functions the Strategic Director has delegated authority under Section 4C4 of the Constitution to discharge Executive Functions in relation to Looked after Children and Children in Care.

Decision:

Agree Pathway to Care funding request to support additional accommodation for Special Guardian Order (SGO) carers to assist them in offering permanence to their grandchild.

Reasons for the Decision:

The home extension has allowed the child(ren) to be 

discharged from care by enabling them to permanently live

with people within the family and friends’ network of the child

who would offer care to that child to either prevent the child

from becoming looked after or to support a child ceasing to

be looked after but for the lack of available bedroom space.

Details of alternative options considered and rejected:

n/a

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

n/a

Date of Decision:

23 April 2023

Title:

Pathways to Care

Decision Maker:

(Including Job Title)

Nicola Curley, Director of Children’s Service.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

‘Minutes of the Cabinet Meeting, 25/04/2012 – Minute

C197,Extensions and Adaptations to Foster Carer Property refers: ‘Resolved:-  (1)  That the report be received and the contents approved.’’

Decision:

Agree Pathway to Care grant request approved.

Reasons for the Decision:

The home extension has allowed the child(ren) to be 

discharged from care by enabling them to permanently live with people within the family and friends’ network of the child who would offer care to that child to either prevent the child from becoming looked after or to support a child ceasing to be looked after but for the lack of available bedroom space.

Details of alternative options considered and rejected:

n/a

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

n/a