Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

Officer Decisions

28/04/2021 - Approval of allocation of COVID Local Support Grant from DWP ref: 1172    Recommendations Approved

Approval of allocation of COVID Local Support Grant from DWP in accordance with the priorities agreed by Cabinet at its meeting of 10th December 2020 for the use of COVID Winter Grant.

Decision Maker: Assistant Chief Executive

Decision published: 28/04/2021

Effective from: 28/04/2021

Decision:

 

Date of Decision:

 

27th April 2021

Decision Maker:

(Including Job Title)

 

Jo Brown

Assistant Chief Executive

Specific Delegation: 

(If any)

 

Management decision.

Brief Description of Decision:

 

 

Approval of allocation of COVID Local Support Grant from DWP in accordance with the priorities agreed by Cabinet at its meeting of 10th December 2020 for the use of COVID Winter Grant.

 

Reasons       for       the

Decision:

 

 

A new allocation of £237,034 COVID Local Support Grant has been from the Department of Work and Pensions. The funding is provided for the same uses and under the same conditions that applied to the previous COVID Winter Grant. 

 

In order to ensure that the COVID Local Support Grant is spent within the permitted timeframe and the benefits realised by Rotherham families, proposals have been developed to allocate the grant in accordance with the priorities previously agreed by Cabinet. This involves extending and enhancing the established provision including food vouchers for children eligible for free school meals for the school holidays in May. The vouchers, as before, would be on the basis of £15 per week or £3 per day for each eligible child and further support for school clothing to children eligible for free school meals

The indicative allocation required to provide food vouchers for children eligible for free school meals is £193,000. This leaves a balance of circa £40,000 for school clothing support to equal the full grant allocation. 

For vouchers to be made available ahead of the 3rd May bank holiday, a decision is required early in the week commencing 26th

April. 

Owing to the need to agree the allocation of the COVID Local Support Grant within a short timescale, and there being no member meetings at this time, an Officer Delegated Decision is sought. The Leader of the Council and been consulted as approves of the recommended course of action.

 

This will be reported to Cabinet in the next financial update by the Director of Finance and Customer Services (s151).

Details of alternative options considered and rejected:

 

The option considered and recommendations conform to the grant conditions set by DWP and the priorities previously agreed by Cabinet.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

None.

Dispensations Granted:

(If any)

 

None

 

Reports or parts of reports considered

 

COVID Local Support Grant briefing, 27th April 2021.

 

I certify that this is a true record of the executive decision to ….

 

Signed by the Decision Maker:

 

          

Dated:       27/4/21

 

Name:         Jo Brown                 

Job Title:   Assistant Chief Executive

Wards affected: (All Wards);

Lead officer: Jo Brown


21/04/2021 - (CEX) Illumination of the Town Hall to Mark Workers' Memorial Day ref: 1171    Recommendations Approved

The Trade Union Congress has asked all Councils to join with them in marking Workers Memorial Day on 28th April 2021.

Decision Maker: Chief Executive

Decision published: 27/04/2021

Effective from: 21/04/2021

Decision:

Date of Decision:

21st April 2021

Decision Maker:

(Including Job Title)

 

Sharon Kemp

Chief Executive

 

In consultation with the Leader

 

Specific Delegation:

(If any)

Delegation to the Chief Executive as determined by the RMBC Constitution.

 

Flag Protocol & Lighting Up of Buildings Policy.

 

Brief Description of Decision:

 

 

The Trade Union Congress has asked all Councils to join with them in marking Workers Memorial Day.

 

This will be commemorated on 28th of April.

 

It is an internationally recognised occasion, to remember everyone killed or made ill through work.

 

The Council has been asked to mark this occasion by lighting up the Town Hall

 

Reasons for the Decision:

To protect workers given the Covid pandemic the TUC is being careful to protect all workers who usually gather in large numbers

at these events

 

In addition to online events the TUC have asked if Council buildings could be lit in purple on the evening of Wednesday the 28th April to commemorate all those who have died in the last year.

 

Details of alternative options considered and rejected:

 

None.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

None.

Dispensations Granted:

(If any)

 

None.

Reports or parts of reports considered

 

None.

 

I certify that this is a true record of the executive decision to illuminate the Town Hall purple on Wednesday 28th April to mark Workers Memorial Day.

 

Signed by the Decision Maker  

Dated:       21st April 2021

 

Name:        Sharon Kemp                     

Job Title:   Chief Executive

 

Wards affected: (All Wards);

Lead officer: Sharon Kemp


12/04/2021 - (ASCPH) Client Contributions ref: 1166    Recommendations Approved

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 22/04/2021

Effective from: 12/04/2021

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

12 April 2021

Decision Maker:

(Including Job Title)

 

Anne Marie Lubanski

Strategic Director of Adult Care, Housing and Public Health

 

Specific Delegation:

(If any)

 

Non-specific

Brief Description of Decision:

 

 

1)    Anyone eligible for the interim NHS hospital discharge funding scheme that commenced in March 2020 will not be expected to make client care contribution costs until 12 April 2021

 

2)    Anyone who has been already assessed and who has moved off the interim NHS funding, and has been making a financial contribution towards their care costs will be reimbursed their full client care contribution costs from the date they became eligible for the NHS funding until 11 April 2021 – inclusive.

 

3)    No back dated client contribution charges will be applied for anyone whose care services were incorrectly recorded as interim NHS funding codes but who were not eligible for the scheme.

 

4)    Anyone eligible to make a client contribution, and who still on the NHS funding scheme will become liable for their client care contribution cost from 12 April 2021

 

Reasons for the Decision:

 

 

As a result of the COVID19 pandemic interim NHS funding was introduced in March 2020 to facilitate timely discharges from hospital.

 

The new process for hospital discharge (and associated funding) created additional work as not everyone discharged on these schemes would have required a full reassessment under normal circumstances. Due to the additional workload there have been delays in completing the required assessments and updating the social care system.  The Council’s Charging Policy is that client contributions are backdated in line with the start date for care.  In this case this would mean backdating to the date of transition (assessment date) when NHS funding ceases and local funding arrangements resume.

 

At the point the NHS discharge funding ends, client contributions become payable if determined by an assessment. This could result in backdated charges arising.

 

The Council’s charging policy was designed for “business as usual” circumstances and does not account for the impact of a pandemic.  The decision not to charge during the period of delay ensures that people are treated fairly in the exceptional circumstances that have occurred. 

 

Is in accordance with the principles set out in the government guidance “Responding to COVID-19: the ethical framework for adult social care” Published 19 March 2020.

 

Due to the urgency of the decision the Leader used the authority invested him as ‘senior executive member’ under section 9E Local Government Act 1972 to authorise that the Strategic Director -Adult Care, Housing and Public Health should take this decision. It also complies with the Constitution at 7(6) special urgency due to the nature of the decision

 

A report will be made to Cabinet at its meeting on 21 June that will set out the decision taken and the reasons for the procedure that was used to take the decision.

 

Details of alternative options considered and rejected:

 

1)    To backdate client charges to the transition date in line with Council’s charging policy on charging from the service start date.

 

2)    To charge from the date of review (assessment date).

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

None

Dispensations Granted:

(If any)

 

 

 

Reports or parts of reports considered

 

Briefing Paper – Strategic Director Finance and Customer Services – 26 March 2021

 

I certify that this is a true record of the executive decision to:

 

·       Reimburse client care contribution costs to those eligible for the NHS interim hospital discharge funding scheme.

 

·       Not to apply client care contribution costs for those eligible for the NHS interim hospital discharge funding scheme up to the 11 April 2021.

 

·       Begin applying the client care contributions costs for those eligible for the NHS interim hospital discharge funding scheme from the 12 April 2021.

 

 

Signed by the Decision Maker:

 

 

Dated:       12 April 2021

Name:        Anne Marie Lubanski                     

Job Title:   Strategic Director of Adult Care, Housing and Public Health

 

Lead officer: Anne Marie Lubanski


21/04/2021 - (R&E) Rotherham Borough Food and Feed Service Plan 2020/21 ref: 1169    Recommendations Approved

To approve the annual Food and Feed Service Plan 2020/21 for the Rotherham area.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 22/04/2021

Effective from: 21/04/2021

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

 

Date of Decision:

 

21 April 2021

Decision Maker:

(Including Job Title)

 

Paul Woodcock – Strategic Director for Regeneration and Environment

 

Specific Delegation:

(If any)

 

Non-specific

 

 

Brief Description of Decision:

 

 

That the Food and Feed Service Plan for 2020/21 be approved.

Reasons for the Decision:

 

 

The Council, as a Competent Authority, is required by the Food Standards Agency to produce a documented and up to date Food and Feed Service Plan which should be reviewed regularly. 

 

The Food and Feed Service Plan 2020/21 fulfils this statutory obligation.

Details of alternative options considered and rejected:

 

     There were no alternative options considered as it is a statutory obligation for the Council to publish a Food and Feed Service Plan.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No Conflicts of Interest

 

 

 

 

 

 

 

Dispensations Granted:

(If any)

 

 Not Applicable

Reports or parts of reports considered

The report of the Strategic Director for Regeneration and Environment - Food and Feed Service Plan 2020/21

 

 

 

 

I certify that this is a true record of the executive decision in relation to the Food and Feed Service Plan 2020/21.

 

 

 

 

 Paul Woodcock     

                                                  

 

Signed by the Decision Maker                                    

Dated: 21 April 2021

Name: Paul Woodcock   

Job Title: Strategic Director for Regeneration and Environment

 

Wards affected: (All Wards);

Lead officer: Sam Barstow