Officer Decisions

Date of Decision:

03/09/2025

Title:

Award of contract for provision of frozen foods to all Council catering services.

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director, Finance and Customer Services.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Financial and Procurement Procedure Rules (FPPR’s) Clause 46.5:

Strategic Directors may permit, with limitations, other officers to authorise orders and Contracts in their own name on behalf of the Council. Any orders or Contracts made shall remain the responsibility of the Strategic Director. Strategic Directors must maintain an up-to-date scheme of delegation, which is refreshed on an annual basis at the commencement of the financial year.

Delegated to the Assistant Director Property and Facilities Services.

Decision:

Award of contract to Ralph Livesey Ltd for a period of 48 months, to supply frozen food for the Council wide catering services.

Estimated contract value £7,765,184.08.

Reasons for the Decision:

Frozen food supply required to ensure the provision of catering services to schools and members of the public across the Borough. Following a procurement activity and tender evaluation process this provider was identified as the best value.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

No dispensations granted

Reports or parts of reports considered

Tender Evaluation report (exempt):

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Date of Decision:

3^rd September, 2025

Title:

Annual Update of RMBC Fleet Transport Policy

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director, Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment

To maintain all matters relating to the Goods Vehicle Operators Licence compliance and vehicle maintenance for the Councils own fleet of vehicles.

Page 33 refers

Decision:

The decision required is for the policy to be updated, approved and published on the relevant forums

Reasons for the Decision:

Policy information is outdated and the updates are to reflect changes in legislation, process and systems used

Details of alternative options considered and rejected:

Without the amendments to the policy it would remain out of date and provide employees with misleading information, it could also potentially put the Councils reputation at risk.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Fleet Transport Policy

Part A Equalities Screening Assessment

Date of Decision:

27^th August 2025

Title:

Updated Section 106 Developer Education Contributions Policy

Decision Maker:

(Including Job Title)

Nicola Curley, Strategic Director. Children and Young Peoples Services (CYPS)

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Cabinet approval, meeting held on 19th December 2022 (para 83) refers:

In future those (cost multipliers) would be updated annually to reflect increases in build costs and as good practice in negotiating Section 106 planning contributions.

Decision:

Updates to the section 106 Developer Education Contributions Policy are agreed

Reasons for the Decision:

To ensure that sufficient funding for education development linked to new housing is requested, in line with current   Department for Education multipliers.

Details of alternative options considered and rejected:

For the previously agreed 2024 Policy to remain in place, this contains outdated multipliers that have now been replaced by updated Department for Education guidance.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

The report of the Strategic Director CYPS – Updated Section 106 Developer Education Contributions Policy and associated appendices

Date of Decision:

28th August, 2025

Title:

Rotherham Music Fees 2025/2026 

Decision Maker:

(Including Job Title)

Polly Hamilton – Assistant Director, Culture Sport and Tourism

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

On 5th March 2025 Council approved the Council’s Budget and Council Tax Report 2025/26 as part of  this, the service was granted an exemption from the inflationary price increase to allow time for a full review of its schedule of Fees & Charges.  

Decision:

To approve the amendments to the schedule of Fees & Charges.

To approve the proposed Fees & Charges for academic year 2025/26.

To approve the annual implementation of Fees & Charges for Rotherham Music from September onwards to avoid prohibiting participation mid-way through the academic year.

Reasons for the Decision:

To allow the service to charge schools and parents for music services in line with the councils FPPRs.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest

Dispensations Granted:

(If any)

Not applicable

Reports or parts of reports relevant to the decision being taken:

Rotherham Music Fees 2025/2026 

Date of Decision:

15^th August 2025

Title:

Corporate Data Backup Solution

Decision Maker:

(Including Job Title)

Luke Sayers; Assistant Director of Customer, Information and Digital Services (CIDS)

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Executive functions – Procurement (c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Decision:

To award a 3-year contract and appoint Phoenix Software Ltd to provide the Council’s Corporate data backup solution, at a value of £727,815.

Reasons for the Decision:

Following evaluation of the procurement options against the Council’s requirements, the Council decided to run a further competition via the HealthTrust Europe (HtE) framework; Enterprise Level ICT Digital Technology Solutions 2023 (ComIT 3 – Complete IT 3); Framework Reference 2023/S 000-007857. Following evaluation of compliant tender submissions, Phoenix Software Ltd was determined the most economically advantageous.

Details of alternative options considered and rejected:

An alternative procurement framework (Commercial Services Group Ltd) was considered an option, however, a further competition under this framework was not considered viable due to the complexity and time implications of engaging 24-suppliers in a further competition which would delay the evaluation process, conflicting with the required procurement timeline.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised

Dispensations Granted:

(If any)

Add details of any dispensation granted to a member who was consulted by the Cabinet Member in respect of a disclosable pecuniary interest or a personal interest.

If you require any assistance with regard to this, please contact the Governance Team.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

Add any details of conflicts of interest here.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

The procurement business case was used to determine and agree the most appropriate procurement route. The tender evaluation process and accompanying report was used to make the decision.

Date of Decision:

29^th August 2025

Title:

RMBC and Parish Council Joint Working Agreement

Decision Maker:

(Including Job Title)

Phil Horsfield, Assistant Director, Legal Services under delegation from the Strategic Director, Finance and Customer Services interim cover in absence of Assistant Chief Executive.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Council's Constitution - Appendix 9 - Responsibility for Functions

The functions and delegations of the Assistant Chief Executive are currently being exercised by the Strategic Director of Finance and Customer Services. This arrangement is set out as a footnote, on the first page of Appendix 9 (Responsibility for Functions) of the Council Constitution as follows:

Further to Appendix 9, Section 3A paragraph 3(e) of the Constitution the Chief Executive has temporarily reallocated the functions and delegations of the Assistant Chief Executive to the Strategic Director of Finance and Customer Services

Decision:

To approve the updated version of the Joint Working Agreement between RMBC and Parish Councils

Reasons for the Decision:

Authority is delegated to the Assistant Chief Executive to take the necessary actions to approve and publish the updated Joint Working Agreement, which has been undertaken in consultation with the Cabinet Member for Neighbourhood Working.

Details of alternative options considered and rejected:

The Council could choose not to have a Joint Working Agreement with the Parish Councils; however, this would not support the Council’s vision and desired strategic outcomes within the Council Plan (2025-30), particularly ‘Places are thriving, safe and clean’ or with its Thriving Neighbourhoods Strategy (2018-25) and neighbourhood working model.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

None

Date of Decision:

29^th August 2025

Title:

Disposal of Land Adjacent to 7 Roden Way, Rawmarsh

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director Property & Facilities Services

Details of Specific Committee Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Decision taken under the powers granted to the Property Officer under section 29.12 & 42 of the Council’s Financial Procurement Procedure Rules (Appendix 5 of the Council’s Constitution).

Paragraph 29.12.1 states where the estimated disposal value is less than £100,000 the Property Officer, having taken financial and legal advice, may arrange for the disposal of land or property. Paragraph 42, delegates disposals and the negotiation of terms of disposals to the Council Property Officer

Decision:

That the Assistant Director for Property & Facilities Services approves the disposal by agreement of the land at 7 Roden Way, Rawmarsh in consultation with the Council’s Cabinet Member for Finance and Community Safety.

Reasons for the Decision:

The land is disposed of to the owner of 7 Roden Way as an extension to their existing curtilage that provides them with access to the rear of the property and to enable future environmental improvements to the property.

Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:

No Conflicts

Reports or parts of reports considered

Not Applicable

Date of Decision:

28/08/25

Title:

Award of Closed Landfill Maintenance Contract

Decision Maker:

(Including Job Title)

Sam Barstow Assistant Director Community Safety and Street Scene

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Contained within delegations described in the Council’s Constitution, Sub-Scheme of Delegation – Strategic Director regeneration and Environment.

At Section 4C of Appendix 9: Responsibility for Functions, of the Constitution (Appendix 9 - Responsibility for Functions.pdf (rotherham.gov.uk), of the Constitution it states:

1 This officer delegation scheme sets out the executive functions delegated to officers by the Leader under his/her Executive Arrangements (The executive functions delegated by the Leader should be construed in a broad and inclusive fashion to include the doing of anything which is calculated to facilitate or is conducive or incidental to the discharge of those functions. They should not however be understood to include any Council function).

8. Delegations set out in this scheme will be read in conjunction with all provisions of the Council’s Constitution, and decisions taken by officers in accordance with this scheme will be taken in accordance with all relevant rules and protocols.

Appendix 9 continues, at Section 4C6, stating:

The Strategic Director of Regeneration and Environment is authorised to discharge executive functions for:-

1. Community Safety and Street Scene

(a) Community Safety, Resilience and Emergency Planning

(b) Highways and Network Management

(c) Regulation and Enforcement

(d) Waste and Street Scene

The Constitution continues at item 16 Sub Scheme of Delegation Strategic Director of Regeneration of Environment (Sub Scheme of Delegation - Strategic Director of Regeneration and Environment.pdf (rotherham.gov.uk) at p 1, to state:

The Strategic Director has chosen to sub-delegate some or all of those functions to officers of suitable experience and seniority in his/her own directorate or in another directorate.

At pp 3 – 8 the delegations to the Assistant Director Community Safety and Street Scene are defined further and include:

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio

Specific delegations are laid out in the Council’s Constitution at item 16 Sub-Scheme of Delegation Strategic Director of regeneration and Environment (Sub Scheme of Delegation - Strategic Director of Regeneration and Environment.pdf (rotherham.gov.uk)) pp51 – 61 in respect of the Food Safety Act 1990 and related statutory instruments, amongst others, in that the delegation of powers in relation to the issuance of statutory documents is:

Via written Authorisation to approve on behalf of Assistant Director of Community Safety and Street Scene and the Assistant Director – Planning, Regeneration and Transport, to the Head of Community Safety and Regulatory Services and Service Manager, Community Safety and Regulatory Services Head of Transport Infrastructure, Head of Highways.

Decision:

Following a full tender process in accordance with the financial and procurement rules, a Contract for the maintenance and repair of infrastructure on the Councils 6 closed landfill sites will be awarded to the successful bidder ‘Waste Management Maintenance Ltd’ for an initial period of two years, with an option to extend for a further two years.

Reasons for the Decision:

The existing contract with the incumbent supplier is nearing its expiry date.  A new contract needs to be in place to ensure continuity of service for the repair and maintenance of landfill infrastructure.  Waste Management Maintenance Limited were the only provider to submit a compliant bid.

Details of alternative options considered and rejected:

No alternative options are available.  Due to the receipt of a single bid, the essential nature of the service and the need to ensure continuity of the service a contract needs to be awarded to Waste Management Maintenance Ltd.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest have been declared.

Dispensations Granted:

(If any)

No dispensations were granted or required.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Tender Evaluation Report – Yor Tender Reference 68316, Initiative -24--071

Due to the receipt of a single bid, the essential nature of the service and the need to ensure continuity of the service a contract needs to be awarded to the bidder ‘Waste Management Maintenance Ltd’.

This contract is for the inspection, service, maintenance, and repair of electrical and mechanical equipment associated with landfill infrastructure, located on the Councils 6 closed landfill sites.

As part of the tender evaluation process, the proposed supplier has met all the published quality and social value criteria.  Due diligence has successfully been undertaken.

The supplier is the incumbent supplier and therefore any risks associated with the transition of services will be minimal.

Date of Decision:

19^th August 2025

Title:

First Homes Fee Charging Schedule

Decision Maker:

(Including Job Title)

Andrew Bramidge

Strategic Director of Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Cabinet approval, meeting held on 25^th April 2022 (para 138, Resolution 4):

That Cabinet approves delegation to the Strategic Director for Regeneration and Environment, in consultation with the Cabinet Member for Jobs & the Local Economy, to amend the First Homes eligibility criteria and fee charging systems as required by monitoring and review.

Decision:

To increase the First Homes fee, which is charged to

Housing Developers from £1,077 per unit to £1,329 per

unit.

The Local Eligibility Criteria for First Homes will remain in place as outlined in the Interim Policy Statement.

Reasons for the Decision:

The increase in the First Homes Fee is to cover increased staff costs for dealing for the administration of the scheme.  The First Homes fee pays for mandatory Council administration support in dealing with the initial sale of a First Home and 2 x subsequent resales.  After this the Council’s administration costs are borne by the Vendor/Purchaser.

The Local Eligibility Criteria was adopted by the Council to give priority to applicants with a connection to Rotherham to purchase a First Home. The criteria applies for the initial 3 months that a First Home is marketed by the developer and every resale thereafter.  It is conditioned by way of a restriction on the title deeds of the property.  Evidence from the sales data for First Homes shows that of the 45 units that have been sold/ reserved, 35 of them (77%) have been sold in the initial 3-month period to people who meet one or more conditions of the Local Eligibility Criteria.

Details of alternative options considered and rejected:

Do nothing.

This option will leave the First Homes Fee Charging Schedule unchanged and retain the Local Eligibility Criteria.

This option will mean that the Council’s administrative costs are not fully re-covered from developers.  However, applicants with a strong connection to Rotherham will continue to have priority to purchase First Homes when they become available.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Reports or parts of reports relevant to the decision being taken:

Interim (Planning) Policy Statement – First Homes.

Date of Decision:

18^th August, 2025

Title:

Statutory Contaminated Land Inspection Strategy – review 2025 - 2030

Decision Maker:

(Including Job Title)

Sam Barstow, Assistant Director, Community Safety & Street Scene

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation in the Council’s Constitution, Sub-Scheme of Delegation - Section 4C of Appendix 9: Responsibility for Functions, of the Constitution (Appendix 9 - Responsibility for Functions.pdf (rotherham.gov.uk), of the Constitution it states:

1. This officer delegation scheme sets out the executive functions delegated to officers.

8. Delegations set out in this scheme will be read in conjunction with all provisions of the Council’s Constitution, and decisions taken by officers in accordance with this scheme will be taken in accordance with all relevant rules and protocols.

Under the Sub-Scheme of Delegation - Strategic Director of Regeneration & Environment, the Strategic Director has chosen to sub-delegate some or all of those functions to officers of suitable experience and seniority in his/her own directorate or in another directorate.

At pp 3 – 8 the delegations to the Assistant Director Community Safety and Street Scene are set out. At pp51 – 61 in respect of the Environmental Protection Act 1990 and related statutory instruments, amongst others, the delegation of powers in relation to issuing of statutory documents.

Decision:

The decision is to note the Statutory Contaminated Land Inspection Strategy – review 2025 - 2030.

Reasons for the Decision:

The Council is obliged by statute to have in place a Contaminated Land Strategy. Under Part 2A of the Environmental Protection Act 1990, the Local Authority is identified as the primary regulator for dealing with land contamination problems. The Council therefore has a statutory duty to inspect its area for land contamination. The process of investigating and remediating land aims to ensure that all land in the Borough is suitable for the use it is put to and does not pose unacceptable risks to human health, the environment, controlled waters and property.

Whilst the Strategy had been reviewed in 2024, a Council Motion of 15^th January 2025 required a peer review of the Strategy to be undertaken.

Details of alternative options considered and rejected:

This is a legal requirement without provision of alternative options. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Environment Act 1995

Environmental Protection Act 1990 Part 2A

Environmental Protection Act 1990: Part 2A Contaminated Land Statutory Guidance (DEFRA, April 2012)

Rotherham Metropolitan Borough Council: Statutory Contaminated Land Inspection Strategy (2nd July 2001) – Version 1.0

Rotherham Metropolitan Borough Council: Statutory Contaminated Land Inspection Strategy (2010-2013) – Version 2.0

Rotherham Metropolitan Borough Council: Statutory Contaminated Land Inspection Strategy (2024-2029) – Version 3.0

Council Meeting, 15th January 2025 (para 103), Motion - Proactive action at the Maltby Colliery site.pdf

National Planning Policy Framework (NPPF), December 2024

Date of Decision:

20/08/2025

Title:

Land/property exchange between the Trustees of the Dinnington Colliery Band and RMBC.

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director Property & Facilities Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to the Assistant Director Property & Facilities* acting as Property Officer in consultation with the Council’s S151 Officer and the Cabinet Member for Transport, Jobs and the Local Economy (Dinnington Project: Capital Regeneration Grant – August 2023 report to Cabinet) to open negotiations and agree terms.

*Originally delegated to the Assistant Director for Planning, Regeneration and Transport (Property Officer at the time, now superseded).

The Property Officer has Delegated Authority to finalise any agreed terms for the acquisition and disposal of land and property as detailed in the Council Financial and Procurement Procedure Rules, section 29.10 and 42.

Decision:

To enter into a land exchange agreement with the with the Trustees of the Dinnington Colliery Band, finalising and concluding on all terms.

Those areas of land being:

Plot 17 (colliery band land and property) known as 10 Constable Lane, Dinnington, S25 2PS. Registered at HM Land Registry under title number SYK655515 – Freehold interest to be transferred to the Council.

Old Dinnington Library, Laughton Road, Dinnington, S25 2PS, Registered at HM Land Registry under title number SYK554604 (Freehold) – Freehold interest to be transferred to the Trustees of the Dinnington Colliery Band 

Reasons for the Decision:

To enable the acquisition of land and property required to facilitate the implementation of the Council’s Dinnington Regeneration project which will see improvements to the high street including a new market provision, 6 new retail units, refurbished units and public realm fronting Laughton Road.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

No dispensations granted.

Reports or parts of reports considered

Dinnington Project: Capital Regeneration Grant – August 2023 report to Cabinet

Dinnington Project Update – July 2024 report to Cabinet

Dinnington Compulsory Purchase Order - October 2024 Report to Cabinet

Date of Decision:

19^th August 2025

Title:

Domestic Abuse duty funding allocation report for the financial year 2025-26

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director of Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment

1.      In respect of all financial matters: • Authorisation to spend within approved budgets subject to the policies, Financial and Procurement Procedure Rules of the Council • Authorisation for the virement of revenue budgets in according with the Financial and Procurement Procedure Rules of the Council.

Page 3 refers.

Decision:

Approval of the funding proposals for the allocation of Ministry of Housing, Communities and Local Government (MHCLG) Domestic Abuse Duty funding for the 2025-2026 financial year

Reasons for the Decision:

MHCLG provided Domestic Abuse Duty funding for the financial year 2025-2026 of £802,591. This report sets out proposals for the allocation of this funding to support the implementation of the Domestic Abuse Act 2021 statutory duty.

Details of alternative options considered and rejected:

No alternative options considered as Domestic Abuse duty funding provide must be spent on Domestic Abuse initiatives in line with the Domestic Abuse Act 2021 and the Domestic Abuse strategy 2022 - 2027.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Appendices Included

Appendix 1 - DA training prospectus

Appendix 2 - Equality Analysis - Part A

Appendix 3 - Equality Analysis - Part B

Appendix 4 - Climate Impact Assessment

Background Papers

-       Local Authority Domestic Abuse Duty: 2023 to 2024 and 2024 to 2025 funding allocations - GOV.UK (www.gov.uk)

-       Core Spending Power table: provisional local government finance settlement 2025 to 2026 - GOV.UK

-       Rotherham Domestic Abuse Strategy 2022-27

-       Domestic Abuse Act 2021

-       Recommissioning of Rotherham’s Domestic Abuse RefugeREPORT TEMPLATE FOR CABINET & COMMISSIONER

-       National DA Commissioners report- Victims in their own Right dac_bcyp_main-report_V6-DIGITAL.pdf

Date of Decision:

20/08/2025

Title:

Contract Award - Solar Canopy at Riverside House Visitor Car Park

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director Property & Facilities Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Financial and Procurement Procedure Rules (FPPR’s) Clause 46.5:

Strategic Directors may permit, with limitations, other officers to authorise orders and Contracts in their own name on behalf of the Council. Any orders or Contracts made shall remain the responsibility of the Strategic Director. Strategic Directors must maintain an up-to-date scheme of delegation, which is refreshed on an annual basis at the commencement of the financial year.

Delegated to the Assistant Director Property and Facilities Services.

Decision:

To award a build contract for £230,000 to Joju Ltd for the design and construction of a solar canopy at Riverside House over its visitor car park.

Reasons for the Decision:

To enable the installation of a solar PV canopy at Riverside House, reducing carbon emissions emitted in the running of this corporate building and supporting the Council’s delivery of its net zero by 2030 target.

In the Cabinet Report of 18 September 2023, Cabinet approved the identification of a number of decarbonisation schemes associated with buildings funded by either or both Public Sector Decarbonisation Scheme (PSDS)

This decision relates to the Riverside House Solar canopy. An Officer Delegated Decision recording an amendment to this component was published on 2^nd April 2024.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

No dispensations granted.

Reports or parts of reports considered

Tender Evaluation Report (Exempt).

This report is exempt for the following reasons:

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Paragraph 9 – Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.

Other –

Printed minutes Monday 29-Jul-2024 10.00 Cabinet.pdf

Cabinet 10 February 2025

Cabinet 18 Sept 2023 - Decarb

Date of Decision:

14^th August 2025

Title:

Consultation to refresh the Inclusion Strategy

Decision Maker:

(Including Job Title)

Judith Badger, Assistant Chief Executive and Strategic Director Finance and Customer Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Council Constitution, Appendix 9, Section 4C2: Assistant Chief Executive – Delegated Executive Functions:

The Assistant Chief Executive is authorised to discharge executive functions in relation to:- (6) Performance, Intelligence and Improvement, including Policy and Partnerships.

The functions and delegations of the Assistant Chief Executive are currently being exercised by the Strategic Director of Finance and Customer Services. This arrangement is set out as a footnote, on the first page of Appendix 9 (Responsibility for Functions) of the Council Constitution as follows:

Further to Appendix 9, Section 3A paragraph 3(e) of the Constitution the Chief Executive has temporarily reallocated the functions and delegations of the Assistant Chief Executive to the Strategic Director of Finance and Customer Services

Decision:

To approve the undertaking of consultation to support the refresh of the Inclusion Strategy.

Reasons for the Decision:

Public consultation and engagement is essential to enable residents and stakeholders to contribute to the development of any strategy. Therefore, the undertaking of in person and online formats working in partnership with relevant stakeholders is recommended. 

Details of alternative options considered and rejected:

The Council could choose to develop and implement the proposals without consultation. This option would not allow residents to shape the Inclusion Strategy and would exclude groups who would be impacted by the strategy. It is therefore not recommended.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Report - Consultation to refresh the Inclusion Strategy

Appendix 1   Consultation Plan

Appendix 2   Part A Equalities Screening

Appendix 3    Carbon Impact Assessment