Officer Decisions

Date of Decision:

28.01.26

Title:

Rotherham Museums Collections Management Policy for Clifton Park Museum

Decision Maker:

(Including Job Title)

Polly Hamilton, Service Director for Culture, Sport and Tourism.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

 23 January 2023 Cabinet Meeting Minutes

Resolved:

2.    That Cabinet approved the delegation to the Assistant Director of Culture, Sport and Tourism in consultation with the Cabinet Member for Social Inclusion for any future changes or new versions of the Collections Policy.

3.     

Minute 106 refers.

Decision:

The Service Director, Culture, Sport and Tourism approves the revised Collections Management Policy 2026-2029.

Reasons for the Decision:

A new Collections Management Policy is required for the Rotherham Museums, Arts & Heritage Service. The Policy forms part of the key evidence base which enables the service to achieve Museums Accreditation from Arts Council England.  The service recently achieved a Museum Accreditation renewal in December 2025, and the updated Collections Management Policy was a required area for development. Without Museum Accreditation, the Museums, Arts and Heritage Service cannot apply for further funding to the Arts Council of England (ACE) and will risk funding from the Arts Council of England National Portfolio Organisation programme, which represents an investment of £250,000 per year for the next two years.

Details of alternative options considered and rejected:

Do Nothing – The current Collections Management Policy is up for renewal January 2026. To do nothing would risk the recent awarded Museum Accreditation which is dependent on showing progress against the identified areas for improvement. Museum Accreditation is a requirement for NPO funding from Arts Council so would have a financial impact of £500,000 over the next two years.

Adopt the Collections Management Policy – The reviewed policy appropriately reflects the current mission and values of the Museums, Arts & Heritage service and its commitment to ensuring community voice and influence within its activities. It responds to and implements the recommendations from the recent Museum Accreditation panel and ensures that plans are in place for the safe and appropriate care of collections for future generations.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

• Rotherham Museums Collections Management Policy for Clifton Park Museum Report
• Appendix 1   Museums, Arts & Heritage Equalities Screening Assessment Part A and B
• Appendix 2   Collections Management Policy Carbon Impact Assessment
• Appendix 3    Rotherham Museums, Arts and Heritage Collections Management     Policy 2026-2029

Date of Decision:

30/01/2026

Title:

Housing Market Acquisitions - Delegated Officer Decision

Decision Maker:

(Including Job Title)

Sarah Clyde, Service Director of Housing

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Cabinet approval - meeting held on 16 October 2023 (minute number 74 resolution 4).

That Cabinet delegate authority to the Service Director of

Housing, (in consultation with the Cabinet Member for Housing, to acquire up to 100 homes by 31 March 2026, in line with the Housing Acquisitions Policy and subject to available budget. This was in addition to any acquisitions already approved by Cabinet.

Cabinet approval - meeting held on 10 February 2025 (minute number 120 resolution 4)

That Cabinet approve an increase to the number of new homes the Council has authority to purchase under the Housing Acquisitions Policy (utilising the delegations referred to in Recommendation 3) from ‘up to 100 homes’ to ‘a minimum of 100 homes and not exceeding the approved budget’

Decision:

10 properties have been acquired under the delegated authority to the Service Director of Housing in the period covered by this decision - Quarter 2 of 2025-26.

Reasons for the Decision:

Each property met the criteria set out in the Housing Acquisitions Policy to add additional housing stock as part of the Housing Delivery Programme.

Details of alternative options considered and rejected:

The option not to purchase each individual property was considered but all met the acquisitions criteria, including the value for money element. In each case, the decision was therefore taken to proceed.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Officer Decision Report for Housing Market Acquisitions.

Approved by Sarah Clyde, Service Director of Housing

Date of Decision:

03/02/26

Title:

Small Grants Scheme for the Purchase and Erection of a Flagpole and Flag(s)

Decision Maker:

(Including Job Title)

Judith Badger, Executive Director Corporate Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The Assistant Chief Executive is authorised to discharge executive functions in relation to… 5. Neighbourhood Working and Thriving Communities

And;

Other functions Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority,

As this is within the allocated budget then the decision can be made by the Executive Director under the powers above.

Decision:

To commence a small grants scheme to reimburse eligible Groups for the purchase of a flagpole and either a Union flag, a St Georges flag or both flags, and the installation costs of these up to a total cost of £500.

Applications will be considered from Town, Parish and Community Councils and community groups, Borough wide, who own or lease a building or land for use by the Group and hence have a fixed business location or base.

Eligible groups will be responsible for the purchase, installation, maintenance, replacement, and safety matters along with any Planning requirements.

Payment will be reimbursed on receipt of a valid application and provision of relevant receipts which relate to purchase and installation only.

The deadline for receipt of an application and supporting receipts will be 30^th June 2026.

Applications via an online process on the Council Website.

Reasons for the Decision:

To promote community pride and encourage local groups to celebrate national identity and heritage. By supporting the installation of flagpoles and flags, it is hoped to create visible symbols of unity and civic pride across the borough.

Details of alternative options considered and rejected:

It was considered whether the grant should be applied to any type of flag but determined that the chosen flags best meet the aims of the grant scheme.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No conflicts of interest.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

None

Date of Decision:

30^th January 2026

Title:

Public consultation for CRSTS Fitzwilliam Corridor Scheme

Decision Maker:

(Including Job Title)

Simon Moss – Service Director, Planning, Regeneration & Transport

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Authority to approve and initiate public consultation on the, CRSTS Fitzwilliam Corridor Scheme ensuring compliance with statutory requirements and alignment with project objectives.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment

‘Each to act in relation to matters within their remit unless absent in which case any other Assistant Director may act.

2.    Other functions

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.’

Page 7 refers.

Decision:

Approve the undertaking of stakeholder consultation on the proposed CRSTS Fitzwilliam Corridor Scheme.

Reasons for the Decision:

To ensure timely delivery of the CRSTS Fitzwilliam Corridor Scheme. The consultation will inform the detailed design and delivery of the scheme, ensuring the final scheme, as far as possible, reflects community needs and aspirations.

Details of alternative options considered and rejected:

The Council may choose to develop and implement the proposals without consultation.

Choosing not to consult would mean missing the opportunity to gather input from residents, business owners, and Ward Councillors. This could result in a final design that does not reflect local needs or preferences.

Not undertaking consultation may also be perceived as a lack of openness in decision-making.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Transport Capital Programme 2023/2024

Appendix A-Equalities Impact Screening Part A

Appendix B - Climate Impact Assessment

Date of Decision:

28^th January, 2026

Title:

Health Hub Phase 1 – Full Business Case approval, conclusion of procurement and entering into a contract to commence works.

Decision Maker:

(Including Job Title)

Andrew Bramidge, Executive Director, Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Within the Council’s constitution the Assistant Strategic Director for Regeneration and Environment has the following delegated powers: -

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment

‘Each to act in relation to matters within their remit unless absent in which case any other Assistant Director may act.

1.      In respect of all financial matters:

• Authorisation to spend within approved budgets subject to

3.      In respect of procurement, contract administration and best value:

• In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates’

Page 4 refers

Decision:

In line with the recommendation to Cabinet on 7^th July 2025 to ‘approve delivery of Phase 1 of the Town Centre Health Hub project’ a recommendation is made that the Full Business Case detailing final project costs, timeframe and outcomes is approved thus allowing contract award and implementation of the project.

And to formally enter into a contract with Morris & Spottiswood to take forward the works for Health Hub Phase 1 into the construction phase following the completion of and approval of the Procurement Business Case.

Reasons for the Decision:

To enable full implementation of the Health Hub Phase 1 scheme and commence works onsite.

Details of alternative options considered and rejected:

1. Do nothing - Involves no investment in the former Boots building, Abbey Pharmacy remaining in its current premises during construction of the Library/Markets project. This requires significant structural workarounds, presenting health and safety and programme risks to the Markets Redevelopment Scheme. Not recommended
2. Do minimum - Enables early refurbishment of the former Boots building to create a ground floor unit for future occupation. Speculative delivery may not match tenant needs. Regeneration benefit only partially realised. Not recommended.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

Cabinet Report 7^th July 2025

Full Business Case: Rotherham Town Centre Health Hub – Phase 1 Abbey Pharmacy Relocation [Exempt]

Procurement Business Case: 21-211 Part Refurbishment of former Boots Store (Town Centre Health Provision Phase 1 Pharmacy Relocation) [Exempt]

Date of Decision:

28^th January 2026

Title:

Approval to submit Rotherham’s Regeneration Plan to the Ministry for Housing, Communities and Local Government Pride in Place programme.

Decision Maker:

(Including Job Title)

Andrew Bramidge, Executive Director, Regeneration & Environment.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

17 November 2025 Cabinet Meeting Minutes

‘Resolved:

That Cabinet:

1.    Delegate authority to the Strategic Director for Regeneration and Environment in consultation with S151 Officer and the Leader of the Council to submit Rotherham’s PiP Phase 1 Regeneration Plan in line with the Government’s Pride in Place programme.’

Minute 80 refers.

Consultation with Leader and S151 Officer:

The Leader and S151 Officer were consulted on the 17^th November Plan for Neighbourhoods Cabinet Report, which contained the recommendation to submit Rotherham’s Regeneration Plan. For this Officer Decision, confirmation of their consultation was obtained by email.

·       Leader confirmed consultation on 17^th of December 2025.

·       S151 Officer confirmed consultation on the 6^th of January 2026.

Decision:

To authorise the submission of Rotherham’s regeneration plan to government to draw down grant funding.

The Plan has been approved by Cabinet and the Neighbourhood Board therefore this decision is likely to be approved.

Reasons for the Decision:

To authorise the submission of Rotherham’s regeneration plan to government to draw down grant funding. The Plan has been approved by Cabinet and the Neighbourhood Board therefore this decision is likely to be approved.

It is recommended that the Council, in partnership with the Neighbourhood Board, submits Rotherham’s PiP Phase 1 Regeneration Plan to Government in November, to bring forward a long-term programme of interventions that will deliver positive outputs for local people.

Details of alternative options considered and rejected:

The Council could choose not to pursue this grant funding opportunity however, the consultation and area data suggests that the proposed interventions are critical to addressing local need. This option is therefore not recommended.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

The Cabinet Member for Transport, Jobs and Local Economy is a Member of the Town Board and the emerging Neighbourhood Board. No conflicts of interest are declared.

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Rotherham Pride in Place Phase 1 Cabinet Report

• Cabinet Report - Pride in Place
• Appendix 1 Rotherham's Regeneration Plan
• Appendix 2 - Cabinet Report - Plan for Places
• Appendix 3 - Consultation Methodology and Analysis,
• Appendix 4 - Initial Equality Screening Assessment_Part A,
• Appendix 5 - Climate Impact Assessment,

Date of Decision:

6^th January 2026

Title:

Public consultation for A633 Broad Street Scheme

Decision Maker:

(Including Job Title)

Andrew Bramidge, Executive Director, Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Authority to approve and initiate public consultation on the, A633 Broad Street Scheme ensuring compliance with statutory requirements and alignment with project objectives.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment

‘Each to act in relation to matters within their remit unless absent in which case any other Assistant Director may act.

2.    Other functions

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.’

Page 7 refers.

Decision:

Approve the undertaking of stakeholder consultation on the proposed A633 Broad Street Scheme on the approach to Parkgate Roundabout, Rawmarsh.

Reasons for the Decision:

To ensure timely delivery of the A633 Broad Street Scheme. The consultation will inform the detailed design and delivery of the scheme, ensuring the final scheme, as far as possible, reflects community needs and aspirations.

Details of alternative options considered and rejected:

The Council may choose to develop and implement the proposals without consultation.

Choosing not to consult would mean missing the opportunity to gather input from residents, business owners, and Ward Councillors. This could result in a final design that does not reflect local needs or preferences.

Not undertaking consultation may also be perceived as a lack of openness in decision-making.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Reports or parts of reports relevant to the decision being taken:

A633 Broad Street Scheme – Engagement and Consultation approval Delegated Officer Decision Report

Date of Decision:

22^nd January, 2026

Title:

Procurement of Kerbside Recycling Treatment Contracts

Decision Maker:

(Including Job Title)

Sam Barstow

Service Director Community Safety and Street Scene

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

        As per the Sub Scheme of Delegation - Strategic Director of Regeneration and Environment, Assistant Directors are authorised to act in relation to matters within their remit:

1.       In respect of all financial matters: 

·       Authorisation to spend within approved budgets subject to the policies, Financial and Procurement Procedure Rules of the Council 

3.       In respect of procurement, contract administration and best value: 

·       In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.  

Page 3 refers.

Decision:

As detailed in the Procurement Sourcing Strategy 24-215, the Council sought to identify and appoint a Contractor who would be required to treat all waste collected in both the kerbside recycling containers. This includes glass, cans, plastics, cartons & film, paper & card, and any other waste(s) found to be collected in the recycling bins.

Rotherham Council offers kerbside recycling collections to all residents of the borough. The black kerbside bin offers glass, cans, plastic bottles, pots, tubs & trays and food & drinks carton recycling.

The green kerbside bin offers recycling for paper and card, with every property receiving monthly kerbside collections of each bin throughout the year.

Rotherham Council collects around 22k tonnes of recycling/waste in these containers annually. The Council requires treatment of this contract waste in line with the Waste Hierarchy.

After thorough tender exercise, evaluation and examination of the tender evaluation report, my decision is to award the Lot 1 and Lot 2 contract to the successful bidders for a combined value of £5,102,296.

Reasons for the Decision:

Lot 1:

The response met all requirements and demonstrated clear delivery capability. Strengths included detailed treatment processes, health and safety compliance, and secure end markets. Areas for improvement include referencing accuracy, supporting evidence for technical processes, and alignment of mobilisation timelines. Overall, the successful bidder’s response provides confidence in delivery, subject to minor refinements.

The successful bidder submitted the strongest bid across all evaluation criteria. The response demonstrated a comprehensive understanding of the contract requirements and provided relevant, evidence-based information that gives confidence in the bidder’s ability to meet all obligations and deliver the service effectively.

Lot 2:

The successful bidder for Lot 2 submitted the strongest bid across the evaluation criteria. The response demonstrated a comprehensive understanding of the contract requirements and provided relevant, evidence-based information that gives confidence in the bidder’s ability to meet all obligations and deliver the service effectively.

Details of alternative options considered and rejected:

Two bidders submitted bids for the Lot 1 contract and three bidders submitted bids for the Lot 2 contract. Each bidder was subject to a full evaluation and subsequent evaluation panel. No bidders were eliminated throughout the selection process, with all five bids fully evaluated.

The successful bidders on both Lots 1 and 2 submitted the strongest bids across quality, pricing and Social Value

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports relevant to the decision being taken:

2KA Tender Evaluation Report Lot 1 (Including Social Value) – 1 – Exempt

2KA Tender Evaluation Report Lot 2 (Including Social Value) – 1 – Exempt

Date of Decision:

6^th January 2026

Title:

Transport Capital Programme, CRSTS Revenue Grant Allocation 2025/26 & 2026/27

Decision Maker:

(Including Job Title)

Andrew Bramidge

Executive Director, Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

7 July 2025 Cabinet Meeting Minutes

Resolved:

That Cabinet:

7. Note the position on CRSTS Revenue Grant as set out in paragraphs 2.92 to 2.94 [of the Financial Outturn 2024/25 report] and delegate the decision to allocate and spend the remaining grant to the Assistant Director Planning Regeneration and Transport in consultation with the Section 151 Officer and the Cabinet Member.

Minute 23 refers.

Decision:

This report seeks approval for use of the CRSTS Revenue Grant allocation in 2025/26 and 2026/27, of £1,487,490. As set out in the report.

Reasons for the Decision:

·       Recommended spend is in line with the aims of the funding: to fund revenue activities which ensure the Service is in a strong position to deliver the associated CRSTS Capital Programme.

·       To support local and regional policy, such as the South Yorkshire Bus Service Improve Plan (BSIP), Sheffield City Region Active Travel Implementation Plan (ATIP), Rotherham’s Transport Strategy, and Cycling Strategy.

Details of alternative options considered and rejected:

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

ODR - Report CRSTS Revenue approvals Dec 25 V0_03

ODR - Appendix 1 CRSTS Revenue V0_02 Dec 25

Appendix 2 CRSTS Revenue Part A EIA Screening Assessment V0_03

Appendix 3 Carbon impact CRSTS revenue V0_02

Financial Outturn 2024/25 report

Date of Decision:

13^th January 2026

Title:

Council Tax Base for 2026/27

Decision Maker:

(Including Job Title)

Judith Badger

Executive Director Corporate Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

27 February 2019 Budget Council Meeting

Resolved:-

(10) That the annual determination of the Council Tax Base be delegated to the Director of Finance and Customer Services (Section 151 Officer), in consultation with the Leader of the Council and the Chief Executive, be approved.

Minute 156 refers

Decision:

To determine the Council Tax Base for 2026/27 financial year. In accordance with the Local Authorities (Calculation of Council Tax Base) Regulations 2012 governing its calculation, it is determined that the Council’s Tax Base for the financial year 2026/27 is 74,255.73 Band D Equivalent Properties.

Reasons for the Decision:

To comply with statutory requirements to enable the setting of the Council Tax for 2026/27.

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Report to the Executive Director Corporate Services.

Council Tax Base 2026/27