Officer Decisions

Date of Decision:

29^th April, 2026

Title:

Commercial consultancy for Bassingthorpe Farm residential development scheme

Decision Maker:

(Including Job Title)

Andrew Bramidge, Executive Director of Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Minute 109 of 20 January 2025 Cabinet report BASSINGTHORPE FARM SUPPLEMENTARY PLANNING DOCUMENT (page 17):

“The Cabinet

[…]

2. Authorises the Strategic Director of Regeneration and Environment in consultation with Service Director – Legal Services to explore collaborative arrangements and negotiate draft terms with the majority landowner to progress delivery of Bassingthorpe Farm.”

Decision:

To approve appointment of a specialist consultant to provide commercial advice for the Bassingthorpe Farm residential development scheme.

Reasons for the Decision:

To progress the delivery of a residential development scheme on the strategic allocation site of Bassingthorpe Farm jointly with the majority landowner.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

Reports or parts of reports relevant to the decision being taken:

Appendix 1 – Procurement Business Case

“25-254 Bassingthorpe Farm Commercial Adviser” (exempt)

Date of Decision:

28 April 2026

Title:

Extension of Domestic Abuse Outreach Service Contract

Decision Maker:

(Including Job Title)

Ian Spicer, Executive Director of Adult Care, Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The Council’s Constitution, Appendix 9 - Responsibility for Functions

Section 4C3: Executive Director of Adult Care, Housing and Public Health – Delegated Executive Functions

‘The Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:-

3. Public Health

(a) Commissioning and Quality

(b) Health Improvement

(c) Health Intelligence

(d) Health Protection’

Page 35 refers

Decision:

Extend the Domestic Abuse Outreach Service Contract for a further 12 months (as permitted within the contract terms), to 30 September 2027.

Reasons for the Decision:

The contract includes an extension clause permitting an extension of up to two years, covering any period up to and including the full two?year duration. As the service is currently in the first extension year (1 October 2025 to 30 September 2026), this decision provides additional time to review potential delivery models and develop future commissioning intentions.

The Domestic Abuse Strategy refresh was presented at Cabinet April 2026. Following Cabinet approval this is now being implemented. Extending the contract therefore enables any subsequent changes arising from the refreshed strategy to be reflected in future service design and provision.

Details of alternative options considered and rejected:

None.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

N/A.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

N/A.

Reports or parts of reports considered

Officer Decision Report - Extension of Domestic Abuse Outreach Service Contract

Date of Decision:

6^th May 2026

Title:

Award of alcoholic beverages and associated

goods 4-year contract

Decision Maker:

(Including Job Title)

Polly Hamilton

Service Director, Culture, Sport & Tourism

Delegation contained in the relevant Sub-Scheme of Delegation.

By virtue of the sub-scheme of delegation, Page 24

‘Management of Catering Services within designated venues’ 

Decision:

To award the contract for supply of alcoholic beverages for resale to Carlsberg for a period of 4 years, with an estimated value of £660,000.

Reasons for the Decision:

Competitive tender will ensure that :-

• A dependable supply chain is in place that guarantees continuity of stock across all named RMBC venues, including Rotherham Civic Theatre, Waleswood Caravan and Camping Park, Council?hosted public events, and the new waterfront facility at Rother Valley Country Park.

• The Council achieves best value for money through competitive pricing, efficient delivery arrangements, and favourable commercial terms.

• Services can offer a quality product range, providing a selection of alcoholic beverages aligned with customer expectations, venue branding, and income?generation strategies.

Details of alternative options considered and rejected:

Alternative options would not have fulfilled FPPR regulations

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Tender Evaluation report for Award of alcoholic

beverages and associated goods 4-year

contract. Authorised by Polly Hamilton - Exempt

Date of Decision:

30 April 2026

Title:

Decision to raise the Armed Forces Day Flag at Rotherham Town Hall and Riverside House and to make an amendment to the Annual Flag Flying Schedule

Decision Maker:

(Including Job Title)

John Edwards - Chief Executive, in consultation with the Leader of the Council.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation - Chief Executive

Miscellaneous Functions - Flag Protocol for Riverside House and Rotherham Town Hall:

‘To determine requests that sit outside of the provisions of the protocol’

Page 20 refers.

Decision:

To raise and fly the Armed Forces Flag as part of Rotherham Armed Forces Day Civic Event taking place at Rotherham Town Hall and Riverside House from 20 June 2026 until Monday 29 June 2026 to show support to and raise awareness of the Armed Forces Community.

To approve an amendment to the Rotherham Metropolitan Borough Council Annual Flag Flying Schedule to permit the flying of the Armed Forces Day flag at Rotherham Town Hall and Riverside House as a demonstration of the Council’s support.

Reasons for the Decision:

In recognition of and to show support for the Armed Forces community.

Details of alternative options considered and rejected:

None.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

The RMBC Constitution - Flag Protocol and Lighting Up ofBuildings Policy.

Date of Decision:

22^nd April 2026

Title:

Finance and Procurement Procedure Rules (FPPRs) Update

Decision Maker:

(Including Job Title)

Judith Badger

Executive Director of Corporate Resources

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The Executive Director of Corporate Services (Section 151 Officer) has delegated authority to approve changes to the Financial and Procurement Procedure Rules (FPPRs) where those changes are procedural / operational and do not amend the Constitution or the policy framework.

RMBC Constitution

Decision:

To update the FPPRs in line with changes to working

practices. A periodic review is required to ensure that the

FPPRs are aligned with The Council’s strategic objectives, organisational needs and are adjusted for both external and internal changes.

Reasons for the Decision:

The Council's Financial & Procurement Procedure Rules (FPPRs) were last revised in 2021, since then the Council’s capital programme has significantly increased in size and complexity, procurement processes and procedures have moved forward and a need for more robust governance around bids for government grants has developed. As such the Council has reviewed and revised its FPPRs.
Whilst the current FPPRs are functional, there have been several examples recently which confirm a need for an updated and improved set of FPPR’s supplemented by a new Capital Governance Principles guidance document. Examples within the FPPR’s that require clarification/update are:

• Tightening of procedure around budget virements
• A new section denoting the use of existing in-house resources
• Inclusion of text stating that appropriate sign offs are required before a grant bid submission, as well as who can authorise this
• Additional text stating the Deputy Section 151 Officer’s ability to deputise for the Section 151 Officer

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports relevant to the decision being taken:

Not Applicable

Date of Decision:

27/03/2026

Title:

Housing Market Acquisitions - Delegated Officer Decision

Decision Maker:

(Including Job Title)

Sarah Clyde, Service Director of Housing

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Cabinet approval - meeting held on 16 October 2023 (minute number 74 resolution 4).

That Cabinet delegate authority to the Assistant Director of

Housing, in consultation with the Cabinet Member for Housing, to acquire up to 100 homes by 31 March 2026, in line with the Housing Acquisitions Policy and subject to available budget. This was in addition to any acquisitions already approved by Cabinet.

Cabinet approval - meeting held on 10 February 2025 (minute number 120 resolution 4)

That Cabinet approve an increase to the number of new homes the Council has authority to purchase under the Housing Acquisitions Policy (utilising the delegations referred to in Recommendation 3) from ‘up to 100 homes’ to ‘a minimum of 100 homes and not exceeding the approved budget’

Decision:

11 properties have been acquired under the delegated authority to the Assistant Director of Housing in the period covered by this decision - Quarter 3 of 2025-26.

Reasons for the Decision:

Each property met the criteria set out in the Housing Acquisitions Policy to add additional housing stock as part of the Housing Delivery Programme.

Details of alternative options considered and rejected:

The option not to purchase each individual property was considered but all met the acquisitions criteria, including the value for money element. In each case, the decision was therefore taken to proceed.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Officer Decision Report for Housing Market Acquisitions.

Approved by Sarah Clyde, Service Director of Housing