Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

Officer Decisions

06/09/2024 - Increasing the portfolio of Dispersed Supported Accommodation ref: 1774    Recommendations Approved

To approve the increase of the current dispersed portfolio from 10 to 20 properties used by the Leaving Care team.

 

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 13/09/2024

Effective from: 06/09/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

6 September 2024

 

Title:

Increasing the Dispersed Supported Accommodation

 

 

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director of Adult Care, Housing and Public Health

 

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Section 4c3: STRATEGIC DIRECTOR OF ADULT CARE, HOUSING AND PUBLIC HEALTH – DELEGATED EXECUTIVE FUNCTIONS

The Strategic Director of Adult Care, Housing and Public Health is authorised1 to discharge executive functions2 through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:-

2. Housing (d) Housing Options

 

 

Decision:

To approve the increase of the current dispersed  portfolio from 10 to 20 properties used by the Leaving Care team.

 

 

Reasons for the Decision:

Leaving care dispersed accommodation is a critical service provided to young people transitioning out of foster care or residential care settings. These individuals often lack family support and require stable housing to facilitate their successful integration into independent adulthood. Currently, RMBC operates up to 10 dispersed accommodation properties, accommodating Rotherham young people. There is a need to increase this provision by A FURTHER 10 units.

 

The purpose of this Officer Decision is to agree to increase the current dispersed  portfolio from 10 to 20 properties used by the Leaving Care team.

 

Details of alternative options considered and rejected:

None

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

Officer Decision Report to increase the Dispersed Supported Accommodation from 10 to 20 properties.

 

Approved by Ian Spicer, Strategic Director of Adults, Housing and Public Health.

 

I certify that this is a true record of the executive decision to review the portfolio and increase the provision of temporary accommodation by 16 units.

 

Signed by the Decision Maker  

 

Dated:  6th September 2024       

 

Name: Ian Spicer                                 

Job Title:Strategic Director of Adults, Housing & Public Health

 

 

 

 

Wards affected: (All Wards);

Lead officer: Sandra Tolley


29/08/2024 - Award of Construction Contract for the joint Adult Care and Housing development in Canklow ref: 1769    Recommendations Approved

Award of Construction Contract to develop the Castle Avenue/Warden Street site in Canklow for a Day Care Centre, two specialist residential units, and 13 new homes. The proposals were approved by Cabinet November 2023. Planning permission reference: RB2024/0156.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 06/09/2024

Effective from: 29/08/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29/08/2024

 

Title:

Award of Construction Contract for the joint Adult Care and Housing development in Canklow

 

Decision Maker:

(Including Job Title)

Ian Spicer - Strategic Director of Adults, Housing & Public Health

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

The decision is in-line with the Cabinet delegation set out within the Canklow Development – Adult Care and Housing Delivery Programmes Report approved by Cabinet 20 November 2023:

 

Recommendation 1:

That Cabinet –

1.    Approve the finalised capital investment proposals for Castle View Day Centre.

 

2.    Approve the development of the proposed supported accommodation model for Adult Social Care which includes two apartments, a larger property, and the required capital investment.

 

3.    Delegate authority to the Strategic Director of Adult Care, Housing and Public Health, in consultation with the Cabinet Member for Adult Social Care and Health, to progress and formalise the commissioned care model for the adult social care supported living properties, to ensure compliance with statutory and regulatory requirements.

 

4.    Approve the development of 13 new homes for council rent, on Warden Street, to be funded from resources approved as part of the Council’s Housing Revenue Account.

 

5.    Approve the appropriation of land between the General Fund and Housing Revenue Account, as identified in Appendix 2, subject to Secretary of State consent.

 

6.    Delegate authority to the Strategic Director of Adult Care, Housing and Public Health, in consultation with the relevant Cabinet Member to make amendments to the scheme design, where this is necessary to comply with Planning or other statutory consultee requirements, or where site conditions otherwise prescribe a design alteration.

 

Decision:

To award a Construction contract to O&P Construction in relation to the development of a Day Care Centre two Adult Care residential properties and 13 new homes in Warden Street, Canklow. 

 

Reasons for the Decision:

This scheme forms an outcome of significant design works completed as part of the Pre-contract Service Agreement awarded to O&P Construction.

 

An outcome is to recommend award a construction contract to O&P following Tender Evaluation Report.

 

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

N/A

 

Reports or parts of reports considered

The report of the Strategic Director Adult Care, Housing and Public Health:

Canklow Development – Adult Care and Housing Delivery Programmes Report.

 

Housing Delivery Programme Report – 2024/25

 

Procurement Business Case 20221024 (Design and Build) (Confidential).

 

 

I certify that this is a true record of the executive decision to ….

 

To award a Construction contract to O&P Construction in relation to the development of Castle View Day Centre, Adult Social Care residential properties made up of two apartments, a larger property and 13 new homes in Warden Street, Canklow. 

 

 

Signed by the Decision Maker  

 

 

Dated:          03/09/2024

 

Name:          Ian Spicer                         

Job Title:    Strategic Director of Adults, Housing & Public Health

 

 

If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk

 

Wards affected: Boston Castle;

Lead officer: Laura Thornley


27/08/2024 - Wings Week - RAF Standard ref: 1768    Recommendations Approved

To raise the RAF Standard at Rotherham Town Hall on Monday 9th September until Monday 16th September in recognition of Wings Week.

Decision Maker: Assistant Chief Executive

Decision published: 06/09/2024

Effective from: 27/08/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

27 August 2024

Title:

Raising the RAF Standard at Rotherham Town Hall in recognition of Battle of Britain Wings Week 9 – 16 September 2024

Decision Maker:

(Including Job Title)

Sharon Kemp - Chief Executive, in consultation with the Leader of the Council.

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Delegation to the Chief Executive, in consultation with the Leader of the Council, as determined by the RMBC Constitution - Flag Protocol and Lighting Up of Buildings Policy.

Decision:

To fly the RAF Standard at full mast at Rotherham Town Hall from approximately 10:45am on Monday 9th September to be witnessed by a small group of RAFA Members and other invited guests until Monday 16th September in recognition of Battle of Britain Wings Appeal Week.  

Reasons for the Decision:

To show support for Battle of Britain Wings Appeal Week.

 

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

The RMBC Constitution - Flag Protocol and Lighting Up of Buildings Policy.

 

The report of Sharon Kemp, Chief Executive

To show support for Battle of Britain Wings Appeal Week.

 

 

I certify that this is a true record of the executive decision to fly the RAF Standard at full mast at Rotherham Town Hall from 11am on Monday 9th September to be witnessed by a small group of RAFA Members and other invited guests until Monday 16th September in recognition of Battle of Britain Wings Appeal Week.  

 

Signed by the Decision Maker  

Dated:          27 August 2024

 

Name:          Sharon Kemp                            

Job Title:    Chief Executive

 

 

If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk

 

 

 

Wards affected: Boston Castle;

Lead officer: Jo Brown


04/09/2024 - Persistent Parking Evaders - Foreign and Unregistered Vehicles ref: 1767    Recommendations Approved

To award the contract in-line with evaluation undertaken.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 06/09/2024

Effective from: 04/09/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

4th September, 2024

 

Title:

Persistent Parking Evaders – Foreign and Unregistered Vehicles.

 

Decision Maker:

(Including Job Title)

Sam Barstow

Assistant Director, Community Safety and Streetscene.

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

As set out in the Constitution and the Regeneration and Environment Sub-scheme of Delegation, the Assistant Director Community Safety and Streetscene is authorised to undertake all duties on behalf of the Council relating to the Traffic Management Act 2004.

 

 

Decision:

In circumstances involving unregistered or foreign vehicles, the decision has been taken to reduce the required number of outstanding penalty charge notices (PCNs) to result in a vehicle being impounded from 4 to 3.

 

Reasons for the Decision:

Foreign vehicles and vehicles that have no registered keeper cannot be traced by the Council via its channels of enquiry with the DVLA.

Accordingly, PCNs are routinely written off when it is established that vehicles are in one of these categories.

To wait for a fourth PCN to be issued serves no real purpose and the Council will still be acting in compliance with the Traffic Management Act 2004 by impounding vehicles upon the serving of the third PCN.

 

Details of alternative options considered and rejected:

Do Nothing

This would result in additional PCNs having to be issued before robust action could be taken.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

 

Reports or parts of reports considered

None.

 

I certify that this is a true record of the executive decision to reduce the required number of outstanding penalty charge notices (PCNs) to result in a vehicle being impounded from 4 to 3 in cases involving unregistered or foreign vehicles

 

Signed by the Decision Maker  

Dated: 4th September, 2024

 

Name: Sam Barstow                                      

Job Title: Assistant Director, Community Safety and Streetscene 

 

 

If you require any assistance in the completion of the decision record, please contact the Governance Team governance@rotherham.gov.uk

 

 

 

Wards affected: (All Wards);

Lead officer: Martin Beard


05/09/2024 - Proposed traffic calming (road humps) on Bradgate Lane, Kimberworth. ref: 1765    Recommendations Approved

To report on the outcome of consultations regarding the implementation of traffic calming (road humps) at Bradgate Lane, Kimberworth.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 05/09/2024

Effective from: 05/09/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

28th August, 2024

Title:

Proposed traffic calming, Bradgate Lane, Kimberworth (Local Neighbourhood Road Safety Scheme – Tranche 1)

 

Decision Maker:

(Including Job Title)

Simon Moss, Assistant Director, Planning, Regeneration and Transport

 

Specific Delegation:

(If any)

Strategic Director of Regeneration and Environment Sub-Scheme of Delegation - To promote, consider objections to and implement Traffic Regulation Orders under the Road Traffic Regulation Act 1984.

Brief Description of Decision:

1.1        That the objections are not supported.

 

1.2        That the proposals shown on drawing numbered 126/17/TT540 attached as Appendix 1 are implemented.

 

1.3        Residents are informed of the decision.

 

Reasons for the Decision:

The report considers the outcome of consultations regarding the implementation of traffic calming (road humps) on Bradgate lane, Kimberworth,

 

The proposal has been developed as part of the Local Neighbourhoods Road Safety (LNRS) project, based on submissions for road safety and traffic management improvements in the Rotherham West Ward. This followed receipt of requests from Ward Members, and Bradgate Lane residents.

 

A majority of the responses received supported the proposal.

 

Details of alternative options considered and rejected:

Do nothing –

 

Doing nothing was not recommended as it would not align with the submission made by local ward members to the Local Neighbourhood and Road Safety Scheme fund.

 

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

Proposed traffic calming, Bradgate Lane, Kimberworth (Local Neighbourhood Road Safety Scheme – Tranche 1)

 

 

I certify that this is a true record of the executive decision to consider the outcome of consultations regarding the implementation of traffic calming (road humps) on Bradgate lane, Kimberworth,

 

 

Signed by the Decision Maker          

 

 

 

Dated: 28th August, 2024

 

Name: Andrew Bramidge                               

Job Title: Strategic Director, Regeneration & Environment

 

Wards affected: Rotherham West;

Lead officer: Simon Quarta


05/09/2024 - Tender Report - Progression of Packman Road retaining wall rebuilding ref: 1764    Recommendations Approved

Approval of procurement of one call-off from YORCivil3 framework encompassing design and build of Packman Road, awarded to CR Reynolds to the estimated works value or £500,000.

 

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 05/09/2024

Effective from: 05/09/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29th August 2024

Title:

23-257 (Works) Packman Road Wall Collapse Repairs (Design and Build)

 

Decision Maker:

(Including Job Title)

Andrew Bramidge

Strategic Director for Regeneration & Environment

Specific Delegation:

(If any)

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

 

Section 4C6: 3 (f)

The Strategic Director of Regeneration and Environment is authorised1 to discharge executive functions for Planning, Regeneration and Transport (f) Transport Strategy

 

And;

 

Contract Procedure Rule 42:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation.

 

Brief Description of Decision:

This is a 2 stage design and build procurement. Stage 1 was approved by Andrew Bramidge on 17 June 2024 as part of the original business case that included the Centenary Way works. This supplementary report seeks approval to progress to stage 2 (works) for Packman Road..

 

Reasons for the Decision:

To ensure that the structure of Packman Road can be repaired.

 

Details of alternative options considered and rejected:

Various design options for the structural solution of Packman Road have been considered and costed through the design stages.  The recommendation is that a do minimum repair will not provide a suitable repair and significant residual risk will be present.  Therefore, the option of a comprehensive repair is the viable and recommended option.  Do nothing is not an option given the proximity of properties, important classified road and public interest. 

 

Alternative routes to market were considered as part of the Procurement Business Case submission.   The other options were discounted due to the expected time-consuming nature of the evaluation process, the potential delays in awarding the contract, their suitability in terms of cost-effectiveness and availability of expertise.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

Not applicable.

Dispensations Granted:

(If any)

Not applicable.

 

Reports or parts of reports considered

Procurement Business Case - 22-250 Centenary Way Viaduct, Central Reservation Slabs Strengthening and Repairs & 23-257 (Works) Packman Road Wall Collapse Repairs (Design and Build)

 

23-257 (Works) Packman Road Wall Collapse Repairs (Design and Build)

 

 

I certify that this is a true record of the executive decision for approval of Packman Road Packman Road Wall Collapse Repairs

 

Signed by the Decision Maker          

Dated: 29th August, 2024

 

Name: Andrew Bramidge                    

Job Title: Strategic Director, Regeneration & Environment

 

 

Wards affected: Hoober;

Lead officer: Matthew Reynolds


05/09/2024 - Feasibility Fund Allocation: Strategic Sites ref: 1762    Recommendations Approved

Allocation of funds to undertake feasibility work into the development of key strategic sites in the town centre.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 05/09/2024

Effective from: 05/09/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29th August 2024

Title:

Feasibility Fund Allocation: Strategic Sites

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director Regeneration & Environment

Specific Delegation:

(If any)

In June 2023 Cabinet delegated the decision to allocate and spend the £3m Feasibility Fund to the Strategic Director for Regeneration & Environment in consultation with the Leader of the Council and Assistant Director Financial Services.

Printed minutes Monday 19-Jun-2023 10.00 Cabinet.pdf (rotherham.gov.uk)

Minute 8/23

Brief Description of Decision:

The South Yorkshire Mayoral Combined Authority (SYMCA) have allocated £3m revenue to Rotherham Metropolitan Borough Council as a ‘Feasibility Fund’. A grant agreement has been signed to accept the funding and the decision is to allocate £600,000 of the Feasibility Fund to support the redevelopment of Strategic Sites in the town centre.

 

 

 

Reasons for the Decision:

Allocation of £600,000 to accelerate the first stages of planning and feasibility for a programme of interventions which seeks to secure a future for these sites and meet the Council’s long-standing aims for regeneration of the town centre as a vibrant and successful place. 

Details of alternative options considered and rejected:

The Feasibility Fund is specifically allocated for the progression of Rotherham’s PBIS and the projects and ambitions described above are part of this strategy. The feasibility Fund is therefore considered the best source for this proposal.

 

Alternatively, this work could not be taken forward at this time.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

Feasibility Fund Allocation: Strategic Sites

 

I certify that this is a true record of the executive decision to approve the decision to allocate £600,000 of the Feasibility Fund to support the redevelopment of Strategic Sites in the town centre.

 

 

Signed by the Decision Maker          

Dated: 29th August, 2024

 

Name: Andrew Bramidge                    

Job Title: Strategic Director, Regeneration & Environment

 

 

Wards affected: Boston Castle;

Lead officer: Lorna Vertigan


05/09/2024 - Feasibility Fund Allocation: Rotherham Markets Future Vision and Operations ref: 1761    Recommendations Approved

Allocation of funds to undertake engagement, analysis and develop recommendations for the strategic vision and ongoing operation of the new Rotherham Markets.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 05/09/2024

Effective from: 05/09/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29th August, 2024

Title:

Feasibility Fund Allocation: Rotherham Markets Future Vision and Operations

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director Regeneration & Environment

Specific Delegation:

(If any)

In June 2023 Cabinet delegated the decision to allocate and spend the £3m Feasibility Fund to the Strategic Director for Regeneration & Environment in consultation with the Leader of the Council and Assistant Director Financial Services.

Printed minutes Monday 19-Jun-2023 10.00 Cabinet.pdf (rotherham.gov.uk)

Minute 8/23

Brief Description of Decision:

The South Yorkshire Mayoral Combined Authority (SYMCA) have allocated £3m revenue to Rotherham Metropolitan Borough Council as a ‘Feasibility Fund’. A grant agreement has been signed to accept the funding and the decision is to allocate £38,000 of this fund.

 

The allocation will be used to appoint a team of consultants to develop an appropriate and ambitious concept for the new market and food hall.

 

In line with the approved delegation the following have been consulted.

 

Leader of the Council – 16th July 2024

 

Assistant Director Financial Services – 27th August 2024

 

Cabinet Member for Jobs & Local Economy – 4th August 2024

Reasons for the Decision:

Allocation of £38,000 to undertake engagement, analysis and develop recommendations for the strategic vision and ongoing operation of the new Rotherham Markets.

Details of alternative options considered and rejected:

Funding could be sought from alternative sources through capitalisation or Council revenue.

 

Alternatively, this work could not be taken forward.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

Feasibility Fund Allocation: Markets Future Vision and Operations

 

I certify that this is a true record of the executive decision to approve The South Yorkshire Mayoral Combined Authority (SYMCA) allocated £3m revenue to Rotherham Metropolitan Borough Council as a ‘Feasibility Fund’

 

Signed by the Decision Maker          

Dated: 29th August, 2024

 

Name: Andrew Bramidge

Job Title: Strategic Director, Regeneration & Environment

Wards affected: Boston Castle;

Lead officer: Lorna Vertigan


29/08/2024 - Rother Valley Country Park Full Business Case and Tender Evaluation Report ref: 1763    Recommendations Approved

As set out in the May 2022 Cabinet report

 

‘That Cabinet agree to the implementation of all projects within the Town Deal and Levelling Up Fund programmes as summarised in Appendix 1, to be detailed in forthcoming project specific Full Business Cases’

 

‘That Cabinet note the implementation of projects will be subject to the Council’s assurance framework and with Full Business Cases approved by the Strategic Director of Regeneration & Environment in consultation with the Council’s S151 Officer and Cabinet Member for Jobs and the Local Economy’

 

A recommendation is made that the Full Business Case detailing final project costs, timeframe and outcomes is approved thus allowing contract award and implementation of the project.

 

And to award to Kier Construction Ltd of the second stage of a two-stage design and build contract for the delivery of works in relation to Rother Valley Country Park, following outcome of detailed design and costing exercise undertaken. As detailed in exempt Appendix 2 – Tender Evaluation Report.

 

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 05/09/2024

Effective from: 29/08/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29th August 2024

Title:

Rother Valley Country Park Full Business Case and Tender Evaluation Report

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration & Transport

Regeneration & Environment

Specific Delegation:

(If any)

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

 

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation

Brief Description of Decision:

A recommendation is made that the Full Business Case detailing final project costs, timeframe and outcomes is approved thus allowing contract award and implementation of the project.

 

And to award to Kier Construction Ltd of the second stage of a two-stage design and build contract for the delivery of works in relation to Rother Valley Country Park, following outcome of detailed design and costing exercise undertaken. As detailed in exempt Appendix 2 – Tender Evaluation Report

Reasons for the Decision:

As set out in the May 2022 Cabinet report

 

‘That Cabinet agree to the implementation of all projects within the Town Deal and Levelling Up Fund programmes as summarised in Appendix 1, to be detailed in forthcoming project specific Full Business Cases’

 

‘That Cabinet note the implementation of projects will be subject to the Council’s assurance framework and with Full Business Cases approved by the Strategic Director of Regeneration & Environment in consultation with the Council’s S151 Officer and Cabinet Member for Jobs and the Local Economy’.

 

Details of alternative options considered and rejected:

The rationale in going direct award was to enter into a Professional Service Agreement with a Contractor to complete the Stage 4 design with a view to speeding up the delivery time and obtaining cost certainty.  This was deemed essential given the timescales that we had to achieve and limitations on budget.

 

Other options considered include.

 

Above Threshold Open Procedure - Maximise access to the supply market however this would potentially yield a significant volume of bids that would disproportionally extend the timeframe, making it potentially difficult to meet the timescales required for this project.

 

Further competition under the CCS Framework RM6088 (Construction Works & Associated Services) - Lot 2.1 Construction Works & Associated Services (£3m - £10m) - The sub-regional arrangements and value in this framework would suit RMBC’s requirements however there are no local suppliers on this framework at all and many major contractors would not be interested in this low value construction project.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

n/a

Dispensations Granted:

(If any)

 

n/a

Reports or parts of reports considered

Leisure Economy – Levelling Up Application

Cabinet report 16th May 2022 – Town Deal and Levelling Up Fund

 

Rother Valley Country Park Full Business Case

Rother Valley Country Park Tender Evaluation Report

 

 

I certify that this is a true record of the executive decision to ….

Signed by the Decision Maker  

Dated: 29th August, 2024

 

Name: Andrew Bramidge

Job Title: Strategic Director, Regeneration & Environment

Wards affected: Wales;

Lead officer: Rory Battye


20/08/2024 - Ukraine Independence Day 2024 - Raising the Ukraine Flag (Riverside House) ref: 1759    Recommendations Approved

To raise the Ukraine Flag at Riverside House on Thursday 29th August to coincide with the Ukraine Drop In Session to be held at Riverside House (raise at 4pm and lower at 8pm).  

Decision Maker: Chief Executive

Decision published: 30/08/2024

Effective from: 20/08/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

20 August 2024

 

Title:

Raising the Ukraine Flag (Riverside House) – Ukraine Independence Day 2024

 

Decision Maker:

(Including Job Title)

Sharon Kemp - Chief Executive, in consultation with the Leader of the Council.

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Delegation to the Chief Executive, in consultation with the Leader of the Council, as determined by the RMBC Constitution - Flag Protocol and Lighting Up of Buildings Policy.

Decision:

To raise the Ukraine Flag at Riverside House on Thursday 29th August to coincide with the Ukraine Drop In Session to be held at Riverside House (raise at 4pm and lower at 8pm).  

Reasons for the Decision:

To show the Council’s solidarity with a nation under invasion. 

Details of alternative options considered and rejected:

None

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

The RMBC Constitution - Flag Protocol and Lighting Up of Buildings Policy.

 

The report of Sharon Kemp, Chief Executive

 

I certify that this is a true record of the decision in relation to the raising of the Ukraine Flag at Riverside House on Thursday 29th August between 4 – 8pm to coincide with the Ukraine Drop In Session to show the Council’s support for Ukraine on their Independence Day.

 

Signed by the Decision Maker  

Dated:          20 August 2024

 

Name:          Sharon Kemp                             

Job Title:    Chief Executive

 

 

 

Wards affected: (All Wards);


29/08/2024 - Section 19 Report for Storm Babet ref: 1760    Recommendations Approved

To approve the publication of the Section 19 in accordance with the Flood and Water Management Act 2010.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 30/08/2024

Effective from: 29/08/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

29th August, 2024

Title:

Publication of the Flood and Water Management Act 2010, (FWMA) Section 19 report relating to Storm Babet, October 2023

Decision Maker:

(Including Job Title)

 Sam Barstow – Assistant Director Community Safety and Streetscene

Specific Delegation:

(If any)

 

Under the Sub Scheme of Delegation for Regeneration and Environment the Assistant Director is delegated responsibility to discharge Enforcement Functions or Specific Acts of Parliament including the – Flood and Water Management Act 2010.

 

Brief Description of Decision:

To publish the report and issue first to identified Risk Management Authorities and then to the residents of properties flooded during the identified flood event.

Reasons for the Decision:

 

This is a statutory report under FWMA 2010 that must be made publicly available.

Details of alternative options considered and rejected:

No alternative options are applicable.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

FWMA 2010 Section 19 Report – Storm Babet, October 2023

 

I certify that this is a true record of the executive decision to publish the report and issue first to identified Risk Management Authorities and then to the residents of properties flooded during the identified flood event

 

 

Signed by the Decision Maker  

Dated:29/08/2024

 

Name: Sam Barstow                            

Job Title: Assistant Director Community Safety and Streetscene

 

Wards affected: (All Wards);

Lead officer: Richard Jackson


20/08/2024 - Award of Construction Contract for 10 New Homes in West Melton ref: 1758    Recommendations Approved

Award of Construction Contract for 10 New Homes on Princess Street and Albert Road, West Melton, which form part of the Housing Delivery Programme, most recently approved in Cabinet January 2024. Planning permission reference: RB2024/0039, RB2024/0036.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 29/08/2024

Effective from: 20/08/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

20/08/2024

 

Title:

Award of construction contract to R.H. Fullwood to build ten new Council homes across two sites (Albert Road and Princess Street) in West Melton.

 

Decision Maker:

(Including Job Title)

James Clark

Assistant Director of Housing

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

These sites have been approved as part of the Housing Delivery Programme which has been presented to Cabinet on a six-monthly basis through which a delegation has been granted to the Assistant Director of Housing.

 

The latest version of the Delivery Programme was approved by Cabinet on 29 July 2024.

 

Princess Street was first included in the Delivery Programme to Cabinet on 22nd March 2021.

 

Albert Road was first included in the Delivery Programme to Cabinet on 23rd January 2023.

 

Decision:

To award a construction contract to R.H. Fullwood to build ten new homes across the Albert Road and Princess Street sites in West Melton. Both sites form part of the Housing Delivery Programme, most recently approved at Cabinet 29 July 2024. Planning permission references: RB2024/0036 Albert Road and RB2024/0039 Princess Street.

Reasons for the Decision:

This scheme forms part of a broader package of sites being brought to market. Significant work has taken place to review each in detail, and carefully consider, the correct strategy for the scheme. Various iterations of the planned route to market and packaging of sites to attract the right bidders and provide value for money have been discussed over the last 12 months.

 

An outcome of this process determined that a single stage design and build competition utilising Construction Line was the most suitable option for delivery of this scheme.  Following a competitive tender process, it was recommended to award a construction contract to R.H. Fullwood who were the highest scorers.

Details of alternative options considered and rejected:

A broad range of procurement routes and methods, including alternative frameworks and direct awards were extensively considered as part of determining the procurement strategy.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

N/A

 

Reports or parts of reports considered

The report of the Strategic Director Adult Care, Housing and Public Health:

Housing Delivery Programme Report – 2024/25 Update

 

Full Business Case (FBC) – West Melton Housing Development (confidential)

 

 

I certify that this is a true record of the executive decision to ….

 

To award a construction contract to R.H. Fullwood to build ten new Council homes across two sites in West Melton:

·       Princess Street – six new homes

·       Albert Road – four new homes

 

Signed by the Decision Maker  

 

 

Dated:          20/08/2024

 

Name:          James Clark                      

Job Title:    Assistant Director of Housing

 

 

If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk

 

Wards affected: Kilnhurst & Swinton East;

Lead officer: Lindsey Castle


21/08/2024 - 24-017 Footway Micro Asphalt - Procurement exercise to access Yorkshire Alliance Framework of Contractors ref: 1754    Recommendations Approved

To approve the Procurement Business case to allow Highway Service to engage with contractors to deliver works included in the latest £1.2million Council Capital Investment for footway repairs.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 23/08/2024

Effective from: 21/08/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

21.08.2024

Title:

24-017 Footway Micro Asphalt – Procurement exercise to access Yorkshire Alliance Framework of Contractors

Decision Maker:

(Including Job Title)

Sam Barstow - Assistant Director, Community Safety and Street Scene

Specific Delegation:

(If any)

Authorisation to spend within approved budgets subject to the policies, Financial and Procurement Procedure Rules of the Council

 

Brief Description of Decision:

To approve the Procurement Business case to allow Highway Service to engage with contractors to deliver works included in the latest £1.2million Council Capital Investment for footway repairs.

Reasons for the Decision:

The additional funding will assist in repairing additional sections of footway, extending the life of the surface and providing a new surface and texture.

 

 

Details of alternative options considered and rejected:

Additional Council Capital funding has allowed Highway Service to increase the proposed Micro Asphalt programme. There is no capacity within the inhouse Highways Delivery Team to carry out this additional work

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision to approve the Procurement Business case to allow Highway Service to engage with contractors to deliver works included in the latest £1.2million Council Capital Investment for footway repairs

 

Signed by the Decision Maker  

Dated: 21st August, 2024

 

Name: Sam Barstow                            

Job Title: Assistant Director, Community Safety & Street Scene

 

 

Wards affected: (All Wards);

Lead officer: Andy Saxton


05/08/2024 - Consultation Update associated with the proposed 20mph speed limit and road humps at Harley. ref: 1755    Recommendations Approved

Recommendation that Assistant Director of Regeneration & Environment approves the proposals shown on Drawing Number 122/21643/HT/02 and gives authority that: 1. The objections are not supported, 2. The proposals shown are to be implemented; and 3. The objectors are informed of the decision.

 

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 23/08/2024

Effective from: 05/08/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

5th August 2024

Title:

Delegated Officer Decision Report:

Consultation Update associated with the proposed 20mph speed limit and road humps at Harley.

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director – Regeneration & Environment

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

The scheme was reported to Cabinet Members on 19th December 2022, (Item 90) and delegated approval was given to the Strategic Director to enter Local Neighbourhood & Road Safety Schemes into the Capital Programme, Transportation Capital Investment Programme, which was approved on 11th May 2023.

 

The sub-scheme of delegation authorises the Assistant Director to promote, consider objections to and implement Traffic Regulation Orders under the Road Traffic Regulation Act 1984 and the Highways (Road Humps) Regulations 1999.

Decision:

Approval of the proposal to introduce a 20mph Speed Limit on various roads and road humps at Harley.

 

Reasons for the Decision:

To enable the implementation of a 20mph speed limit with some traffic calming measures at Harley. To assist in the reduction of the incidence or likelihood of injury & non injury road traffic collisions taking place. The measures will also reduce traffic speeds to a level commensurate with the proposed lower 20mph speed limit.

Details of alternative options considered and rejected:

A 20mph speed limit without any additional traffic calming was originally considered but traffic surveys identified that speeds would be too high along sections of Harley Road to accord with the guidance from the Department for Transport regarding setting local speed limits. Other roads proposed to be 20mph already have speeds commensurate with the proposed new speed limit.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

 

Reports or parts of reports considered

Delegated Officer Decision Report – Consultation Update, Proposed Implementation of 20mph Speed Limit on various roads and road humps at Harley.

 

I certify that this is a true record of the executive decision to approve the proposal to implement a 20mph Speed Limit on various roads and road humps at Harley.

 

Signed by the Decision Maker  

Dated: 5th August, 2024

 

Name: Simon Moss                              

Job Title: Assistant Director Regeneration & Environment    

 

 

If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk

 

 

 

Wards affected: Hoober;

Lead officer: Richard Mainprize


19/08/2024 - Rotherham Regionally Important Geological Sites Series Update ref: 1756    Recommendations Approved

Addition of three new sites to the existing Regionally Important Geological Sites series.

 

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 23/08/2024

Effective from: 19/08/2024

Decision:

 

RECORD OF OFFICER EXECUTIVE DECISION

  

Date of Decision:

 

19th August, 2024

Decision Maker:

(Including Job Title)

 

Simon Moss, Assistant Director, Planning, Regeneration & Transport

Specific Delegation:

(If any)

 

Assistant Director – Planning Regeneration and Transport, Head of Planning and Building Control,

Planning Policy Manager

 

Designate, de-designate and amend the boundaries of Local Wildlife Sites and Local Sites for geodiversity interest (including Regionally Important Geological Sites) following recommendations from the relevant Local Sites panels.

Brief Description of Decision:

 

 

Addition of three new Regionally Important Geological Sites (RIGS) to the existing RIGS Series:

·       R6 Temple Hill Plantation Quarry

·       R107 Tinsley Marshalling Yard

·       R132 Brook House West Quarry

 

Reasons for the Decision:

 

 

Approval and integration into non-statutory planning designation would contribute towards the robustness of the Local Plan.

Details of alternative options considered and rejected:

 

Not designating the new RIGS boundaries would mean the Local Site System is not kept up to date. The RIGS have been identified and agreed by the expert Local Geological Sites Panel as meriting inclusion.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

 

None.

Reports or parts of reports considered

Rotherham Regionally Important Geological Sites Series Update

 

 

I certify that this is a true record of the executive decision in relation to Rotherham Regionally Important Geological Sites Series Update.

.

 

Signed by the Decision Maker                                  

Dated: 19th August, 2024

Name: Simon Moss

Job Title: Assistant Director, Planning Regeneration & Transport

 

Wards affected: Hoober; Rother Vale; Wales;

Lead officer: Rachel Lindsay


13/08/2024 - Biomass Fuel Supply Contract ref: 1757    Recommendations Approved

It is recommended that the Council recommission the Biomass Supply Contract for a period of 3 years, with a possible 2-year extension.

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 23/08/2024

Effective from: 13/08/2024

Decision:

 

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

13/08/2024

Title:

Biomass Fuel Supply Contract

Decision Maker:

(Including Job Title)

Kevin Fisher – Assistant Director Property and Facilities Services

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

The Assistant Director of Property and Facilities Services has delegated authority as part of their Executive functions under General Delegation within the Councils Constitution – Procurement (c): To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules, which further includes that where a contract is deemed to be day to day provision of services that was in the contemplation of the Council when the revenue budget was approved

Decision:

Rotherham MBC to enter into a direct award 5-year (60 month) contract with AMP Biomass Ltd for the supply of Biomass via the YPO (0010800) supply of Renewable Biomass Framework.

Reasons for the Decision:

This decision will ensure the continued supply of biomass, and therefore heat, to the affected Council sites, including three residential district heating schemes. The procurement option selected is a compliant route to market in line with the Public Contract Regulation 2015.

Details of alternative options considered and rejected:

Other procurement options through several Public Buying Organisations (PBOs) were explored including CCS, ESPO or THE, but no other suitable frameworks were identified.

Decommissioning the contract was not considered due to the importance of maintaining heat to the affected Council buildings and homes.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

It is confirmed that there are no known conflicts of interest (personal or financial) with any of the individuals involved in the development of this tender and any potential tenderers in this field who may submit a bid. 

Dispensations Granted:

(If any)

Not Applicable.

 

Reports or parts of reports considered

22-253 Procurement Business Case and Tender Evaluation Report (Exempt from publication).

 

 

I certify that this is a true record of the executive decision to ….

 

Rotherham MBC to enter into a direct award 5-year (60 month) contract with AMP Biomass Ltd for the supply of Biomass via the YPO (0010800) supply of Renewable Biomass Framework.

 

Signed by the Decision Maker  

 

 

A signature on a white background Description automatically generated

 

Dated: 13/08/2024 

 

Name: Kevin Fisher                             

Job Title: Assistant Director, Property and Facilities Services

 

 

If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk

 

 

 

Wards affected: (All Wards);

Lead officer: Steven Cope