Officer Decisions

Date of Decision:

6^th December 2025

Title:

Re-commission Young Carers (up to 19 years) Support Service’

Decision Maker:

(Including Job Title)

Strategic Director of Children & Young People Services

Nicola Curley

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Sub-scheme of delegation, Strategic Director of Children and Young People Services is authorised in accordance with the Officer Delegation Scheme to carry out functions on behalf of Council and the Executive. 

Decision:

To award the contract for the Young Carers (up to 19 years) Support Service reference 24-003 to Family Action from 1^st April 2025 until 31^st March 2028 with the option to extend the contract for a further 24 months (in total)

Details of the contract will be made available on the Council’s contracts register and Contracts Finder.

Reasons for the Decision:

The result of a competitive procurement Procedure as agreed in CYPS DLT via the DLT Briefing Report Dated 17^th July 2024 – Young Carers Update

The procurement was undertaken as an Open Tender Exercise which was conducted in line with the Public Contracts Regulations 2015 (as amended) and the Council’s Financial Procurement Procedure Rules.  The successful supplier after evaluation was Family Action.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Date of Decision:

6^th December 2024

Title:

UK Shared Prosperity Fund (UKSPF) years 2 and 3 – project reallocations

Decision Maker:

Jo Brown, Assistant Chief Executive

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Minute (43) of the Cabinet decision on UKSPF of 7^th August 2023 delegates authority to the Assistant Chief Executive, in consultation with the Leader of the Council, to determine revised and final allocations for the UKSPF. This is to include provision for other eligible actions within the use of the fund should it not be possible to achieve full spend of the grant through the allocations set out in the Cabinet report.

Decision:

Resolve to:

Agree the following change to UKSPF project allocations:

1.     Reallocate £43,032 from the Low Carbon project to the Productivity project, enabling more effective use of funding to meet identified demand for business grants.

Reasons for the Decision:

The reallocations are consistent with the approach and objectives set out in the 7th August Cabinet report.

The Low Carbon project continues to have difficulties in committing grants, whereas the Productivity project has a strong pipeline of applications that can complete quickly.

Details of alternative options considered and rejected:

Alternatives have not been provided. These changes will help to ensure that UKSPF funding is maximised and projects are delivered within the required timescales.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

UK Shared Prosperity Fund - years two and three, report to Cabinet, August 7^th 2023

Date of Decision:

28/11/2024

Title:

PCSA Award for an estimated 16 homes on two sites in East Dene.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health.

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

The decision is in-line with the Cabinet delegation most recently set out within the following 2 reports:

1.  Housing Delivery Programme Report – 2024/25, 29 July 2024:

Recommendation 1:

That Cabinet approves the newly identified Council-owned site listed in Appendix 1 being brought forward to deliver new Council homes.

2. Housing Delivery Programme Cabinet Report – Far Lane, approved by Cabinet 29 July 2024:

Recommendation 1:

that Cabinet approves development of the Far Lane site, to build up to an estimated 14 new Council homes.

Decision:

To direct award to R H Fulwoods under a Pre-Contract Services Agreement (PCSA) in relation to the development of the Far Lane and The Lanes sites in East Dene, which form part of the Housing Delivery Programme.

Reasons for the Decision:

This scheme forms part of a broader package of sites being brought to market.

An outcome of this process is to recommend direct award of a Pre-Contract Services Agreement through the Efficiency North (EN: Procure) New Build framework. Utilising Efficiency North’s Framework Capability Criteria, R H Fullwoods are the highest ranked contractor with capacity to undertake the proposed works in our geographical area.

Details of alternative options considered and rejected:

A broad range of procurement routes and methods, including alternative frameworks and competitive tenders were extensively considered as part of determining the procurement strategy.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Cabinet Report: Housing Delivery Programme Report 2024-25 Update and

Cabinet Report: Housing Delivery Programme: Far Lane Development

Printed minutes Monday 29-Jul-2024 10.00 Cabinet.pdf

The Strategic Director Approving Submission of the Report:

Ian Spicer, Strategic Director of Adult Care, Housing and Public Health

Date of Decision:

26 November 2024.

Title:

Officer Decision to appoint a successful supplier to a single provider framework for the 24-045 Supply and Distribution of Baby Packs within Rotherham. To order the first 2800 baby packs using this framework.

Decision Maker:

(Including Job Title)

Ben Anderson, Director of Public Health

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

To appoint to the single provider framework for the Supply and Distribution of Baby Packs within Rotherham the successful supplier, Field Management Ireland (FMI) Ltd. has to order the first 2800 baby packs at a cost of £359,520.00 using this framework.

There is no limit to the number of call off contracts (orders) that can be placed using the framework for the duration of the term (2 years). It should also be noted that the call off contract can continue beyond the expiry of the framework, which will enable any remaining stock to be delivered for an additional period of 3 months up to 31st March 2027. At this point all remaining stock on the supplier’s premises will be returned to RMBC. 

Reasons for the Decision:

The result of a competitive procurement procedure as agreed in the Cabinet paper of 12 February 2024.

The procurement for a single provider framework was undertaken using the Social and Other Specific Services procedure in accordance with the Public Contracts Regulations 2015 (as amended) and is compliant with the Council’s Financial Procurement Procedure Rules. 

The successful supplier is Field Management Ireland (FMI) Ltd.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Tender Evaluation Report (including Social Value) 24-045 Supply and Distribution of Rotherham Baby Packs

Date of Decision:

18^th November 2024

Title:

23-209 Stock Condition Surveys

Decision Maker:

(Including Job Title)

James Clark, Assistant Director of Housing

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Financial and Procurement Procedure Rule, Section 58.4 Delegation Arrangements.

Decision:

That the Assistant Director of Housing authorises, in line with Contract Standing Orders, Section 34, delegation arrangements, the appointment of MLCS3 following a competitive tendering exercise to deliver circa 19,879 stock condition surveys at a cost of £1,366,695.00 Ex Vat, over 36 months, following the tender dated 9^th September 2024.

Reasons for the Decision:

Housing Services has in place a Housing Management system (NEC), it contains a stock condition database that helps inform the 30-year business plan, aids the development of the capital investment programme, and is used for reporting performance.

The data held within the system is based on 100% stock condition surveys that were undertaken between 2004 to 2010 and has been updated with different surveys and completed works information since this date.  However, only limited full house stock condition surveys have been undertaken.

Consequently, the decision was made and supported to undertake a programme of Stock Condition surveys to 100% of the stock over the next three years, and the approval of this contract will be the means to enable this to be delivered.

Details of alternative options considered and rejected:

There is a small in-house surveying team, and consideration was given to them undertaking these surveys.  However once reviewed it was estimated that it would take the current surveying team 15 years to undertake this programme of surveys, along with their other duties.  Therefore, this option was rejected.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Procurement Business Case:

23 – 209 Stock Condition Surveys

Jonathan Teasdale – Procurement Category Manager

Kerry Brentnall – Housing Investment Manager

Tender Evaluation Report:

23 – 209 Stock Condition Surveys

Jonathan Teasdale – Procurement Category Manager

Kerry Brentnall – Housing Investment Manager