Officer Decisions

Date of Decision:

28^th April 2025

Title:

Sunny Lane and Grace Rose Avenue, Waverley. Provision of no waiting at any time restrictions

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration and Transport 

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

To promote, consider objections to and implement Traffic Regulation Orders under the Traffic Regulation Act 1984.

Sub Scheme of Delegation - Strategic Director of Regeneration and Environment.pdf, Page 21.

Decision:

The key recommendation of the report is to continue with the making of the orders for the proposal.

Reasons for the Decision:

Failure to secure the traffic regulation order may result in vehicles parking on, or near to the junction of Sunny Lane and Grace Rose Avenue which may affect the free and safe flow of traffic or contribute to collisions at the junction due to restricted visibility. The proposed change to the traffic regulation order addresses this.

Details of alternative options considered and rejected:

One option considered, was having no lengths of waiting restrictions at all along the lengths of road under investigation. However, after further investigation, this option was not considered appropriate

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Sunny Lane and Grace Rose Avenue, Waverley. Provision of no waiting at any time restrictions

Appendix A Proposed No Waiting at any Time restriction on Sunny Lane and Grace Rose Avenue, Waverley                        

Appendix B Equalities Assessment

Appendix C Carbon Impact Assessment

Date of Decision:

30^th April 2025

Title:

Update of the Home to School Transport Policy (includes, Learners aged 16-19 years in further education and training and continuing learners with a learning difficulty and/or disability (LLDD) aged 19 years and over) Academic year 2025/2026.

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director, Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Sub Scheme of Delegation Strategic Director of Regeneration of Environment:

Page 33: ‘Execute the Council’s Home to School Policy and where appropriate grant or refuse supported transport provision. Flex the in-house home to school transport fleet and service function, and externally contracted resource, ensuring service demands are met’

Link: Sub Scheme of Delegation - Strategic Director of Regeneration and Environment.pdf

Decision:

The decision required is for the policy to be updated, approved and published prior to 31^st May 2025 to ensure full compliance of our statutory duties.

Reasons for the Decision:

The decision is required to ensure that the Local Authority have a fully compliant Home to School Transport Policy as there is requirement for this to be revised and published each year.

Decisions made in accordance with Policy have a considerable impact on Council’s resources each financial year. As our duties to provide assisted transport for all eligible children and young people who are Rotherham residents, are statutory, there is requirement to ensure that policy is non ambiguous and is strictly adhered to with decisions.

Details of alternative options considered and rejected:

There is a statutory requirement for Local Authorities to annual review and publish a revised Transport Policy statement for learners aged 16-19 years in further education and training and continuing learners with a learning difficulty and or disability (LLDD) aged 19 years and over by 31^st May each year. This policy statement is contained within the Home to school Transport Policy.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Amendments made to policy to ensure that all links are still active and appropriate. Additional content included as new  section 1.5.1 to clarify the definition of  ‘Compulsory School Age.’

The report of the Home to school transport policy reviewed by Elise Saxton, Transport Business & Projects Manager.

Date of Decision:

23^rd April 2025

Title:

UK Shared Prosperity Fund (UKSPF) programme 2024/25 - changes to funding allocations

Decision Maker:

Jo Brown, Assistant Chief Executive

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Minute (43) of the Cabinet decision on UKSPF of 7^th August 2023 delegates authority to the Assistant Chief Executive, in consultation with the Leader of the Council, to determine revised and final allocations for the UKSPF. This is to include provision for other eligible actions within the use of the fund should it not be possible to achieve full spend of the grant through the allocations set out in the Cabinet report.

Decision:

Resolve to:

Agree the following change to UKSPF project allocations:

·        Allocate an additional £31,561 to the Rotherham Social Value project, comprising:

o   £23,499 of unallocated funding

o   An £8,062 underspend on the Rotherham Community Support project

Reasons for the Decision:

This will ensure effective delivery of Rotherham’s UKSPF programme and full utilisation of funding.

Details of alternative options considered and rejected:

Alternatives have not been provided. These changes will help to ensure that Rotherham’s UKSPF allocation is maximised.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

UK Shared Prosperity Fund - years two and three, report to Cabinet, August 7^th 2023

Date of Decision:

17^th April, 2025

Title:

Business Waste Fees and Charges 2025-26

Decision Maker:

(Including Job Title)

Sam Barstow, Assistant Director, Community Safety & Street Scene

Specific Delegation:

(If any)

Group delegations and priorities:

Under orders of responsibility – Assistant Director Sam Barstow has the delegated responsibility to authorise/set the contract pricing structure for the Business waste service. This pricing is structure is currently outside of the normal fees and charges process and is commercial sensitive.

3.       In respect of procurement, contract administration and   best value:

In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.

Group delegations and priorities:

Regeneration and Environment Sub Scheme of delegation, section 7-

7.        Other functions

Any function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, relevant to the Assistant Director’s portfolio.

Brief Description of Decision:

The fees and charges for the Business Waste service for 2025-2026.

The decision will be made by Assistant Director Sam Barstow as agreed by cabinet previously for services with a commercial interest.

The decision will be a variable pricing structure dependant on collection receptacle, tonnage, and frequency. With the option for the business waste officer to be flexible with certain parameters to agree individual pricing to attract and retain customers.

This is a key decision which is made outside of the normal fees and charges setting process due to the commercial nature of the service the Council offers.

Reasons for the Decision:

The business waste service had a full review of operations, costs, processes, and procedures. Specifically for determining a new pricing structure, finance colleagues have worked fully with the service to produce the pricing structure, which ensures a full accurate pricing mechanism to ensure best value for the customers and the Council.

As a result, changes to the pricing for the Business waste service was needed to reflect the new service areas now on offer (recycling streams) to potential customers and to cover costs of running the service.

This year with the introduction of glass, cans and plastic recycling the figures were review again along with the route optimisation data. To continue to ensure all costs are covered and the service still remains competitive, and the best value for customers and the Council.

The recommended decision is to follow the pricing guide set out in Appendix 1 (Pricing Model Briefing)

Details of alternative options considered and rejected:

There are no other viable alternatives available.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest declared by any Executive Members.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Business waste cabinet report, September 2024, 5.4 & 5.5

It is proposed that this authority is continued to be granted to the Assistant Director (AD) of Community Safety and Street Scene

Pricing Model Briefing – Appendix 1 (Commercially sensitive information)

Date of Decision:

17th April 2025

Title:

Feasibility Fund Allocation: Dinnington Capital Regeneration Project

Decision Maker:

(Including Job Title)

Andrew Bramidge, Strategic Director Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

In June 2023 Cabinet delegated the decision to allocate and spend the £3m Feasibility Fund to the Strategic Director for Regeneration & Environment in consultation with the Leader of the Council and Assistant Director Financial Services.

Printed minutes Monday 19-Jun-2023 10.00 Cabinet.pdf (rotherham.gov.uk)

Minute 8/23

Decision:

The South Yorkshire Mayoral Combined Authority (SYMCA) have allocated £3m revenue to Rotherham Metropolitan Borough Council as a ‘Feasibility Fund’. A grant agreement has been signed to accept the funding and the decision is to allocate £200,000 of this fund to support the development and delivery of the Dinnington Capital Regeneration project

Reasons for the Decision:

Allocation of £200,000 of the Feasibility Fund to provide a robust budget and contingency, reflecting the project’s extended programme length.

Details of alternative options considered and rejected:

The ‘Do nothing’ option was considered and discounted as not increasing the budget to account for an extended project timescale may offer insufficient contingency, thereby jeopardising deliverability and funding.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Feasibility Fund Allocation: Dinnington Capital Regeneration Project

Date of Decision:

16^th April 2025

Title:

Fitzwilliam Road Public Space Protection Order

Decision Maker:

(Including Job Title)

Sam Barstow, Assistant Director.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

As per Sub Scheme of Delegation - Strategic Director of Regeneration and Environment Page 51:

The discharge of any executive function not otherwise reserved to the full Council, the Cabinet, a committee of the Cabinet, a member of the Cabinet, a joint committee discharging executive functions or another local authority, and any non-executive functions not otherwise reserved to the Licensing Board, or any other person or body discharging non-executive functions in accordance with executive arrangements made by the Council, in respect of the legislation listed below (including and any future modifications, enlargements or amendments). The powers conferred include:

• Service of Statutory Notices

• Issuing of Statutory Documents

Decision:

The current Fitzwilliam Road Public Spaces Protection Order (PSPO) was renewed in June 2022 for a period of three years. This report proposes to undertake consultation to establish stakeholder views in relation to the Public Spaces Protection Orders and to gauge support for future designations. Views will be sought concurrently about the conditions that might be included within such Orders.

Reasons for the Decision:

The order expires in July 2025 and a consultation is required to renew, extend or discharge the order.

Details of alternative options considered and rejected:

No alternative options considered as there is a statutory duty to consult on Public Space Protection Orders.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Consultation on Public Spaces Protection Orders – Fitzwilliam Road

Sam Barstow, Assistant Director

Date of Decision:

29^th April 2025

Title:

UK Shared Prosperity Fund (UKSPF) 2025/26

Decision Maker:

Jo Brown, Assistant Chief Executive

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Minute (136) of the Cabinet decision on UKSPF of 17^th March 2025 delegates authority to the Assistant Chief Executive, in consultation with the Leader of the Council, to approve final allocations for individual UKSPF projects.

Decision:

Resolve to:

Agree the allocation of funding to the following Rotherham projects as part of sub-regional business support programmes:

·        Launchpad - £240,257

·        Low Carbon - £200,000

·        Business Productivity - £536,588

Total £976,845

Reasons for the Decision:

Within the 17^th March report to Cabinet setting out proposals for use of UKSPF in Rotherham in 2025/26, a total of £945,256 was allocated to sub-regional business support, comprising:

·        Launchpad - £245,256

·        Low Carbon - £200,000

·        Business Productivity - £500,000

As part of the more detailed project costings required to finalise project applications, minor changes have been made to the allocations, which is within budget of the overall programme.

Details of alternative options considered and rejected:

Alternatives have not been provided. Other than the minor funding changes, the Rotherham projects are in line with the proposals endorsed by Cabinet. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

UK Shared Prosperity Fund 2025/26, report to Cabinet, 17^th March 2025

Date of Decision:

17 April 2025

Title:

Officer Decision for the Contract Variation of the Single Person Accommodation with Support

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director of Adult Care, Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

To approve the variation to the contract for accommodation and support for single homeless people, delivered by Target Housing Ltd. to provide an additional 28 dispersed units, using the Homeless Prevention Grant.

This Contract Variation will be for a period of 1 year, with the option to extend a further one year.

Reasons for the Decision:

The Authority and the Supplier Target Housing entered a contract for the provision of Servicesdated 1 July 2024 with the Council’s reference number 22-129. (“Original Contract”) for the purposes of delivering the Single Supported Accommodation Service.  The service helps the Council to fulfil its duties towards the Council’s Homelessness Prevention and Rough Sleeper Strategy found here- Homeless Prevention and Rough Sleeper Strategy 2023 – 26.This Contract was awarded following a competitive tender using the Council’s Housing Related Support Flexible Purchasing System.

In order to meet demand, the Authority and the Supplier have agreed to vary the terms of the Original Contract as set out in this agreement to provide an additional 28 units of accommodation and support.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Officer Decision for the Contract Variation of the Single Person Accommodation with Support.

Approved by Ian Spicer, Strategic Director of Adult Care, Housing and Public Health