Officer Decisions
Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.
The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.
The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.
Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-
- Date of the decision.
- Decision maker name and job title.
- Specific delegated power (if any).
- Brief description of the decision.
- Reasons for the decision.
- Details of alternative options considered and rejected.
- Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision.
- Dispensations granted (if any).
- Reports considered.
Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.
11/06/2024 - Determination of Request for Compulsory Redundancy (Non-Executive) ERP0294 ref: 1883 Recommendations Approved
To determine the request for the compulsory redundancy of an employee in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 11/06/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
11 June 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0294 for Compulsory Redundancy of an employee in the Children’s and Young People’s Directorate. |
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Reasons for the Decision:
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Approval was given to request for the compulsory redundancy of an employee in the Children’s and Young People’s Directorate due to closure of provision.
The panel noted the contents of the redundancy report and there being no pension release costs. |
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Details of alternative options considered and rejected: |
Redeployment options had been explored and no suitable alternative post found. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
12/08/2024 - Determination of Request for Compulsory Redundancy (Non-Executive) ERP0300 ref: 1882 Recommendations Approved
To determine the request for the compulsory redundancy of an employee in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 12/08/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision:
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12 August 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0300 for the compulsory redundancy of an employee in the Assistant Chief Executive’s Directorate. |
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Reasons for the Decision:
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The panel noted the outcome of compulsory redundancy in the absence of suitable redeployment opportunities at the end of the individual’s notice period. |
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Details of alternative options considered and rejected: |
Redeployment options had been explored and no suitable alternative post found. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
26/03/2024 - Determination of Request for Compulsory Redundancy (Non-Executive) ERP0317 ref: 1881 Recommendations Approved
To determine the request for the compulsory redunancy of an employee in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 26/03/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision:
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26 March 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0317 for the compulsory redundancy of an employee in the Adult Care, Housing and Public Health Directorate. |
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Reasons for the Decision:
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The panel noted the request for compulsory redundancy in the absence of suitable redeployment opportunities, at the end of the individual’s notice period.
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Details of alternative options considered and rejected: |
Redeployment options had been explored and no suitable alternative post found. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
29/02/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0286 ref: 1880 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 29/02/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
29 February 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0286/91 for the flexible retirement of an employee in the CYPS Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 28.5 to 19 hours.
The panel agreed the flexible retirement as this provided opportunities for handover/transfer of knowledge. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
16/01/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0288 ref: 1879 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 16/01/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
16 January 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0288 for the flexible retirement of an employee in the R&E Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 37 to 22.2 hours.
The panel agreed the flexible retirement as this provided opportunities to retain skills and experience. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
16/01/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0289 ref: 1878 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 16/01/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
16 January 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0289 for the flexible retirement of an employee in the R&E Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 37 to 22.2 hours.
The panel agreed the flexible retirement as this provided opportunity to accommodate the reduction and benefit from associated savings. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
13/02/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0291 ref: 1877 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 13/02/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
13 February 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0291 for the flexible retirement of an employee in the ACH&PH Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 22.5 to 15 hours.
The panel agreed the flexible retirement (subject to date amendment), as this provided opportunity to accommodate the reduction and support a better work life balance. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
26/03/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0292 ref: 1876 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 26/03/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
26 March 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0292 for the flexible retirement of an employee in the Children and Young People Services Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 37 to 18.5 hours.
The panel agreed the flexible retirement as this provided opportunities to retain skills and experience. There is no cost to the Council. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
07/03/2025 - Supply of Natural Gas and Associated Services Contract ref: 1875 Recommendations Approved
The Council recommission the Gas Supply Contract for a period of 4 years, with an option to extend 2 + 2 years through the YPO Framework.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 13/03/2025
Effective from: 07/03/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER NON-EXECUTIVE DECISION
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Date of Decision:
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7th March, 2025 |
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Title: |
24-028 – Gas Supply Contact and Associated Services
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Decision Maker: (Including Job Title) |
Kevin Fisher – Assistant Director Property and Facilities Services
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Details of Specific Committee Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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In respect of procurement, contract administration and best value:
In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.
Where a contract for support and maintenance is renewed within five years of the original contract, authority to award such a contract.
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Decision: |
Rotherham MBC to enter a direct award, 48-month contract with Corona Energy Services via the YPO Framework Agreement for the Supply of Natural Gas and Associated Services (reference 1187).
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Reasons for the Decision: |
This decision will ensure the continued supply of gas and associated Service, to the affected Council sites. The procurement option selected is a compliant route to market in line with the Public Contract Regulation 2015.
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Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:
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It is confirmed that there are no known conflicts of interest (personal or financial) with any of the individuals involved in the development of this tender and any potential tenderers in this field who may submit a bid. |
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Reports or parts of reports considered |
24-028 – Gas Supply Contact and Associated Services Procurement Business Case
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I certify that this is a true record of the decision in relation to….
Rotherham MBC to enter a direct award 48-month contract with Corona Energy Services via the YPO Framework Agreement for the Supply of Natural Gas and Associated Services (reference 1187).
Signed by the Decision Maker
Dated 11/03/2025
Name: Kevin Fisher
Job Title: Assistant Director or Property and Facilities Services
Wards affected: (All Wards);
Lead officer: Steven Cope
14/05/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0293 ref: 1874 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 12/03/2025
Effective from: 14/05/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
14 May 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0293 for the flexible retirement of an employee in the CYPS Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 37 to 22.2 hours.
The panel agreed the flexible retirement for which there would be no cost to the Council and there would be no impact on service need. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
11/06/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0295 ref: 1873 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 12/03/2025
Effective from: 11/06/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision:
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11 June 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
|
Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0295 for the flexible retirement of an employee in the Finance and Customer Services Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 32.25 to 10 hours.
The panel agreed the flexible retirement as this provided opportunities to retain skills and experience. |
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Details of alternative options considered and rejected: |
None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
18/07/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0297 ref: 1871 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 12/03/2025
Effective from: 18/07/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision:
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18 July 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
|
Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0297 for the flexible retirement of an employee in the Child and Young People’s Service Directorate. |
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Reasons for the Decision:
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The Panel considered this request for flexible retirement for the individual to reduce their working hours from 37 to 22.20 hours.
The panel agreed the flexible retirement as this provided opportunities to retain skills and experience. |
|
Details of alternative options considered and rejected: |
None |
|
Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
|
Dispensations Granted: (If any)
|
None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
18/07/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0298 ref: 1870 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 12/03/2025
Effective from: 18/07/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
|
Date of Decision:
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18 July 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
|
Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
|
Brief Description of Decision: |
Approval was given to request ERP0298 for the flexible retirement of an employee in the Child and Young People’s Service Directorate. |
|
Reasons for the Decision:
|
The Panel considered this request for flexible retirement for the individual to reduce their working hours from 30 to 22.50 hours.
The panel agreed the flexible retirement as this provided opportunities to retain skills and experience. |
|
Details of alternative options considered and rejected: |
None |
|
Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
|
Dispensations Granted: (If any)
|
None |
|
Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
12/08/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0299 ref: 1869 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 12/03/2025
Effective from: 12/08/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
|
Date of Decision: |
12 August 2024 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
|
Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
|
Brief Description of Decision: |
Approval was given to request ERP0299 for the flexible retirement of an employee in the Finance and Customer Services Directorate. |
|
Reasons for the Decision:
|
The Panel considered this request for flexible retirement for the individual to reduce their working hours from 22.5 to 22 hours.
The panel agreed the flexible retirement and noted this would generate a small saving for the service with no operational impact. |
|
Details of alternative options considered and rejected: |
None |
|
Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
|
Dispensations Granted: (If any)
|
None |
|
Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
Wards affected: (All Wards);
11/06/2024 - Determination of Requests for Early Release or Flexible Retirement (Non-Executive) ERP0296 ref: 1872 Recommendations Approved
To determine requests for early release or flexible retirement in accordance with powers delegated to the Strategic Director of Finance and Customer Services.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 12/03/2025
Effective from: 11/06/2024
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
|
Date of Decision: |
11 June 2024 |
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Decision Maker: (Including Job Title)
|
Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
|
Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
|
Brief Description of Decision: |
Approval was given to request ERP0296 for the flexible retirement of an employee in the Regeneration and Environmental Services Directorate. |
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Reasons for the Decision:
|
The Panel considered this request for flexible retirement for the individual to reduce their working hours from 37 to 27.75 hours.
The panel agreed the flexible retirement as this provided opportunities to retain skills and experience. There are no costs to the Council. |
|
Details of alternative options considered and rejected: |
None |
|
Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
|
Dispensations Granted: (If any)
|
None |
|
Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 6th March 2025
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
28/02/2025 - Procurement of Treatment and Disposal of Organic Waste Contract ref: 1868 Recommendations Approved
To approve the procurement of a new treatment and disposal contract for the Garden Waste collected at kerbside as part of the subscription service and all Household Waste Recycling Centres.
Rotherham Council offers Garden Waste collections to residents who subscribe to the service. In 2023/24 the Council had over 43,500 subscribers who all had weekly kerbside collections throughout the year. In addition, all four Household Waste Recycling Centres accept garden waste and are available for use by any Rotherham residents. The Council requires treatment of this contract waste in line with the Waste Hierarchy.
Rotherham Council Grounds Maintenance teams also collect this type of waste from parks, and as such will dispose of their waste through this contract.
The current disposal contract expires on 30th April 2025.
The value of this procurement is greater than £400,000, the threshold for consideration of requiring cabinet approval and will affect all wards in the borough. However, as this is a current service and the budget is already in place, it meets the exemption condition below:
iii. expenditure for the day-to-day provision of services that was in the contemplation of the Council when the revenue budget was approved and is in the opinion of the Strategic Director of Finance and Customer Services inevitable.
Decision Maker: Strategic Director of Regeneration and Environment
Decision published: 05/03/2025
Effective from: 28/02/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
28/02/2025
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Title: |
Procurement of Treatment and disposal of Organic Waste contract |
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Decision Maker: (Including Job Title) |
Sam Barstow Assistant Director Community Safety and Street Scene
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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As per the Regeneration and Environment Directorate Sub Scheme of delegation Assistant Directors are authorised to act in relation to matters within their remit:
1. In respect of all financial matters:
· Authorisation to spend within approved budgets subject to the policies, Financial and Procurement Procedure Rules of the Council.
3. In respect of procurement, contract administration and best value:
· In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates.
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Decision: |
As detailed in the Procurement Business Case on the 13 November 2024, the Council sought to identify and appoint a Contractor who would be required to treat and dispose of organic waste that is collected at kerbside and the Household Waste Recycling Centres (HWRC) in Rotherham.
Rotherham Council offers Garden Waste collections to residents who subscribe to the service. In 2023/24 the Council had over 43,500 subscribers who all had weekly kerbside collections throughout the year. In addition, all four Household Waste Recycling Centres accept garden waste and are available for use by any Rotherham residents. The Council requires treatment of this contract waste in line with the Waste Hierarchy.
Rotherham Council Grounds Maintenance teams also collect this type of waste from parks, and as such will dispose of their waste through this contract
After thorough tender exercise, evaluation and examination of the tender evaluation report, my decision is to award the contract to KCM Waste Management.
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Reasons for the Decision: |
KCM Waste Management provided the winning bid after consistently scoring well across quality, pricing and Social Value evaluations.
The winning bid also delivers a significant saving against the original estimate of £847,360 over the 8-year term.
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Details of alternative options considered and rejected: |
Six suppliers submitted bids for this contract and each bidder was subject to a full evaluation and subsequent evaluation panel. Two bidders were eliminated at varying stages throughout the selection process, though their bids still fully evaluated.
KCM Waste Management were the eventual winners from this through process. Details can be found in the attached Tender evaluation report 24-075 Treatment & Disposal of Organic Waste.
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
N/A |
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Dispensations Granted: (If any) |
N/A |
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Reports or parts of reports considered |
Tender Evaluation Report – 24-075 Treatment & Disposal of Organic Waste |
I certify that this is a true record of the executive decision to identify and appoint a Contractor who would be required to treat and dispose of organic waste that is collected at kerbside and the Household Waste Recycling Centres (HWRC) in Rotherham.
Signed by the Decision Maker 
Dated: 28th February, 2025
Name: Sam Barstow
Job Title: Assistant Director, Community Safety & Street Scene
Wards affected: (All Wards);
Lead officer: Barry Connolly
26/02/2025 - Award of Tender for Provision of Insurance Services ref: 1863 Recommendations Approved
The Council is currently carrying out a formal tender exercise for the provision of Insurance Services to RMBC. This is being done via two lots, Lot 1 (Buildings and Property), and Lots 2 to 5 (Motor, Terrorism, Liability, and School Journeys). Following conclusion of the tender process the Council will award a contract to the successful supplier.
Failure to make an award would leave the Council without Insurance cover.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 28/02/2025
Effective from: 26/02/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER NON-EXECUTIVE DECISION
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Date of Decision:
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26th February 2025 |
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Title: |
23-202 Provision of Insurance Services
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Decision Maker: (Including Job Title) |
Rob Mahon Assistant Director Finance
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Details of Specific Committee Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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The contract is being entered into under the approvals that the Assistant Director Financial Services (Rob Mahon) has delegated within the Council’s constitution. Thes are set out in the following section.
Sub-Scheme of Delegation - Strategic Director of Finance and Customer Services
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Decision: |
Following tender moderation for the Council’s Insurance Contract a decision has been made to award all cover for Lots 2-5 to Risk Management Partners (RMP), and Lot 1 to Travellers for a period of 5 years, with option to extend by a further 2 years.
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Reasons for the Decision: |
The Council’s current Insurance contract expires on the 27th February 2025. Throughout January a tender exercise took place in order to obtain suitable bids for a new contract from the 28th February 2025. The successful bidders are RMBC incumbent suppliers and have offered cover commensurate with our requirements. Two bids were received in respect of Property cover (Lot 1) and one bid received for all other cover (split between Lots 2-5). Risk Management Partner bids provided the cover required for all Lots, but Travellers won on quality and price in respect of Property (Lot 1).
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Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:
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No conflicts of interest declared
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Reports or parts of reports considered |
23-202 Tender Evaluation Report attached
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I certify that this is a true record of the decision in relation to award of tender for the provision of Insurance Services
Signed by the Decision Maker
Dated 26th February 2025
Name: Rob Mahon
Job Title: Assistant Director Financial Services, Deputy S151
Wards affected: (All Wards);
Lead officer: Nikki Kelly
25/02/2025 - Housing Estate Caretaking Service - Enhancements to Service Delivery ref: 1867 Recommendations Approved
To agree proposals for enhancements to the estate caretaking service specification and associated costs.
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 28/02/2025
Effective from: 25/02/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
25th February 2025
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Title: |
Housing Estate Caretaking Service – Enhancements to Service Delivery. |
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Decision Maker: (Including Job Title) |
Ian Spicer, Strategic Director, Adult Care, Housing and Public Health.
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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SECTION 4C: OFFICER DELEGATION SCHEME (EXECUTIVE FUNCTIONS)
Strategic Directors will be required to maintain a sub-scheme of delegation for their directorate and publish such sub-schemes following the Annual Meeting of the Council.
Sub-scheme of delegation. Strategic Director of Adult Care, Housing and Public Health.
The Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:-
Housing (a) Business and Commercial Development (b) Contract and Service Development (c) Housing and Estates (d) Housing Options (e) Housing Strategy and Investment
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Decision: |
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Reasons for the Decision: |
Recent customer feedback, from the 2024/25 Tenant Satisfaction Measures Survey and a separate sample survey of customers engaged in the Council’s ‘Tenant Connects Pool’, has indicated a decline in customer satisfaction with the quality of communal areas and the estate environment.
The Council’s Repairs and Maintenance contract partners, who deliver estate caretaking services, have indicated that service resources are under pressure to deliver to Council and customer expectations. This is due to new and significant work activity which has been introduced to the scope of work since the commencement of the service contract in 2020.
Reflective of service delivery pressures and the need to increase the quality of communal areas, the wider estate environment, and in turn customer satisfaction, proposals have been developed by the Council and contract partners to enhance the current service offer.
The proposals will require additional financial investment from the Housing Revenue Account into the estate caretaking service. This investment will support the appointment of seven additional estate caretakers. This will enable contract partners to deliver a higher specification of cyclical programmed work and a separate dedicated team to respond to day to day estate issues which require immediate action, to maintain a safe estate environment.
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Details of alternative options considered and rejected: |
Maintaining the current level of service scope and delivery capacity will not generate the required enhancements to the overall quality of the estate environment, or in turn, improved customer satisfaction.
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None known. |
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Dispensations Granted: (If any) |
None. |
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Reports or parts of reports considered |
Briefing - Housing Estate Caretaking Service – Enhancements to Service Delivery.
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I certify that this is a true record of the executive decision to ….
Approve the additional Housing Revenue Account budget investment required to deliver the proposed enhancements to the housing estate caretaking service.
Signed by the Decision Maker
Dated: 25/02/2025
Name: Ian Spicer
Job Title: Strategic Director
Wards affected: (All Wards);
Lead officer: Paul Walsh
24/02/2025 - Mainline Station Land Acquisition: Calendar House, Mangham Way ref: 1864 Recommendations Approved
Cabinet September 2023 authorised the Assistant Director of Planning, Regeneration and Transport to negotiate the acquisition by agreement of land necessary to facilitate delivery of the Mainline Station in consultation in with the
Council’s S.151 Officer, Assistant Director - Legal Services, Cabinet Member for Jobs and the Local Economy, and Cabinet Member for Transport and Environment.
The recommendation will be to complete the transaction to acquire Calendar House on the agreed terms.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 28/02/2025
Effective from: 24/02/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER NON-EXECUTIVE DECISION
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Date of Decision:
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24th February 2025 |
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Title: |
Acquisition of Calendar House, Mangham Way |
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Decision Maker: (Including Job Title) |
Kevin Fisher, Assistant Director Property and Facilities Services |
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Details of Specific Committee Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Assistant Director Property & Facilities Services acting as Property Officer in consultation with the Council’s S. 151 Officer, Assistant Director – Legal Services, the Cabinet Member for Transport, Jobs and the Local Economy
This decision seeks to exercise the powers delegated at Cabinet in September 2023 (minute no.58) to negotiate and agree the acquisition of property interests related to the Mainline Station |
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Decision: |
The purchase (acquire) of Calendar House to facilitate the development of the Mainline Station, in line with delegations from Cabinet. |
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Reasons for the Decision: |
The acquisition of this property is critical to the development of the station, providing essential emergency access/egress from the Northern platform necessary to satisfy Health and Safety operational requirements. The site brings additional benefits in enabling direct access to the station from the North of the town. |
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Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:
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N/A |
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Reports or parts of reports considered |
Rotherham Integrated (Mainline & Tram Train) Station Land Acquisition & Project Update.
Minutes of Cabinet 18th September 2023
Lucy Mitchell – Regeneration Manager Lucy.Mitchell@rotherham.gov.uk
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I certify that this is a true record of the executive decision to acquire property to facilitate delivery of a new integrated (mainline and tram train) station.
Signed by the Decision Maker
Dated 24th February 2025
Name: Kevin Fisher
Job Title: Assistant Director Property & Facilities Services
Wards affected: Rawmarsh West;
Lead officer: Ieuan Rees
28/02/2025 - Decision to award a contract of Housing Related Support Service for single people and families that are in temporary and emergency accommodation under the Housing Related Support Flexible Purchasing System ref: 1865 Recommendations Approved
The decision is to award and enter into a contract following a procurement process via a further competition on the adults Housing Related Support Flexible Purchasing System, this will be for 3 years with the option to extend for up to 2 years.
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 28/02/2025
Effective from: 28/02/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
6 August 2024
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Title: |
Officer Decision for the award of the Housing Related Support Service specifically for single people and families that are in temporary accommodation (known as the Homelessness Resettlement Service).
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Decision Maker: (Including Job Title) |
Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -
3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection |
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Decision: |
To award the contract to People, Potential, Possibilities (P3) as per the Tender Evaluation Report of 6 August 2024.
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Reasons for the Decision: |
The result of a competitive procurement process following Full Council approval on 28 February 2024 of a Revenue Investment Proposal (Unique Reference – ACHPH – 6)which detailed a request of budget provision to increase the capacity in the housing related support service by £180,000 per annum (recurrent funding) to procure additional support services from the approved Housing Related Support Provider market, utilising the established Flexible Purchasing System.
The procurement was undertaken using a further competition under ‘Lot 1 – Floating Support’ of the Housing Related Support Flexible Purchasing System.
The successful supplier, after evaluation, was People, Potential, Possibilities (P3). The Tender Evaluation Report and award recommendation has been approved by the relevant parties.
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Details of alternative options considered and rejected: |
N/A
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
None |
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Reports or parts of reports considered |
Tender Evaluation Report (including Social Value) 23-204 – Homelessness Resettlement Service |
I certify that this is a true record of the executive decision to award 23-204 Homelessness Resettlement Service to People, Potential, Possibilities (P3).
Signed by the Decision Maker
Dated: 06/08/2024
Name: Ian Spicer
Job Title: Strategic Director
Wards affected: (All Wards);
Lead officer: Lisa Elliott
25/02/2025 - Housing Market Acquisitions ref: 1866 Recommendations Approved
Acquisition of an initial 50 homes from the market under the delegation granted through the Housing Acquisitions Policy report to Cabinet in October 2023.
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 28/02/2025
Effective from: 25/02/2025
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
25 February 2025
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Title: |
Housing Market Acquisitions
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Decision Maker: (Including Job Title) |
James Clark Assistant Director of Housing
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Cabinet, 16 October 2023, minute number 74.
Exact minute wording:
That Cabinet delegate authority to the Assistant Director of Housing, in consultation with the Cabinet Member for Housing, the acquire up to 100 homes by 31 March 2026, in line with the Housing Acquisitions Policy and subject to available budget. This was in addition to any acquisitions already approved by Cabinet. |
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Decision: |
39 properties have been acquired under the delegated authority to the Assistant Director of Housing.
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Reasons for the Decision: |
Each property met the criteria set out in the Housing Acquisitions Policy to add additional housing stock as part of the Housing Delivery Programme.
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Details of alternative options considered and rejected: |
The option not to purchase each individual property was considered but all met the acquisitions criteria, including the value for money element. In each case, the decision was therefore taken to proceed. |
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None declared. |
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Dispensations Granted: (If any) |
None. |
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Reports or parts of reports considered |
Officer Decision Report for Housing Market Acquisitions.
Approved by James Clarke, Assistant Director for Housing |
I certify that this is a true record of the executive decision to acquire 39 properties under the Housing Market Acquisitions Policy to add to the Rotherham Council housing stock.
Signed by the Decision Maker
Dated: 25/02/2025
Name: Ian Spicer
Job Title: Strategic Director
Wards affected: (All Wards);
Lead officer: David Bagnall