Officer Decisions

Date of Decision:

9th June 2025

Title:

Transport Capital Programme – entry of projects for Minor Works

Decision Maker:

(Including Job Title)

Andrew Bramidge,

Strategic Director of Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to enter Minor Works schemes into the Transport Capital Programme, in consultation with the Cabinet Member for Transport, Jobs and the Local Economy, together with the Section 151 Officer.

Cabinet Report 17^th March 2025, Item 137 - recommendation 4.

Approved by Cabinet Member – 2^nd June 2025

Approved by Section 151 Officer – 12^th May 2025

Decision:

Entry of the Minor Works programme is approved for entry into the Transport Capital Programme;

Reasons for the Decision:

To enable delivery of projects under the Minor Works programme within the approvals at Cabinet, 17^th March 2025

Details of alternative options considered and rejected:

Not approving would delay delivery of the minor works programme.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No

Dispensations Granted:

(If any)

No

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

No

Dispensations Granted:

(If any)

No

Reports or parts of reports considered

Transport Capital Programme 2025/26 – entry of projects for Minor Works into the programme

Cabinet Report, Transport Capital Programme Report, 17^th March 2025

Date of Decision:

10^th June 2025

Title:

Whiston Brook Flood Alleviation Scheme – Contractor Procurement

Decision Maker:

(Including Job Title)

Andrew Bramidge – Strategic Director Regeneration and Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

The decision is taken in line with paragraph 8.4 of the Council’s Financial and Procurement Procedure Rules:

“Strategic Directors and Budget Managers are authorised to incur expenditure in accordance with the estimates that make up the budget and the Capital Programme within their delegated area of control.”

Decision:

The Strategic Director Regeneration and Environment grants approval to go to market to appoint a contractor to deliver the Whiston Brook Flood Alleviation Scheme.

Reasons for the Decision:

To ensure delivery of the scheme can align with the current programme, including progression of the design and landowner negotiations.

To utilise Council Capital funding and potentially external funding via the Environment Agency (if secured).

To ensure compliance with the Council’s Policies around Procurement.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

Not applicable.

Dispensations Granted:

(If any)

Not applicable.

Reports or parts of reports considered

None.

Date of Decision:

9^th June, 2025

Title:

Thrybergh Country Park – Full Business Case and Tender Evaluation Report

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration & Transport

Regeneration & Environment

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation.

In line with the May 2022 Cabinet report

‘That Cabinet agree to the implementation of all projects within the Town Deal and Levelling Up Fund programmes as summarised in Appendix 1, to be detailed in forthcoming project specific Full Business Cases’

‘That Cabinet note the implementation of projects will be subject to the Council’s assurance framework and with Full Business Cases approved by the Strategic Director of Regeneration & Environment in consultation with the Council’s S151 Officer and Cabinet Member for Jobs and the Local Economy’.

Decision:

1.         To approve the Full Business Case detailing final project costs, timeframe and outcomes, thus allowing contract award and implementation of the project. As detailed in exempt Appendix 1 – Full Business Case.

2.         To award the works contract to the value of £445,858.66 on a fixed price basis using the NEC4 Option A in relation to the refurbishment of Thrybergh Country Park café and external landscape improvement works. As detailed in exempt Appendix 2 – Tender Evaluation Report.

Reasons for the Decision:

To progress with the delivery of the scheme and to ensure achievement of its intended outputs and outcomes as detailed in the Full Business Case.

Details of alternative options considered and rejected:

The rejected delivery options for the scheme and corresponding delivery scope are set out in August 2023 and July 2024 Cabinet reports.

Further detail features in the exempt FBC – Appendix 1 to this report.

The procurement options appraisal is detailed in the Procurement Business Case, which is referenced in exempt Appendix 1.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

n/a

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

n/a

Reports or parts of reports considered

Cabinet report May 2022: Town Deal and Levelling up fund: update and implementation (the Cabinet – 16/05/2022, minute nr. 149)

Cabinet report August 2023: Rother Valley Country Park and Thrybergh Country Park Levelling Up Fund (the Cabinet – 07/08/2023, minute nr. 41)

Cabinet report July 2024: Rother Valley Country Park and Thrybergh Country Park Levelling Up Fund Implementation and Progress Report (the Cabinet – 29/07/2024, minute nr. 35)

Thrybergh Country Park Full Business Case (exempt)

Thrybergh Country Park Tender Evaluation Report (exempt)

Date of Decision:

3 June 2025

Title:

Officer Decision Record for the award of the contract variation to the 0-19s Integrated Public Health Nursing Service (IPHNS) with The Rotherham NHS Foundation Trust (TRFT) for the provision of Family Hub activity.

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Decision:

To undertake a contract variation for the 0-19 Integrated Public Health Nursing Service with The Rotherham NHS Foundation Trust.

Reasons for the Decision:

Rotherham has been awarded the Family Hubs and Start for Life Grant. The Grant was made available to Rotherham Metropolitan Borough Council by the Department of Education (DfE) and the Department for Health and Social Care (DHSC) as one of the 75 Local Authorities that were selected.

On 13 February 2023 Cabinet accepted the Grant funding and approved the approach to the governance and management of the Grant.

It is to be directly awarded to The Rotherham NHS Foundation Trust as Health Visitors are already delivering the activities above as part of the current contract on a targeted basis, and therefore, the universal provision can only be delivered by the Service.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Procurement Report- 20-154 VA02

Officer Decision Record for the award of the contract variation to the 0-19s Integrated Public Health Nursing Service (IPHNS) with The Rotherham NHS Foundation Trust (TRFT) for the provision of Family Hub activity.

Both approved by Ian Spicer, Strategic Director for Adult Care, Housing and Public Health.

Date of Decision:

22/05/25

Title:

Solar PV on Markets and Library.

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director Property & Facilities Services

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

On Monday 14^th February 2022, Cabinet gave authorisation of a Capital budget to identify and deliver a number of decarbonisation schemes to be funded through this budget and/or through external funding, where available.

Agenda for Cabinet on Monday 14 February 2022, 10.00 a.m. - Rotherham Council Item 107 Budget and Council Tax 2022/23 and Medium term Financial Strategy. Approved recommendation 11 of the Capital programme detailed in Appendix 3B ‘Operational Building Decarbonisation’ Capital project.

Printed minutes Monday 14-Feb-2022 10.00 Cabinet.pdf

Minute 107 refers.

‘Resolved:- That Cabinet recommend to Council: 1. Approval of the Budget and Financial Strategy for 2022/23 as set out in the report and appendices, including the proposed budget adjustments and investments, a basic Council Tax increase of 1.5% and an Adult Social Care precept of 3%.’’

The schemes would be retrospectively reported to cabinet on an annual basis (February) as part of the Climate Emergency Annual Report.

Decision:

The decision has been taken to utilise £350,000 of the Council’s capital decarbonisation budget to maximise the solar PV on the town centre markets and library rooftops.

Reasons for the Decision:

In February 2022, Cabinet approved a budget to support the decarbonisation of the Council’s corporate estate.

An opportunity has arisen to enhance the solar photovoltaics (PV) already included within the Markets and Library projects. As the site is to be electrically heated as per planning requirements, further solar PV will reduce the ongoing revenue requirements for the site following completion and avoid the need for retrofit at a later date to meet the Council’s decarbonisation targets. Maximising on site renewable generation will also improve the sites operational carbon footprint.

Details of alternative options considered and rejected:

The Council has also considered retrofit of the site with solar panels after the completion of the current construction scheme. However, due to the Council’s 2030 target and the timeframe for decarbonisation being short a later retrofit may also void any roofing warranties applied and potentially interrupt service delivery. Installation as part of the existing project and contract is therefore preferred.

Doing nothing was also considered, but this would lead to increased revenue costs to the Council and would not ensure a decarbonised estate.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

Not applicable.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

Not applicable

Reports or parts of reports considered

The report of the Strategic Director of Finance and Customer Services – Markets and Library Solar PV.

Date of Decision:

9 June 2026

Title:

Award of a contract for a Home from Hospital Service.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director, Adult Care Housing and Public Health

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Appendix 9, Section 4C3, of the Council’s Constitution provides that “The Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: (4) Strategic Commissioning; (a) Commissioning”. 

Decision:

To award a contract for a Home from Hospital Service  to Dale Care Ltd.

Reasons for the Decision:

Following the outcome of a further competition from the Home Care and Support Flexible Purchasing system, a contract is to be awarded to Dale Care Ltd, for a period of nine months with an option to extend for a further 12 months.

Details of alternative options considered and rejected:

None considered

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared

Dispensations Granted:

(If any)

None granted

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None declared

Dispensations Granted:

(If any)

None granted

Reports or parts of reports considered

Tender Evaluation Report – Not for Publishing

Tender Evaluation Report - 24-277 Home Care and Support – Home from Hospital Service

Lorna Byne, Snr Procurement Category Manager

Date of Decision:

3^rd June, 2025

Title:

Appointment of a contractor under a Pre-Construction Services Agreement (PCSA) for an estimated 31 new homes in Eastwood.

Decision Maker:

(Including Job Title)

Ian Spicer

Strategic Director of Adult Care, Housing and Public Health.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

2. Housing (e) Housing Strategy and Investment

Appendix 9 - Responsibility for Functions.pdf

Appoint a contractor under a pre-contract services agreement (PCSA) for the development of Netherfield Court and York Road, Eastwood which form part of the Housing Delivery Programme, most recently approved in Cabinet January 2024. Housing Delivery Programme Report 24/25

Planning Portal reference: RB2024/0005, RB2024/0011.

A site specific report for both sites was also presented to Cabinet in October 2023.

Eastwood Sites Housing Development

1.     That Cabinet approve development of the Netherfield Court and York Road sites in Eastwood to build a projected 31 new homes for Council rent.

2.     That Cabinet delegate authority to the Assistant Director of Housing in consultation with the Cabinet Member for Housing to make amendments to the scheme design, where this is necessary to comply with planning and other statutory consultee requirements, or where site conditions prescribe a design alteration.

Decision

Award contract to G.S Kelsey under a Pre-Construction Service Agreement (PCSA) for the development of Council-owned land at Netherfield Court and York Road, Eastwood, which forms part of the Housing Delivery Programme.

Reasons for the Decision:

This scheme forms part of a broader package of sites being brought to market.

An outcome of this process is to recommend award of a Pre-Construction Services Agreement through the Efficiency North (EN: Procure) New Build framework. Utilising Efficiency North’s Framework Capability Criteria, G.S. Kelsey are the highest ranked contractor with capacity to undertake the proposed works in the geographical area.

Details of alternative options considered and rejected:

Option Rejected: Not developing the sites for new council homes. This would leave the sites vacant or dispose of them through asset sales, which is not recommended due to the acute need for larger family accommodation in the Eastwood Village area.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Annual Housing Development Report – 2021/22.

Housing Delivery Programme 2024/25.

Cabinet Report: Housing Delivery Programme – Eastwood Development 16 October 2023.

A further programme update was presented to Cabinet on 29

July 2024, with a further update on 10 February 2025.

Date of Decision:

06/06/2025

Title:

Raise and fly the Pride Flag at Rotherham Town Hall – 7^th June 2025

Decision Maker:

(Including Job Title)

Judith Badger - Section 151 Officer and Strategic Director Finance & Customer Services (Deputising for the Chief Executive) in consultation with the Leader of the Council

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Delegation to the Chief Executive, in consultation with the Leader of the Council, as determined by the RMBC Constitution Chief Executive Sub Scheme of Delegation - Flag Protocol and Lighting Up of Buildings Policy.

Sub Scheme of Delegation - Chief Executive - July 2021.pdf

Page 18, Miscellaneous Functions refers.

Decision:

To raise and fly the Pride Flag in recognition of the Rotherham Pride event taking place in All Saints Square from 11am. The flag will be lowered at 8am on Monday 9^th June, 2025.

Reasons for the Decision:

In recognition of the Rotherham Pride event to be held on 7^th June, 2025.

Details of alternative options considered and rejected:

None.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

None.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Flag Protocol and Lighting Up of Buildings Policy contained within the Sub Scheme of Delegation - Chief Executive - July 2021.pdf

Page 18, Miscellaneous Functions refers.

Date of Decision:

12/05/2025

Title:

Todwick Primary School – Request to lower the age range to create a Foundation 1 class

Decision Maker:

(Including Job Title)

Nicola Curley Director of children Services (DCS)

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Under the Council scheme of delegation this decision can be administered under the Officer Executive Decision Process.

According to Appendix 9 Responsibility for Functions, Section 4C4 the Strategic Director of Children and Young People’s Services is authorised to discharge executive functions for: Education Place Planning.

Decision:

To extend the age of Todwick Primary School from 4 to 11 year olds to 3 to 11 year olds.

Reasons for the Decision:

This will allow the Local Authority to meet it statutory duty to ensure that the is sufficient early years provision.

Details of alternative options considered and rejected:

This was the only school in the area that met the requirements to apply for additional DfE capital funding to expand provision (for which they were successful).  Creation of additional capacity elsewhere in the locality would not have been viable without the additional DfE capital.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

none

Dispensations Granted:

(If any)

none

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

none

Dispensations Granted:

(If any)

none

Reports or parts of reports considered

Todwick Primary School – Request to lower the age range to create a Foundation 1 class by Niall Devlin.

Date of Decision:

25th April 2025

Title:

Disposal of Freehold Interest in 108 Psalters Lane, Kimberworth

Decision Maker:

(Including Job Title)

Kevin Fisher, Assistant Director Property & Facilities Services.

Details of Specific Delegation

or

Delegation contained in the relevant Sub-Scheme of Delegation.

Decision taken under the powers granted to the property officer under section 29.12 of the Council’s Financial Procurement Procedure Rules.

Paragraph 29.12.1 states where the estimated disposal value is less than £100,000 the Property Officer, having taken financial and legal advice, may arrange for the disposal of land or property.

Decision:

That the Assistant Director for Property & Facilities Services approves the disposal by agreement of the freehold interest of 1o8 Psalters Lane, Kimberworth in consultation with the Council’s Section 151 Officer and the Cabinet Member for Transport, Jobs, and the Local Economy

Reasons for the Decision:

Under the Leasehold Reform Act 1967, a leasehold property owner has the statutory right to either extend the length of their existing lease or to purchase the freehold title to their property.

Given the direct approach from the leaseholder, the only option is to dispose of the freehold interest in the property. The long leaseholder in this instance is exercising their statutory right to purchase the freehold.

Approval is sought to dispose of the freehold interest in 108 Psalters Lane, Kimberworth for £1,450 plus a contribution towards the Councils professional fees.

Conflicts of interest declared by the Decision Maker if they sit as a Cabinet appointed representative to an outside body which relates to the decision:

Not Applicable

Dispensations Granted:

(If any)

Not Applicable

Reports or parts of reports considered

Not Applicable