Officer Decisions
Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.
The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.
The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.
Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-
- Date of the decision.
- Decision maker name and job title.
- Specific delegated power (if any).
- Brief description of the decision.
- Reasons for the decision.
- Details of alternative options considered and rejected.
- Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision.
- Dispensations granted (if any).
- Reports considered.
Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.
02/06/2023 - East Herringthorpe Small Sites Housing Development ref: 1503 Recommendations Approved
1. Approval to enter into contract with RH Fulwoods to construct 10 new homes in East Herringthorpe.
2. That 40% of the project cost is funded by Right to Buy ‘1-4-1’ receipts.
3. The homes are let on Social Rents in-line with the strategic preference to maximise affordability for residents.
The East Herringthorpe scheme forms part of the Housing Delivery Programme and was first approved by Cabinet via the September 2020 Cabinet report: Annual Housing Development Report – 2020/21.
Cabinet approvals have been reaffirmed in further programme reports, with the latest iteration of the programme being approved by Cabinet January 2023: Housing Development Programme Report – 2023/24.
The scheme will deliver 10 new homes which will be brought into the Council’s housing stock and made available for rent to applicants on the housing register. It will comprise:
· 3nr 1-bed houses
· 4nr 2-bed houses
· 2nr 2-bed bungalows
· 1nr 4-bed specialised bungalow (also referred to as a wheelchair user dwelling)
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 30/06/2023
Effective from: 02/06/2023
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
2 June 2023
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Title: |
East Herringthorpe Small Sites Housing Development
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Decision Maker: (Including Job Title) |
James Clark, Assistant Director of Housing
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Enaction of recommendation 1 from the September 2020 Annual Housing Development Report.
The Cabinet, 21 September 2020, minute 52(1):
That Cabinet approves the release of the Council owned sites listed in Appendix 3a for early residential development, subject to development being undertaken directly for council stock with the Council retaining ownership of the land and homes, or by a registered social landlord with the Council retaining tenancy nomination rights where this is deemed to offer better value, and subject to written confirmation of agreement by the relevant Ward Members.
The September 2020 report marked the launch of an annual programme reporting cycling, with the latest iteration of the programme having been most recently considered by Cabinet January 2023.
The Cabinet, 23 January 2023, minute 104(1):
That Cabinet approved the Council-owned sites listed in Appendix 3 being brought forward to deliver new Council homes.
and further to approval of the subsequent Full Business Case – East Herringthorpe Small Sites Cluster Housing Development, approved 2 June 2023 in consultation with the Cabinet Member for Housing.
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Decision: |
Approval to enter into contract with RH Fulwoods to construct 10 new homes in East Herringthorpe.
That 40% of the project cost is funded by Right to Buy ‘1-4-1’ receipts.
The homes are let on Social Rents in-line with the strategic preference to maximise affordability for residents.
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Reasons for the Decision: |
The decision has been taken in-line with the Cabinet approval, to ensure that the Council can continue to deliver new council homes to meet residents’ needs.
Right to Buy ‘1-4-1’ receipts will form the main subsidy contribution toward this scheme because: a) The homes are high specification and there is an acute viability gap which will be best met through the inclusion of RTB 1-4-1 receipts which can contribute up to 40% of the cost b) RTB 1-4-1 receipts are timebound, meaning they have to be deployed within a set timeframe otherwise they are repaid to government c) The government has recently introduced a cap on the number of acquisitions which can be funded with RTB 1-4-1 receipts, meaning that more receipts need to be deployed into Council build schemes
Social Rents are lower than Affordable Rents and it is the Council’s strategic preference to make council homes as affordable for our residents as possible, meaning that the homes are to be let on Social Rents rather than Affordable Rents. Whilst this impacts upon scheme viability, it is considered that this approach can be supported for this scheme, within the context of the longer-term Housing Revenue Account (HRA) Business Plan.
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Details of alternative options considered and rejected: |
The September 2020 Cabinet report considered a number of alternative options, including not to bring forward any new proposed housing development schemes. This was not recommended because it would not achieve any of the benefits provided by supporting housing growth, would make it significantly more difficult for the Council to achieve its corporate and national targets and means that there would be no mitigation against Council’s social housing stock being lost as a result of the Right to Buy.
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None declared |
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Dispensations Granted: (If any) |
N/A
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Reports or parts of reports considered |
Report of the Strategic Director of Adult Care, Housing and Public Health – Annual Housing Development Report – 2020/21 (original report).
Report of the Strategic Director of Adult Care, Housing and Public Health – Housing Development Programme Report – 2023/24 (latest report).
Full Business Case – East Herringthorpe Small Sites Cluster Housing Development.
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I certify that this is a true record of the executive decision to ….
Enter into contract to with RH Fulwoods to construct 10 new homes in East Herringthorpe.
Signed by the Decision Maker
Dated: 16.06.2023
Name: James Clark
Job Title: Assistant Director of Housing
Wards affected: Dalton & Thrybergh;
Lead officer: David Bagnall
03/03/2023 - Affordable Rent values for letting to new Council tenants in 2023/24 ref: 1496 Recommendations Approved
To set Affordable Rents for council properties for the purpose of lettings to new tenants at the same value as Affordable rents charged to existing tenants for 2023/24. This is a 7% increase against the 2022/23 Affordable rent value and therefore the same as the increase for social rents (subject to a separate Council decision).
The Council has 223 existing Affordable rent properties. The decision will not impact on the Affordable rent value for existing tenants. It will impact new tenants when the property is re-let.
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 06/06/2023
Effective from: 03/03/2023
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
03 March 2023 |
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Decision Maker: (Including Job Title) |
Ian Spicer Strategic Director, Adult Care, Housing and Public Health |
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Specific Delegation: (If any) |
Council Meeting 22 January 2020, agenda item 12: 4. That all Affordable Rent properties be revalued in October and March each year to provide a valid rent value for when Affordable Rent properties are relet. |
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Brief Description of Decision:
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To set Affordable Rents for council properties for the purpose of lettings to new tenants at the same value as Affordable rents charged to existing tenants for 2023/24. This is a 7% increase against the 2022/23 Affordable rent value and therefore the same as the increase for social rents (subject to a separate Council decision). The Council has 223 existing Affordable rent properties. The decision will not impact on the Affordable rent value for existing tenants. It will impact new tenants when the property is re-let. |
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Reasons for the Decision:
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Government Legislation dictates that Affordable rents must be re-assessed every time that an Affordable rent property is re-let to a new tenant to ensure that the Affordable rent remains no higher than 80% of the market rent for a similar property in that location. At the Council meeting on 22 January 2020 it was agreed that this would be achieved by undertaking an assessment of all Affordable rent properties bi-annually, rather than having individual valuations each time the property became vacant. Agenda item 12, Recommendation 4: That all Affordable Rent properties be revalued in October and March each year to provide a valid rent value for when Affordable Rent properties are relet. To meet this requirement a desktop exercise is undertaken in March and October each year to review whether the current Affordable rent value charged to existing tenants for each property remains within 80% of the market rent for similar properties in the Borough. The exercise in February 2023 has concluded that based on market rent average values on Hometrack for Rotherham the actual current Affordable rents for 2023/24 are within 80% of market rent values and will be used as the re-let value for these properties. |
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Details of alternative options considered and rejected: |
Increase affordable rents for re-let properties by CPI+1% to match the normal approach taken for formula rent. This would result in an 11.1% increase. This is not recommended as it would result in the rents for some properties on re-let being higher than 80% of Market rents. This would not meet Government policy for Affordable rent values at re-let. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
No conflicts of interest declared. |
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Dispensations Granted: (If any) |
N/A. |
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Reports or parts of reports considered |
HRA Rents and Charges Cabinet report – 13th February 2023. Paragraph 2.1.7 |
I certify that this is a true record of the Executive Decision in relation to the Affordable rent values to be used for new tenants on re-letting Affordable rent properties.
Signed by the Decision Maker Dated: 31/03/2023
Name: Ian Spicer
Job Title: Strategic Director of Adult Care, Housing and Public Health
Lead officer: Kathleen Andrews
04/05/2023 - (FCS) Determination of Request for Compulsory Redundancy ERP0256 ref: 1494 Recommendations Approved
Approval was given to request ERP0256 for the compulsory redundancy of an employee in the Children and Young People’s Directorate.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 06/06/2023
Effective from: 04/05/2023
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision:
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4 May 2023 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision: |
Approval was given to request ERP0256 for the compulsory redundancy of an employee in the Children and Young People’s Directorate. |
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Reasons for the Decision:
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The panel noted that avenues had been explored in terms of redeployment options, however it was acknowledged that the role was very specific. |
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Details of alternative options considered and rejected: |
Redeployment options had been explored and no suitable alternative post found. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 2nd June 2023
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
Wards affected: (All Wards);
Lead officer: Judith Badger
04/05/2023 - (FCS) Determination of Request for Flexible Retirement (Non-Executive) ERP0255 ref: 1493 Recommendations Approved
Approval was given to request ERP0255 for a flexible retirement in the Finance and Customer Services Directorate was approved.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 06/06/2023
Effective from: 04/05/2023
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision:
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4 May 2023 |
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Decision Maker: (Including Job Title)
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Judith Badger Section 151 Officer Strategic Director Finance & Customer Services |
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Specific Delegation: (If any)
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Appendix 9 of the Constitution (Responsibility for Functions) – Delegation to the Strategic Director of Finance and Customer Services to determine requests for early release and flexible retirement, in consultation with the relevant Cabinet Member |
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Brief Description of Decision:
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Approval was given to request ERP0255 for a flexible retirement in the Finance and Customer Services Directorate was approved. |
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Reasons for the Decision:
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The employing service had considered service delivery implications and was supportive of the request. There was no cost associated with granting the early release of pension entitlements. |
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Details of alternative options considered and rejected:
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None |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered |
None |
I certify that this is a true record of the executive decision in relation to
Signed by the Decision Maker
Dated: 2nd June 2023
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
Wards affected: (All Wards);
Lead officer: Judith Badger
21/04/2023 - Tenant Engagement Framework 2022-25 ref: 1495 Recommendations Approved
Approve and publish the Tenant Engagement Framework 2022-25.
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 06/06/2023
Effective from: 21/04/2023
Decision:
RECORD OF OFFICER NON EXECUTIVE DECISION
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Date of Decision:
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21st April 2023 |
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Decision Maker: (Including Job Title)
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James Clark, Assistant Director of Housing Services. Adult Care, Housing and Public Health Directorate |
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Specific Delegation: (If any)
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SECTION 4C: OFFICER DELEGATION SCHEME (EXECUTIVE FUNCTIONS) Strategic Directors will be required to maintain a sub-scheme of delegation for their directorate and publish such sub-schemes following the Annual Meeting of the Council.
Sub-scheme of delegation. Strategic Director of Adult Care, Housing and Public Health.
Executive Functions Specific Delegations.16. Housing-Estate Services. (a) Estate Management, incorporating Tenancy management, sites and Estate management, Rent management, services to older people and all aspects of right to buy and leaseholder management. (b) Business Planning and Service Development.
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Brief Description of Decision:
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That the Tenant Engagement Framework 2022-25 is approved and published as a final document.
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Reasons for the Decision:
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The Tenant Engagement Framework has been refreshed in line with the requirements of the Social Housing White Paper following consultation with our tenants and key stakeholders.
The Framework recognises the key issues affecting tenant engagement in Rotherham, demonstrates alignment with other key strategies and plans, and sets out how the council will engage tenants in housing services.
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Details of alternative options considered and rejected:
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N/a |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
Nil known |
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Dispensations Granted: (If any)
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Nil |
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Reports or parts of reports considered |
Improving Places Select Commission Meeting-20th September.
Draft Minutes- page 8
Resolved:- 1. That the draft framework be noted. 2. That the feedback provided by Members on the draft framework be noted. 3. That an update on the implementation of the framework be received at an appropriate time. |
I certify that this is a true record of the executive decision in relation to the approval of the Tenant Engagement Framework 2022-25.
Signed by the Decision Maker
Dated: 21st April 2023
Name: James Clark
Job Title: Assistant Director of Housing Services
Wards affected: (All Wards);
Lead officer: Lynsey Skidmore
27/03/2023 - Strategic Partnership Group terms of reference ref: 1492 Recommendations Approved
That the terms of reference presented and endorsed at the Strategic Partnership Group meeting on 27th March 2023, with the Chief Executive and Leader present, are approved.
Decision Maker: Chief Executive
Decision published: 05/06/2023
Effective from: 27/03/2023
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER NON-EXECUTIVE DECISION
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Date of Decision:
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27th March 2023 |
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Title: |
Strategic Partnership Group terms of reference
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Decision Maker: (Including Job Title) |
Sharon Kemp, Chief Executive |
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Details of Specific Committee Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Cabinet 19th December 2022, minute no. 87 (Rotherham Plan 2025)
Resolved that Cabinet agree to the establishment of a Strategic Partnership Group to oversee delivery of the [Rotherham] Plan and delegate approval of Terms of Reference to the Chief Executive in consultation with the Leader and the Strategic Partnership Group.
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Decision: |
That the terms of reference presented and endorsed at the Strategic Partnership Group meeting on 27th March 2023, with the Chief Executive and Leader present, are approved |
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Reasons for the Decision: |
The terms of reference were discussed with and agreed by members of the Strategic Partnership Group at their first meeting, prior to approval. |
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Where the decision is made under specific delegation from a decision making body, the names of any member of the relevant body who has declared a conflict of interest in relation to the decision and name of the body granting the specific delegation and the date when it did so:
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Not applicable. |
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Reports or parts of reports considered |
Rotherham Plan 2025, Cabinet 19th December 2022 Terms of Reference, Strategic Partnership Group, Rotherham Together Partnership, 27th March 2023 |
I certify that this is a true record of the decision in relation to….
Approval of terms of reference for the Strategic Partnership Group.
Signed by the Decision Maker
Dated
Name: Sharon Kemp
Job Title: Chief Executive
Wards affected: (All Wards);
Lead officer: Fiona Boden
04/10/2022 - Decision to award CGL (contract ref 17-022) a contract variation to deliver activities under the Supplemental Substance Misuse Treatment and Recovery Grant 2022/23. ref: 1491 Recommendations Approved
The officer decision confirms the decision to make the contract variation to the existing CGL contract. This funding is a part of the Supplementary Substance Misuse Treatment & Recovery Grant (SSMTRG). The contract period was 1st July 2022 to the 31st March 2023.
Details of the contract will be made available on the Council’s contracts register, Contracts Finder and Find a Tender.
Decision Maker: Director of Public Health
Decision published: 01/06/2023
Effective from: 04/10/2022
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Decision Title |
Decision to award CGL (contract ref 17-022) a contract variation of £268,514.30 to deliver activities under the Supplemental Substance Misuse Treatment and Recovery Grant 2022/23.
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Date of Decision:
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4th October 2022 |
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Decision Maker: (Including Job Title)
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Ben Anderson – Director of Public Health |
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Specific Delegation: (If any)
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Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised 1 to discharge executive functions 2 through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:- 3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection The Sub-Scheme of Delegation of the Strategic Director of Adult Care, Housing and Public Health delegates to the Director of Public Health (p.3) the function to:
3. In respect of procurement, contract administration and best value: · In accordance with Financial and Procurement Procedure Rules, matters relating to the specification for works, goods and services, the seeking of estimates, quotations and tenders, the evaluation of the same and acceptance of tenders relating to contracts for works, goods and services in accordance with approved budgets or supplementary estimates. |
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Brief Description of Decision:
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The officer decision confirms the decision to make the contract variation to the existing CGL contract. This funding is a part of the Supplementary Substance Misuse Treatment & Recovery Grant (SSMTRG). The contract period was 1st July 2022 to the 31st March 2023.
Details of the contract will be made available on the Council’s contracts register, Contracts Finder and Find a Tender.
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Reasons for the Decision:
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The grant acceptance and associated activities were agreed in the Cabinet paper of July 2022. Due to the ongoing tender process, it was not possible to specify the service provider in the Cabinet paper and as such Cabinet did not formally approve this variation to the provider contract.
The commissioned drug & alcohol treatment provider, CGL (up to the 31st March 2023, when the contract ends), continued to provide activities and staff posts which commenced under the previous PHE Universal Grant. Procurement confirmed that there remained enough flexibility in the contract terms to allow for this additional funding to be awarded to CGL for the specified period. This proposal was approved by Public Health Senior Management Team on the 28th September 2022, and by Adult Care, Housing & Public Health Directorate Leadership Team on the 4th October 2022.
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Details of alternative options considered and rejected:
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N/A |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:
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None |
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Dispensations Granted: (If any)
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None |
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Reports or parts of reports considered
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Approved by Ben Anderson, Director of Public Health. |
I certify that this is a true record of the executive decision to award £268,514.30 via a contract variation to CGL
….
Signed by the Decision Maker
Dated:
Name: Ben Anderson
Director of Public Health
Wards affected: (All Wards);
Lead officer: Anne Charlesworth
23/05/2023 - Appointment of a Microsoft Re-seller ref: 1489 Recommendations Approved
To appoint a supplier to re-sell Microsoft licensing and related services to the Council.
Decision Maker: Strategic Director of Finance and Customer Services
Decision published: 01/06/2023
Effective from: 23/05/2023
Decision:
RECORD OF OFFICER EXECUTIVE DECISION
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Decision Title |
Microsoft Licensing Reseller |
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Date of Decision: |
23rd May 2023 |
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Decision Maker: (Including Job Title) |
Luke Sayers; Assistant Director of Customer, Information and Digital Services (CIDS) |
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Specific Delegation: (If any) |
Executive functions – Procurement (c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules. |
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Brief Description of Decision: |
To make a direct award and appoint Softcat PLC as the reseller of Microsoft licences and associated services to the Council, as detailed within the procurement business case. |
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Reasons for the Decision: |
Following evaluation of the procurement options against the Council’s requirements, the Council used the Kent Commercial Services (KCS) Software Products & Associated Services 2 Framework (Y20011) to undertake this procurement exercise, in accordance with the Council’s FPPR’s. This framework allows for a direct award.
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Details of alternative options considered and rejected: |
The following procurement options were appraised as set-out in the procurement business case and rejected for the given reasons: · Above Threshold – Open Tender Process – There is a need to act quickly to enable continuation of licensing as soon as possible. As the potential value of the contract is above the threshold set out in the Procurement Contract Regulations (£189,330 (net of VAT)), the timescales associated with undertaking this type of procedure are too long and as such this option was discounted. · Above Threshold – Restricted Tender Process – There is a need to act quickly to enable continuation of licensing as soon as possible. As the potential value of the contract is above the threshold set out in the Procurement Contract Regulations (£189,330 (net of VAT)), the timescales associated with undertaking this type of procedure are too long and as such this option was discounted. · Direct award – Health trust Europe (HtE) Information Communication Technology (ICT) Solutions Framework (ComIT2 – CompleteIT). The Council are not able to make a clear direct award on this framework. · Further Competition – Kent County Council via KCS Procurement Services Software Products & Associated Services 2 Framework (Y20011). The Council are able to make a compliant direct award via the same external framework in the timeframe required, therefore this option was discounted. · Further Competition (Price & Quality) – Crown Commercial Services (CCS) Technology Products & Associated Services Framework (RM6068). The Council are able to make a compliant direct award via another external framework namely Software Products & Associated Services 2 Framework (Y20011) tendered and managed by Kent County Council via KCS Procurement Services, in the timescale required, therefore, this option was discounted. · Simplified Further Competition (Price Only) – Crown Commercial Services (CCS) Technology Products & Associated Services Framework (RM6068). The Council cannot seek social value offers on this procurement route. This option was discounted. · Further Competition – Yorkshire Purchasing Organisation (YPO) Technology Hardware, Software and Services Framework (979). The Council are able to make a compliant direct award via another external framework namely Software Products & Associated Services 2 Framework (Y20011) tendered and managed by Kent County Council via KCS Procurement Services, in the timescale required, therefore, this option was discounted. · Price on Demand – Yorkshire Purchasing Organisation (YPO) Technology Hardware, Software and Services Framework (979). The Council cannot seek social value offers on this procurement route. · Direct Award – Crown Commercial Services (CCS) G-Cloud 13 Framework (RM1557.13). The Council cannot make a clear direct award on this framework to one (1) Supplier. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
No conflicts of interest raised |
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Dispensations Granted: (If any) |
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Reports or parts of reports considered |
The Procurement Business Case has been shared with the Decision Maker to help inform the decision to proceed with the direct award. The business case is solely for internal use only and should not be published externally. |
We certify that this is a true record of the executive decision to appoint a Microsoft Reseller (and associated services), to meet the Council’s requirements.
Signed by the Decision Maker:
Dated: 26th May 2023
Name: Judith Badger
Job Title: Strategic Director Finance & Customer Services, S151 Officer
Lead officer: Judith Badger
24/05/2023 - Acquisition of property at Effingham St, Rotherham ref: 1490 Recommendations Approved
On 24th April 2023 Cabinet agreed the following recommendations:
That the Assistant Director for Planning, Regeneration and Transport be authorised to negotiate the acquisition by agreement of the property interests at exempt Appendix 1, in consultation with the Council’s Section 151 Officer and the Cabinet Member for Jobs and the Local Economy, and the Assistant Director of Legal Services be authorised to complete the necessary transactions
An agreement to acquire property at Effingham Street has now been reached and this report will exercise the delegation to agree Heads of Terms and complete the land transaction.
Decision Maker: Strategic Director of Regeneration and Environment
Decision published: 01/06/2023
Effective from: 24/05/2023
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
24th May 2023 |
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Title: |
Acquisition of property at Effingham St, Rotherham |
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Decision Maker: (Including Job Title) |
Simon Moss Assistant Director for Planning, Regeneration and Transport |
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Specific Delegation: (If any) |
1. That the Assistant Director for Planning, Regeneration and Transport approve the acquisition by agreement of the property interests at exempt Appendix 1, and that the Assistant Director of Legal Services complete the necessary transactions.
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Brief Description of Decision: |
Completion of the necessary transactions to acquire property at Effingham St |
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Reasons for the Decision: |
To facilitate the continued development of regeneration in Rotherham town centre it is necessary to bring privately owned land into public sector ownership.
Agreement has now been reached with the private sector owner of the relevant land, and this delegation seeks to finalise the necessary transactions. |
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Details of alternative options considered and rejected: |
The preferred option is to always acquire by agreement and negotiation is a mandatory precursor to any CPO action. This acquisition will enable land to come forward without the need to use CPO powers, thus significantly reducing the risk of needing to implement CPO powers. |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
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Reports or parts of reports considered |
Report to Cabinet dated 24th April 2023 and the attached exempt Report (exempt until completion of land transaction) providing considerations for the Decision. |
I certify that this is a true record of the executive decision to facilitate the continued development of regeneration in Rotherham town centre
Signed by the Decision
Maker 
Dated: 24th May, 2023
Name: Simon Moss
Job Title: Assistant Director, Planning, Regeneration & Transport
Wards affected: Boston Castle;
Lead officer: Lorna Vertigan
30/05/2023 - Ward Housing Hub budget 2022/23 carry forward ref: 1488 Recommendations Approved
The Assistant Director of Housing authorises an increase to the Ward Housing Hub budget (on a ward by ward basis) by the value of the ward Housing Hub 2022/23 underspend.
Decision Maker: Strategic Director of Adult Care, Housing and Public Health
Decision published: 01/06/2023
Effective from: 30/05/2023
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
30 May 2023
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Title: |
Ward Housing Hub Budget 2023/24 – budget carry forward from 2022/23.
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Decision Maker: (Including Job Title) |
James Clark, Assistant Director of Housing
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Cabinet Report: Area Housing Panels Review, Cabinet 23rd December 2019.
“That the Assistant Director of Housing be authorised, in consultation with the Head of Finance (Adults, Public Health and Housing) to increase the Ward Housing Hub budget (on a ward-by-ward basis) by the value of the Ward Housing Hub underspend in the preceding year within the 4-year cycle”
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Decision: |
Approval to increase the Ward Housing Hub budget (on a ward-by-ward basis) by the value of the Ward Housing Hub underspend in 2022/23, to be added to the Ward Housing Hub budget for 2023/24.
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Reasons for the Decision: |
On the 29th of December 2019, Cabinet agreed the implementation of 25 Ward Housing Hubs with an annual Ward Housing Hub budget allocation per Ward. The annual budgets commenced from 2020/21 financial year, to be managed within a four-year cycle, with any uncommitted budget rolling forward to the following financial year, with all budgets to be spent by the end of 2023/24.
Cabinet authorised that the Assistant Director of Housing in consultation with the Head of Finance (Adults, Public Health and Housing), to increase the Ward Housing Hubs budget (on a ward-by-ward basis) by the value of the Ward Housing Hub underspend in the preceding year within the 4-year cycle.
Having received details of the value of uncommitted budget, ward by ward, as at the end of financial year 2022/23, in consultation and agreement with Corporate Finance, the decision has been made by the Assistant Director of Housing to increase the Ward Housing Hub budget by this amount in 2023/24. |
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Details of alternative options considered and rejected: |
None. The decision has been made in accordance with the Cabinet authorisation agreed in December 2019. |
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None. |
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Dispensations Granted: (If any) |
None. |
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Reports or parts of reports considered |
Anne Marie Lubanski, Strategic Director of Adult Care, Housing and Public Health “Area Housing Panels Review”, Cabinet, 23rd December 2019.
James Smith, Tenant Engagement Manager, Report: “Ward Housing Hub Budget 2023/24 - carry forward” May 2023 |
I certify that this is a true record of the executive decision to approve the increase to the Ward Housing Hub budget for 2023/24 (on a ward-by-ward basis) by the value of the Ward Housing Hub underspend in 2022/23.
Signed by the Decision Maker: James Clark
Dated: 22nd May 2023
Name: James Clark
Job Title: Assistant Director of Housing
If you require any assistance in the completion of the decision record, please contact the Governance Team governance@rotherham.gov.uk
Wards affected: (All Wards);
Lead officer: James Smith
25/05/2023 - (R&E) Highways Traffic Management Framework 21 - 242 ref: 1487 Recommendations Approved
Award of the inclusion of Traffic Management companies onto a new framework agreement.
Decision Maker: Strategic Director of Regeneration and Environment
Decision published: 30/05/2023
Effective from: 25/05/2023
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
25th May,2023 |
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Title: |
Highways Traffic Management Framework 21 - 242 |
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Decision Maker: (Including Job Title) |
Paul Woodcock (Strategic Director, Regeneration and Environment) |
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Specific Delegation: (If any) |
Contract Standing Orders; Section 41.2: In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts. This is subsequently delegated to Assistant Directors in the sub-scheme of delegation.
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Brief Description of Decision: |
Award of inclusion of Traffic Management companies on to a new framework agreement. |
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Reasons for the Decision: |
The current framework expired in February 2023, and to ensure compliance, budget management and quality are maintained a new framework has been created via an open procurement procedure. |
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Details of alternative options considered and rejected: |
Option one - No capacity to deliver internally.
Option two – Continue with existing suppliers. – Noncompliant spend with no contractual control |
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Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
Not applicable
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Reports or parts of reports considered |
Highways Traffic Management Framework 21-242 |
I certify that this is a true record of the executive decision to award of inclusion of Traffic Management companies on to a new framework agreement
Signed by the Decision
Maker 
Dated: 25th May, 2023
Name: Paul Woodcock
Job Title: Strategic Director, Regeneration & Environment
Wards affected: (All Wards);
Lead officer: Paul Woodcock
25/05/2023 - (RE) Transport Capital Programme - entry of projects (June 2023) ref: 1486 Recommendations Approved
Entry of projects into the Transport Capital programme, pursuant to delegations granted by Cabinet in December 2022.
Specifically relating to the following workstreams –
· Local Neighbourhood and Road Safety.
Decision Maker: Strategic Director of Regeneration and Environment
Decision published: 30/05/2023
Effective from: 25/05/2023
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
25th May, 2023
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Title: |
Transport Capital Programme – entry of projects for Local Neighbourhood Road Safety (June ’23) |
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Decision Maker: (Including Job Title) |
Paul Woodcock, Strategic Director of Regeneration and Environment
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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Delegation to enter Local Neighbourhood & Road Safety schemes into the Capital Programme, in consultation with the Cabinet Member for Transport and Environment and Section 151 Officer.
Cabinet Report 19th Dec ‘22 item 90 refers.
Approved by Cabinet Member – 15th May ‘23 Approved by Section 151 Officer – 15th May ‘23
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Decision: |
Entry of LNRS project in Wales ward into the Transport Capital Programme
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Reasons for the Decision: |
To enable delivery of projects under the LNRS theme within the approvals at Cabinet, 19th December 2022. |
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Details of alternative options considered and rejected: |
Not approving would hinder the delivery of Cabinet approved priorities.
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None. |
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Dispensations Granted: (If any) |
None. |
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Reports or parts of reports considered |
Transport Capital Programme – entry of projects for Local Neighbourhood Road Safety (June ’23) |
I certify that this is a true record of the executive decision to enable delivery of projects under the LNRS theme
Signed by the
Decision Maker
Dated: 25th May, 2023
Name: Paul Woodcock
Job Title: Strategic Director, Regeneration & Environment
If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk
Wards affected: (All Wards);
Lead officer: Nat Porter
24/05/2023 - Report of consultation on Proposed 40mph speed limit TRO on Ravenfield Lane ref: 1485 Recommendations Approved
Approval of the proposal to reduce the speed limit at Ravenfield Lane to 40 mph.
Decision Maker: Strategic Director of Regeneration and Environment
Decision published: 30/05/2023
Effective from: 24/05/2023
Decision:
ROTHERHAM METROPOLITAN BOROUGH COUNCIL
RECORD OF OFFICER EXECUTIVE DECISION
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Date of Decision: |
24th May 2023 |
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Title: |
Delegated Officer Decision Report – Consultation Update Proposed 40mph Speed Limit at Ravenfield Lane. |
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Decision Maker: (Including Job Title) |
Simon Moss Assistant Director – Regeneration & Environment
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Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub-Scheme of Delegation.
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The scheme was reported to Cabinet Members on 19th July 2021 as part of the Transportation Capital Investment Programme Report 2021/22 (Additional Scheme Approval). Item 27 – ‘Resolved:- That Cabinet approves the Neighbourhood Road Safety Schemes listed in Appendix 2 for delivery in 2021-22 and delegates the decision on any necessary changes to the programme to the Strategic Director for Regeneration and Environment in consultation with the Cabinet Member for Transport and Environment’. (The Cabinet Member for Transport & Environment signed off this report on 9th May 2023) The sub-scheme of delegation authorises the Assistant Director to promote, consider objections to and implement Traffic Regulation Orders under the Road Traffic Regulation Act 1984. |
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Decision: |
Approval of the proposal to reduce the speed limit at Ravenfield Lane to 40 mph.
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Reasons for the Decision: |
To enable the implementation of a 40mph speed limit on Ravenfield Lane between Thrybergh Lane and the A630 Doncaster Road. To assist in the reduction the incidence of injury & non injury road traffic collisions taking place.
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Details of alternative options considered and rejected: |
A 50mph speed limit was originally considered but when compared with the 40mph speed limit proposed, using the DfT speed limit assessment tool, it did not achieve the desired reductions, in casualty/injury severity & speed.
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Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision: |
None |
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Dispensations Granted: (If any) |
None
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Reports or parts of reports considered |
Delegated Officer Decision Report – Consultation Update Proposed 40mph Speed Limit at Ravenfield Lane.
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I certify that this is a true record of the executive decision to approve the proposal to reduce the speed limit at Ravenfield Lane to 40 mph.
Signed by the
Decision Maker
Dated: 24th May, 2023
Name: Simon Moss
Job Title: Assistant Director Regeneration & Environment
If you require any assistance in the completion of the decision record please contact the Governance Team governance@rotherham.gov.uk
Wards affected: Bramley & Ravenfield;
Lead officer: Ian Shelton