Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

 

Officer Decisions

01/12/2020 - (ASC&H) 19-152 - Mould Eradication Works ref: 1138    Recommendations Approved

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 08/04/2021

Effective from: 01/12/2020

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER NON-EXECUTIVE DECISION

 

Date of Decision:

 

1 December 2020

Decision Maker:

(Including Job Title)

 

Tom Bell - Assistant Director - Housing

Specific Delegation:

(If any)

 

Non-specific

Brief Description of Decision:

 

 

The award of a contract in respect of mould eradication works. This was tendered and awarded to Quality Eradication Services Today Ltd for a period of 24 months, with the option to extend by a further 2 x 12-month periods at the sole discretion of the Council.

 

This was tendered and awarded to Quality Eradication Services Today Ltd (QEST) for a period of 24 months, with the option to extend for a further 2 x 12-month periods.

 

The contract will commence on 4 January 2021

 

Details of the contract can be found on the Council’s contracts register at the following link:

 

https://www.rotherham.gov.uk/downloads/download/7/tenders-and-contracts

Reasons for the Decision:

 

 

The result of a competitive procurement procedure.

 

The procedure was undertaken as an Open Tender exercise which was conducted in line with the Public Contract Regulations 2015 and the Council’s own Financial and Procurement Procedure Rules.

 

Details of alternative options considered and rejected:

 

n/a

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

n/a

Dispensations Granted:

(If any)

 

 

 

Reports or parts of reports considered

 

Tender evaluation report

 

I certify that this is a true record of the executive decision to appoint a suitably qualified organisation to provide services that meet the council’s current requirement for the treatment of condensation and mould growth within the Council’s housing stock

 

Signed by the Decision Maker  

Dated: 1 December 2020 

 

Name:  Tom Bell                                  

Job Title: Assistant Director - Housing

 

Wards affected: (All Wards);

Lead officer: Tom Bell

30/03/2021 - (FCS) Supplier Relief / Faster Payment April - June 2021 ref: 1158    Recommendations Approved

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 07/04/2021

Effective from: 30/03/2021

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

 

30 March 2021

Decision Maker:

(Including Job Title)

 

Judith Badger

Strategic Director of Finance and Customer Services

Specific Delegation:

(If any)

 

Non-specific

Brief Description of Decision:

 

 

That the measures previously approved in relation to the immediate payment of invoices (including receipting, dealing with disputes and invoice frequency) remain in place until 30 June 2021.

 

Reasons for the Decision:

 

 

To continue to respond the COVID-19 pandemic and the need to support Suppliers.

Details of alternative options considered and rejected:

 

The accompanying briefing paper sets out the payment arrangements to support Suppliers which are currently in place and which would otherwise end on 31st March 2021. The reasons for the decision to continue the arrangements are set out in the paper. The position will be reviewed again before the end of June 2021.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

No conflicts of interest

Dispensations Granted:

(If any)

 

N/A

Reports or parts of reports considered

 

Briefing Paper for the Strategic Director of Finance and Customer Services – Supplier Relief post 23 March 2021.


 

I certify that this is a true record of the decision in relation to Supplier Relief / Faster Payment April – June 2021.

 

 

Signed by the Decision Maker

                                                                     

Dated          30 March 2021

 

Name:        Judith Badger         

                                                     

Job Title: Strategic Director Finance & Customer Services S151 Officer

 

 

Wards affected: (All Wards);

Lead officer: Judith Badger

26/03/2021 - (CEX) To Approve Temporarily Changing Seven Polling Places ref: 1156    Recommendations Approved

The temporary change of seven polling places for the 6 May 2021 Local Government and Police & Crime Commissioner elections due to their unavailability.

Decision Maker: Chief Executive

Decision published: 30/03/2021

Effective from: 26/03/2021

Decision:

 

Date of Decision:

 

26 March 2021

Decision Maker:

(Including Job Title)

 

Sharon Kemp, Chief Executive

Specific Delegation:

(If any)

 

Appendix 9, Section 3B: Chief Executive

 

3. (d) To divide electoral divisions into polling districts at local government elections – Section 31 Representation of the People Act 1983

 

Brief Description of Decision:

 

 

To approve temporarily change seven polling places for the 6 May 2021 Local Government and Police & Crime Commissioner elections due to their unavailability.

Reasons for the Decision:

 

 

Under Section 18A to 18E Representation of the People Act 1983 the Council has a duty to designate polling places for the polling districts and keep these under review.

 

Following the latest Polling District and Polling Places Review, Full Council approved the scheme of polling districts and polling places on 30 October 2019.

 

Due to the unavailability of seven polling places on 6 May 2021, it is necessary to allocate temporary alternative polling places for the affected polling districts.

 

The decision is required at short notice due to the election timetable, therefore it needs to be made under delegated powers.

 

Details of alternative options considered and rejected:

 

As polling districts are small geographical areas, there is often only a limited number of options of suitable buildings to use as polling stations.  Consideration has been given to The Electoral Commission’s guidance when seeking alternatives.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

None.

Dispensations Granted:

(If any)

 

n/a

Reports or parts of reports considered

 

Appendix 1, attached to this paper details the polling districts, current polling places, temporary polling place and the reason for the change.

 

 

I certify that this is a true record of the executive decision to amend seven polling places as set out in Appendix 1 of this decision record.

 

Signed by the Decision Maker  

Dated: 26th March 2021   

 

Name: Sharon Kemp                                     

Job Title: Chief Executive         

 

Wards affected: (All Wards);

Lead officer: Sharon Kemp

25/03/2021 - (ACEX) To approve the use of unspent COVID Winter Grant ref: 1155    Recommendations Approved

To approve the use of unspent COVID Winter Grant of £9,962 of the £30,000 allocation for food support via VAR for Christmas to be used over the Easter holiday period for the same purposes.

Decision Maker: Assistant Chief Executive

Decision published: 29/03/2021

Effective from: 25/03/2021

Decision:

 

Date of Decision:

 

25th March 2021.

Decision Maker:

(Including Job Title)

 

 Jo Brown, ACX.

Specific Delegation: 

(If any)

 

None.

Brief Description of Decision:

 

 

To approve the use of unspent COVID Winter Grant of £9,962 of the £30,000 allocation for food support via VAR for Christmas to be used over the Easter holiday period for the same purposes.

Reasons       for       the

Decision:

 

 

The original grant allocation only covered Christmas. The decision will enable a change to the SLA Schedule supplement with VAR to facilitate use over Easter for the reasons set out:

 

•   £30,000 was allocated by Cabinet to VAR to support circa 300 families being provided by VCS organisations over Christmas. The grant would be used to purchase, parcel up and distribute food alongside provision supported through charitable donations.

 

•   The out-turn for the Christmas food support shows 302 families provided for, including 1023 people of which 567 were children. However, even though the anticipated outcomes were achieved, £9,962 of the funding remains unspent.

 

•   VAR now propose to extend the provision that was made over Christmas to the Easter school holiday period. This would involve working across the same range of VCS organisations, delivering food support targeted to vulnerable families with children. This proposal is compliant with the DWP grant conditions and objectives of the Cabinet decision.

 

•   The use of the grant over the Easter school holidays will ensure that it is fully spent, and additional community benefit realised.

Details of alternative options considered and rejected:

 

Any alternative would require finding another use for the funding or the risk of the grant remaining unspent and having to be returned to DWP.

Conflicts of interest declared by any Executive Member

None.

consulted by the decision maker which relates to the decision:

 

 

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

 

Briefing paper with recommendation.

 

I certify that this is a true record of the executive decision to ….

 

Signed by the Decision Maker      

Dated:       25.3.21

 

Name:       Jo Brown                             

Job Title:  Assistant Chief Executive

Wards affected: (All Wards);

Lead officer: Jo Brown