Agenda and minutes

Cabinet - Monday, 23rd December, 2019 10.00 a.m.

Venue: Council Chamber - Rotherham Town Hall, Moorgate Street, Rotherham, South Yorkshire S60 2TH

Contact: James McLaughlin, Head of Democratic Services  01709 822477 or Email: james.mclaughlin@rotherham.gov.uk

Items
No. Item

73.

Declarations of Interest

 

To invite Councillors to declare any disclosable pecuniary interests or personal interests they may have in any matter which is to be considered at this meeting, to confirm the nature of those interests and whether they intend to leave the meeting for the consideration of the item.

Minutes:

There were no declarations of interest.

74.

Questions from Members of the Public

 

To receive questions from members of the public who wish to ask a general question in respect of matters within the Council’s area of responsibility or influence.

 

Subject to the Chair’s discretion, members of the public may ask one question and one supplementary question, which should relate to the original  ...  view the full agenda text for item 74.

Minutes:

There were no questions from members of the public.

75.

Minutes of the Previous Meeting pdf icon PDF 146 KB

 

To receive the record of proceedings of the Cabinet meeting held on 21 October 2019.

Minutes:

Resolved:-

 

That the minutes of the previous meeting held on 21 October 2019 be approved as a true and correct record of the proceedings.

76.

Exclusion of the Press and Public

 

Agenda Item 19 has an exempt appendix. Therefore, if necessary when considering those items, the Chair will move the following resolution:-

 

That under Section 100(A) 4 of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the grounds that it  ...  view the full agenda text for item 76.

Minutes:

Resolved:-

 

That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the Agenda Item 19 on the grounds that the appendices involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12(A) of such Act  ...  view the full minutes text for item 76.

77.

Adult Services Non-residential Care Charging Policy Proposals pdf icon PDF 884 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

That approval be given as set out below to make changes to the non-residential charging policy.

 

1.    Note the outcome of the consultation as set out in detail in Appendix 3.

 

2.    Approve Proposal 2 - Under  ...  view the full agenda text for item 77.

Additional documents:

Minutes:

Consideration was given to a report which presented policy proposals in respect charges for non-residential adult care services following a detailed consultation process with the public, service users and support agencies which had taken place between July and September 2019. The report provided details in respect of the feedback received  ...  view the full minutes text for item 77.

78.

Home Care & Support Tender Outcome Report pdf icon PDF 247 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

1.    That the following update be noted:-

·         the co-production work and re-design of a new service specification was successfully completed to enable a tender process to take place

·         a competitive tendering exercise ran from 7th June to  ...  view the full agenda text for item 78.

Additional documents:

Minutes:

Consideration was given to a report which provided an update report which provided:-

 

·         a brief summary of the new delivery model for Home Care and Support outlining the principles and approaches

·         an overview of the new Home Care and Support service specification

·         information on the tendering process and award of  ...  view the full minutes text for item 78.

79.

South Yorkshire Regional Adoption Agency pdf icon PDF 182 KB

Report of the Interim Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

1.    That the business case be endorsed to enable the Council to work towards a regionalised model of adoption services in accordance with the Department for Education’s expectations.

Additional documents:

Minutes:

Consideration was given to a report which sought endorsement of a business case to enable the authority to work towards a regionalised model of adoption services across South Yorkshire.

 

It was reported that in June 2015 the government had required local authorities to work towards Regional Adoption Agency (RAA) model  ...  view the full minutes text for item 79.

80.

Proposal to increase capacity at Rawmarsh Community School pdf icon PDF 166 KB

Report of the Interim Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

1.    That, subject to a successful planning application and receipt of satisfactory procurement evidence, approval be granted to allocate £0.9m capital to the Wickersley Partnership Trust to increase capacity by 150 places at Rawmarsh Community School, to  ...  view the full agenda text for item 80.

Additional documents:

Minutes:

Consideration was given to a report which sought approval to fund an increase in capacity at Rawmarsh Community School to accommodate the current and future demand for places within catchment area, subject to a successful planning application.

 

It was reported that the school had experienced a significant increase in pupil  ...  view the full minutes text for item 80.

81.

Rotherham Youth Justice Plan 2019-2021 pdf icon PDF 144 KB

Report of the Interim Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

1.    That the publication of the Rotherham Youth Justice Plan 2019-21 be noted.

Additional documents:

Minutes:

Consideration was given to the Rotherham Youth Justice Plan 2019-21 which had been published by the Rotherham Youth Offending Team Management Board in October 2019.

 

It was reported that the Youth Justice Plan provided detail as to how Rotherham Youth Offending Team (YOT) intended to deliver services to improve outcomes  ...  view the full minutes text for item 81.

82.

2019 Education Performance Outcomes pdf icon PDF 176 KB

Report of the Interim Strategic Director of Children and Young People’s Services

 

Recommendations:-

 

1.    That the report and education performance outcomes for Rotherham in 2019 be noted.

 

Additional documents:

Minutes:

Consideration was given to a report which presented an overview of the provisional unvalidated educational outcomes of children and young people in primary, special, secondary schools and academies in Rotherham for the academic year ending in the summer of 2019. Provisional national averages in the primary and secondary phase had  ...  view the full minutes text for item 82.

83.

Temporary use of Boston Park (Part) by Yorkshire Water pdf icon PDF 152 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That 8,880 m2 land at Boston Park be temporarily utilised by Yorkshire Water by way of a short-term lease to store soil, materials and site accommodation, to allow service reservoirs to be replaced in their current locations on  ...  view the full agenda text for item 83.

Additional documents:

Minutes:

Consideration was given to a report which proposed the temporary utilisation of land at Boston Park by Yorkshire Water, Yorkshire, which was needed to replace two existing reservoirs which were coming to the end of their asset life. 

 

It was noted that over 20,000 properties and Rotherham Hospital were directly  ...  view the full minutes text for item 83.

84.

October Financial Monitoring and Medium Term Financial Strategy Update pdf icon PDF 223 KB

Report of the Strategic Director of Finance and Customer Services

 

Recommendations:-

 

1.    That the current General Fund Revenue Budget forecast of £4.1m overspend be noted.

 

2.    That it be noted that actions will continue to be taken to mitigate the forecast overspend.

 

3.    That the Capital Programme update be noted.  ...  view the full agenda text for item 84.

Additional documents:

Minutes:

Consideration was given to a report which set out the financial position as at the end of October 2019, which was based on actual costs and income for the first seven months of 2019/20 and forecast for the remainder of the financial year. 

 

It was noted that financial performance is  ...  view the full minutes text for item 84.

85.

Council Plan Monitoring Quarter 2 (July to September June 2019) pdf icon PDF 180 KB

Report of the Assistant Chief Executive

 

Recommendations:-

 

  1. That the overall position and direction of travel in relation to the Council Plan performance be noted.

 

  1. That Cabinet discuss measures which are not achieving their targets and the actions required to improve performance, including future performance clinics.

 

  1. That the performance reporting timetable  ...  view the full agenda text for item 85.

Additional documents:

Minutes:

Consideration was given a report setting out performance against measures detailed in the Council Plan for the second quarter of 2019/20 covering the period from 1 July to 30 September 2019.

 

The Quarter 2 Performance Report provided an analysis of the Council’s current performance against 13 key delivery outcomes and  ...  view the full minutes text for item 85.

86.

New Application for Business Rates Discretionary Relief for The Drop-In Centre (Rawmarsh) pdf icon PDF 140 KB

Report of the Strategic Director of Finance and Customer Services

 

Recommendations:-

 

1.    That 20% top up discretionary relief be awarded to The Drop-In Centre (Rawmarsh), for the period 10th April 2019 to 31st March 2020.

Additional documents:

Minutes:

Consideration was given to an application for the award of a business rate discretionary relief for The Drop-In Centre (Rawmarsh). This was in accordance with the Council’s Discretionary Business Rates Relief Policy (approved by Cabinet on 12th December 2016).

 

Resolved:-

 

That 20% top up discretionary relief be awarded  ...  view the full minutes text for item 86.

87.

Area Housing Panels Review pdf icon PDF 166 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

1.    That the existing Area Housing Panels be disestablished at the end of the 2019/20 financial year and be replaced by 25 ward Housing Hubs.

 

2.    That from 2020/21 financial year, a base budget of £4,000 be  ...  view the full agenda text for item 87.

Additional documents:

Minutes:

Consideration was given to a report which provided details of the Area Housing Panels review process and consultation findings and set out recommendations for revised budget setting, associated governance and organisational arrangements for tenant engagement, to be implemented from 2020.

 

The proposal would create 25 ward Housing Hubs, aligned to  ...  view the full minutes text for item 87.

88.

Housing Revenue Account Business Plan 2020-21 pdf icon PDF 203 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

That Cabinet resolves to recommend to Council:

 

1.    That the proposed 2020-21 Base Case Option 3 for the Housing Revenue Account Business Plan be approved.

 

2.    That the plan be reviewed annually to provide an updated financial  ...  view the full agenda text for item 88.

Additional documents:

Minutes:

Consideration was given to a report which provided a detailed technical overview of the current position of the Housing Revenue Account (HRA) Business Plan and the reasons for changes to the plan.

 

It was reported that the Housing Revenue Account recorded all expenditure and income relating to the provision of  ...  view the full minutes text for item 88.

89.

Housing Revenue Account Rents and Service Charges 2020-21 pdf icon PDF 145 KB

Report of the Strategic Director of Adult Care, Housing and Public Health

 

Recommendations:-

 

That Cabinet resolve to recommend to Council:-

 

1.    That dwelling rents be increased by 2.7% in 2020/21 in line with the government guidelines on rents for social housing from April 2020 which allows rents to increase by  ...  view the full agenda text for item 89.

Additional documents:

Minutes:

Consideration was given to a report which sought approval for the proposed values of the housing rents, non-dwelling rents, District Heating and service charges and the draft Housing Revenue Account Budget for 2020/21.

 

The report proposed the following changes:-

 

·         That housing rents be increased in line with CPI (as at  ...  view the full minutes text for item 89.

90.

Town Centre Masterplan Public Realm Improvements Phase 1 pdf icon PDF 156 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That approval be given to Phase 1 of the public realm improvement scheme.

 

2.    That approval be given to the allocation of funding from the Town Centre Investment Fund (TCIF), to progress to final design and implementation.

Additional documents:

Minutes:

Consideration was given to a report which sought agreement for the design proposals and to the release of funding in the approved capital programme to implement phase 1 of the public realm improvements contained in the Town Centre Masterplan.

 

It was reported that proposed locations for improvement as part of  ...  view the full minutes text for item 90.

91.

Sheffield City Region Statement of Common Ground pdf icon PDF 138 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That the Council be a signatory to the Sheffield City Region Statement of Common Ground.

Additional documents:

Minutes:

Consideration was given to a report which sought agreement for the Council to become a signatory to the Sheffield City Region Statement of Common Ground. It was reported that local planning authorities have a statutory “duty to cooperate” with other relevant bodies in order to encourage and enable strategic planning.  ...  view the full minutes text for item 91.

92.

Rotherham Town Centre Parking Strategy pdf icon PDF 155 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That Cabinet formally adopt the Town Centre Parking Strategy.

Additional documents:

Minutes:

Consideration was given to a report which sought formal adoption of a new Town Centre Parking Strategy, which formed a broad policy statement indicating that the Council would maintain an appropriate level of parking provision which was commensurate with the environmental, development and economic needs of the Town Centre and  ...  view the full minutes text for item 92.

93.

Rotherham Local Plan - Local Development Scheme pdf icon PDF 141 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That Cabinet recommend to Council that the revised Local Development Scheme be adopted with effect from 23 January 2020.

Additional documents:

Minutes:

Consideration was given to a report which outlined a revised Local Development Scheme and the timescale for progressing a partial update of the Local Plan Core Strategy, which had been approved by the Council on 8 July 2019. It was reported that The Local Development Scheme (LDS) set out a  ...  view the full minutes text for item 93.

94.

Review of Hackney Carriage and Private Hire Licensing Policy pdf icon PDF 188 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That Cabinet agree the draft policy that should be consulted upon and authorise officers to commence consultation as outlined in this report.

Additional documents:

Minutes:

Consideration was given to a report which outlined the key changes proposed to the Hackney Carriage and Private Hire Licensing Policy and sought approval to commence a period of consultation in relation to the proposals.

 

It was reported that, in July 2015, the Council had introduced a Hackney Carriage and  ...  view the full minutes text for item 94.

95.

Neighbourhood Road Safety Schemes pdf icon PDF 295 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That Cabinet accept the schemes identified in Figure 1 into the programme for delivery in 2019/20;

 

2.    That Cabinet approve the continued development of the schemes identified in Figure 2 as part of the indicative future programme, and;  ...  view the full agenda text for item 95.

Additional documents:

Minutes:

Consideration was given to a report which provided an update on the progress made on schemes to be funded from the Community Safety Concerns Fund, during the financial year 2019/20 and the process for the remainder of the three year programme.

 

It was noted that capital funding had been made  ...  view the full minutes text for item 95.

96.

Statement of Licensing Principles (Licensing Act 2003) pdf icon PDF 172 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

1.    That approval be given to begin the second stage of public consultation, in line with the option agreed by Cabinet in June, in respect of the Council’s Licensing Act 2003 Statement of Licensing Policy.

 

2.    That Cabinet agree that  ...  view the full agenda text for item 96.

Additional documents:

Minutes:

Consideration was given to a report in respect of a revised Statement of Licensing Policy under the Licensing Act 2003 and sought approval to commence formal consultation on the revised policy.

 

It was reported that Section 5 of the Licensing Act 2003 required a licensing authority to prepare and publish  ...  view the full minutes text for item 96.

97.

Statement of Licensing Principles (Gambling Act 2005) pdf icon PDF 179 KB

Report of the Strategic Director of Regeneration and Environment

 

Recommendations:-

 

  1. That approval be given to undertake consultation, in line with the option agreed by the Council in June, in respect of the Council’s revised Gambling Act 2005 Statement of Licensing Policy.

Additional documents:

Minutes:

Consideration was given to a report which presented the Statement of Licensing Policy under the Gambling Act 2005 and sought approval to commence formal consultation on the proposed policy.

 

It was noted that Section 349 of the Gambling Act 2005 required a licensing authority to prepare and publish a statement  ...  view the full minutes text for item 97.

98.

Recommendations from Overview and Scrutiny Management Board

To receive a report detailing the recommendations of the Overview and Scrutiny Management Board in respect of the above items that were subject to pre-decision scrutiny on 20 December 2019.

Minutes:

Consideration was given to the circulated report, the contents of which were included as part of the relevant items and the details included accordingly.

99.

Date and Time of Next Meeting

 

The next meeting of the Cabinet will be held on Monday INSERT DATE commencing at INSERT TIME in Rotherham Town Hall.

Minutes:

Resolved:- 

 

That the next meeting of the Cabinet take place on Monday 20 January 2020 at 10.00 a.m. in Rotherham Town Hall.