Agenda, decisions and draft minutes

To invite Councillors to declare any disclosable pecuniary interests or personal interests they may have in any matter which is to be considered at this meeting, to confirm the nature of those interests and whether they intend to leave the meeting for the consideration of the item.

The following declarations of interest were made:

Councillor Sheppard did not take part in the discussion or vote on  ...  view the full minutes text for item 79.

To receive questions from members of the public who wish to ask a general question in respect of matters within the Council’s area of responsibility or influence.

Subject to the Chair’s discretion, members of the public may ask one question and one supplementary question, which should relate to the original  ...  view the full agenda text for item 80.

There were three questions from members of the public:

1.    Mr Marston stated that in 1928, the Rotherham Mayor signed an agreement with the National Playing Fields Association and Carnegie UK to accept a grant for the Herringthorpe Gardens and Playing Fields. The agreement was that the playing fields would  ...  view the full minutes text for item 80.

To receive the record of proceedings of the Cabinet meeting held on 18 November 2024.

Resolved:-

That the Minutes of the Cabinet meeting held on 18 November 2024 be approved as a true and correct record of the proceedings and signed by the Chair.

There are no exempt items on the agenda.

The Chair advised that there were no items of business on the agenda that would require the exclusion of the press and public from the meeting.

Report from the Strategic Director of Children and Young People’s Services.

Recommendations:

That Cabinet:

1. Note the report and the capital plans brought forward for Newman School following academisation to TEAM Multi-Academy Trust.

2. Approve the decision for the proposed £2.5 million capital investment to create additional school places, as part of  ...  view the full agenda text for item 83.

Consideration was given to report which provided an update on Children and Young People Services (CYPS) Special Educational Needs and Disabilities (SEND) Sufficiency planning. The update related to the growth of special school places at Newman School. The report laid out proposals for Newman School following the school’s academisation to  ...  view the full minutes text for item 83.

Report from the Strategic Director of Children and Young People’s Services.

Recommendation:

1.    That Cabinet approve the response to the recommendations, as detailed in Appendix 1, and note the report.

This item was deferred to a future meeting.

Report from the Strategic Director of Finance and Customer Services.

Recommendations:

1.    That the MTFS 2024/25 to 2027/28 update be noted.

2.    That Cabinet note the potential requirement to use reserves in order to balance the Council’s outturn position for 2024/25.

Consideration was given to the report which set out an update on the Council’s Budget and Medium Term Financial Strategy (MTFS) to 2027/28. The update included the standard technical updates required, recognition of financial pressures impacting the delivery of services and the ongoing impact on the Council’s base costs from  ...  view the full minutes text for item 85.

Report from the Strategic Director of Finance and Customer Services.

Recommendation:

That Cabinet approve the application for Discretionary Business Rate Relief for Arc Church in accordance with the details set out in Section 6 to this report for the 2023/2024 and 2024/25 financial years.

Consideration was given to the report which presented the application for the award of Discretionary Business Rate Relief for Arc Church, Storage Container, Community Centre, Harding Avenue, Rawmarsh, Rotherham. Arc Church was a registered charity who were active in the local community, mainly with their largest project Rawmarsh Foodbank. The  ...  view the full minutes text for item 86.

Report from the Strategic Director of Regeneration and Environment.

Recommendations:

1.             That Cabinet approve the draft revised Kerbside Residential Waste Collection Policy for a public consultation.

2.             That Cabinet agree to the commencement of two pilots to test the approach to contamination, with the specific areas to be determined.

Consideration was given to the report which outlined the proposed changes to the Waste Collection Policies following a review. The changes sought to improve the accessibility of information by reducing a number of separate documents into one clear policy for Residential Kerbside Waste Collections (Appendix 1). In addition, the review  ...  view the full minutes text for item 87.

Report from the Strategic Director of Regeneration and Environment.

Recommendation:

That Cabinet endorse and approve the revised Health and Safety Policy as attached at Appendix 1.

Consideration was given to the report which summarised the statutory requirement placed on the Council to ensure a Health and Safety Policy was in place that articulated the Council’s approach to managing health and safety. The Policy was attached at Appendix 1 for consideration and recommended for approval (version 3.3)  ...  view the full minutes text for item 88.

Report from the Strategic Director of Regeneration and Environment.

Recommendations:

That Cabinet:

1.    Approve the renewal of the Town Centre and Clifton Park Public Spaces Protection Order (Appendix 4) for a period of three years upon expiry of the current Order in January 2025.

2.    Approve the renewal of the  ...  view the full agenda text for item 89.

Consideration was given to the report which outlined the responses to the consultation that sought the views of the public and partners in relation to the existing Public Space Protection Orders (PSPO’s) and the proposed conditions that would be considered as part of any new orders. Cabinet had authorised the  ...  view the full minutes text for item 89.

Report from the Strategic Director of Adult Care, Housing and Public Health.

Recommendations:

That Cabinet recommends to Council to: -

1.    Approve the proposed 2025/26 Base Case Option 2 for the HRA Business Plan.

2.    Note that the Business Plan will be reviewed annually to provide an updated financial position.  ...  view the full agenda text for item 90.

Consideration was given to the report which presented the Housing Revenue Account Business Plan, Rent Setting proposals and Service Charge proposals for 2025-26.

The proposed 2025/26 HRA Business Plan incorporated the Council’s commitments to continue and extend the Council’s Housing Delivery Programme, alongside significant new investment to support decency and  ...  view the full minutes text for item 90.

Report from the Assistant Chief Executive.

Recommendations:

That Cabinet

1. Approve the indicative programme and provisional allocations of the Community Recovery Fund Grant of £600,000 as follows:
   1. £62,975 to cover the costs incurred by the Council in responding to the events on the 4 August.
   2. £15,000 towards the delivery of a  ...  view the full agenda text for item 91.

Consideration was given to the report which set out the proposed indicative programme and allocations for the Community Recovery Fund (CRF.) Rotherham had been allocated £600,000 from the Fund to support the communities impacted by the significant violence and vandalism that took place at the Holiday Inn Express  ...  view the full minutes text for item 91.

Report from the Strategic Director of Regeneration and Environment.

Recommendations:

That Cabinet:

1.    Approve the inclusion of the additional £2million from the Mayor’s Sustainability Fund which was allocated through SYMCA, so that the allocated funds for the OPF total £4million.

2.    Approve the development of thematic interventions described at Section  ...  view the full agenda text for item 92.

Consideration was given to the report which sought approval to develop various thematic interventions into detailed deliverable projects through the £2 million allocation named the Our Places Fund (OPF). In addition, the report recommended that an additional £2million of the South Yorkshire Mayoral Combined Authority (SYMCA) Mayor’s Sustainability  ...  view the full minutes text for item 92.

Report from the Strategic Director of Regeneration and Environment.

Recommendations:

That Cabinet:

1.    Note the strategic approach to the management and maintenance of Rotherham’s Highways.

2.    Approve the indicative Highway Repair Programme for 2024/2025 as set out in Appendix 1 which includes the additional Councillor suggestions.

3.    Note that  ...  view the full agenda text for item 93.

Consideration was given to the report which described how Rotherham’s highways were strategically managed and maintained, in accordance with the agreed Highway Asset Management Policy, Strategy and Highway Asset Management Plan (HAMP.) The report also provided a review of the current Strategy for the management and maintenance of Rotherham’s Highways  ...  view the full minutes text for item 93.

Report from the Strategic Director of Finance and Customer Services.

Recommendations:

That Cabinet:

1.    Approves the Property & Facilities Services Legionella Policy (Appendix 1).

2.    Approves the Property & Facilities Services Fire Policy (Appendix 2).

3.    Approves the Property & Facilities Services Asbestos Policy (Appendix 3).

4.    Delegates any further changes to building  ...  view the full agenda text for item 94.

Consideration was given to the report which presented a suite of new policies which had been developed in relation to building compliance. The Property and Facilities Services Legionella Policy was attached at Appendix 1; the Property and Facilities Services Fire Policy at Appendix 2; and the Property and Facilities Services  ...  view the full minutes text for item 94.

To receive a report detailing the recommendations of the Overview and Scrutiny Management Board in respect of the above items that were subject to pre-decision scrutiny on 11 December 2024.

Consideration was given to the circulated report, the contents of which were included as part of the relevant items and the details included accordingly.

The next meeting of the Cabinet will be held on Monday 20 January 2025 commencing at 10.00am in Rotherham Town Hall.

That the next meeting of the Cabinet be held on Monday 20 January 2025, commencing at 10.00am in Rotherham Town Hall.