Agenda and minutes

There were no Declarations of Interest made at the meeting.

-        minutes of meeting held on 17^th June, 2013

The following report was submitted:-

Area Assembly Chairs

Monday, 17th June, 2013

Present:- Councillor McNeely (in the Chair); Councillors Atkin, Beaumont, Currie, Dodson, Falvey, J. Hamilton, N. Hamilton, Havenhand, Johnston, Read, Sims, Wallis and Whelbourn.

An apology for absence was received from Councillor Swift.

1.                              MINUTES OF THE PREVIOUS MEETING

The minutes of the meeting held on 4^th March, 2013, were noted.

2.                              AREA ASSEMBLY CHAIR/AREA PARTNERSHIP MANAGER/COMMUNITY FIRST UPDATE

Sarah Currer and Shaun Mirfield, Area Partnership Managers, gave the following reports:-

Rother Valley South

-      Dinnington Central had seen a real improvement with regard to crime and anti-social behaviour - crime had reduced by almost a quarter since 2011 and anti-social behaviour by 35%

-      Partnership surgeries had been held on the second Tuesday every month in the Dinnington Resource Centre involving Elected Members, Area Assembly, Police etc. 

-      Partnership activity days had been undertaken by a whole range of partners a number of which had centred around deprived communities with different locations being focussed on each time

-      Alcohol and drug dependence drop-in sessions organised for those who needed support and did not feel confident in booking appointments

-      Cooking on a Budget course started in Maltby by Ministry of Food

-      Lot of work focussed on disadvantaged communities of which Dinnington Central was 1.  There were 4 theme groups – Environment, Economic Skills and Employment Development, Health and Wellbeing, Young People and Where we Live and Keeping Safe

Wentworth South

-      Community First Panel in the Valley Ward had not met as yet to allocate their Y3 funding but had had their Community Plan approved

-      Silverwood Community First Panel had met and agreed their funding for the rest of the year with some really good projects coming through supporting disadvantaged communities

-      3 Disadvantaged Communities in Wentworth South – East Herringthorpe, East Rawmarsh and Thrybergh

-      East Herringthorpe had 4 priorities:-

·      Employment, Employability, Education and Skills

Employment surgeries, hopefully work clubs, work with Citizens Advice Bureau

·      Health

Community Alcohol Partnership, healthy lifestyles and healthy eating courses

·      Crime and Anti-Social Behaviour

Diversionary activities, work with Youth Service, environment projects, work with Police

·      Overarching priority of Community Engagement

Application for 2 Community Organisers with Groundwork Dearne Valley to develop and set up voluntary projects

-      Neighbourhood Action Group – baseline impact survey carried out in Parkgate from which an action plan would be developed

Wentworth North

-      Swinton planting project in conjunction with the school

-      Working with Wentworth Parish with regard to traffic issues

-      Action Plan almost completed

-      Hoober Ward had approved their Community Plan.  They would be meeting in August to plan how to spend their Community First funding

Wentworth Valley

-           Maltby Ward Plan had been approved and funding secured for 2013/14.  A meeting was to be held later in the month to allocate the funding for which a number  ...  view the full minutes text for item 17.

Resolved:-  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A to the Local Government Act 1972 (Exempt under Paragraph 3 of the Act – information relating to the financial/business affairs of any person (including the Council)).

Resolved: -  That, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A to the Local Government Act 1972 (as amended 2006 – information relates to finance and business affairs).

The Contract and Service Development Manager presented a report on the outcome of a tendering process for re-roofing works on the Canklow estate to be undertaken during 2013/14.

The tender had been offered to the market via the EU compliant Construction Framework Agreement.  Price submissions had been evaluated on a 50% price/50% quality basis.

It was noted that, although it was a fixed price contract, risk still existed around variation as the pricing was based on the scope of works provided by the Council.  In order to ensure that costs were controlled, the works had been split into 6 phases so priorities and budgets could be managed as required.

The works were expected to start in July and be ongoing for 6 months.

Resolved:-  (1)  That the tender submitted by Keepmoat Construction be approved for the delivery of the re-roofing programme at Canklow.

(2)  That all owner/occupiers/private landlords/leaseholders be approached where identified to ascertain if they wished, at their own cost, to have the works carried out on their own properties at the same.

(3)  That investigations take place on the possibility of renewable energy panels being installed.