Agenda and minutes

Overview and Scrutiny Management Board - Friday 26 October 2018 10.00 a.m.

Venue: Town Hall, Moorgate Street, Rotherham.

Contact: James McLaughlin, Head of Democratic Services The webcast can be viewed at http://www.rotherham.public-i.tv

Items

No.

Item

100.

Declarations of Interest

To receive declarations of interest from Members in respect of items listed on the agenda.

Minutes:

There were no declarations of interest by Members.

101.

Questions from Members of the Public and the Press

To receive questions from members of the public or press who are present at the meeting.

Minutes:

There were no questions from members of the public or press.

102.

Exclusion of the Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any part of the agenda.

Minutes:

The Chair reported that there were no items of business on the agenda that would require the exclusion of the press of public from the meeting.

103.

Budget Options 2019/20 and 2020/21 PDF 55 KB

To receive an update on the overall value of budget reductions necessary over the next two financial years and consider options that have been identified from service areas to address the budget gap across both years.

Additional documents:

Minutes:

Members considered the following budget proposals:-

Title	OSMB Comments	Supported or Not Supported	Additional Actions
Community Safety and Street Scene – Street Pride Zonal Working (RE2)	Members recognised the transformative nature of the proposal and the work that would be required to ensure that the new operating model was effective and delivered the anticipated savings.	Supported	N/A
Community Safety and Street Scene – Integrated Regulatory and Enforcement Services (RE3)	Members sought assurances that there would be no diminution of service provision.	Supported	N/A
Transport Fleet Extended Lease Years (RE4)	Members sought assurances that the purchase of vehicles represented best value as opposed to the present leasing arrangement.	Supported	N/A
Capitalise revenue expenditure for capital works carried out on the Highway Network, specifically Multihog patching works (RE5)	No comments	Supported	N/A
Capitalise expenditure for works carried out to replace obsolete street lighting units (RE6)	No comments	Supported	N/A
Review of Council Depots (RE7)	Members emphasised the importance of pace in delivering the proposed changes if the anticipated savings were to be realised in the timescales described.	Supported	N/A
Heritage Services – increased volunteering (RE8)	Members were very supportive of the proposal and suggested utilising a number of other organisations in the borough, such as the MCVC, for potential sources of volunteers.	Supported	N/A
Reduction in the Library stock budget (RE9)	Clarification was sought in respect of the number of fiction books loaned from libraries opposed to reference books. Further assurances were sought around consultation on proposals for reviewing library service provision.	Supported	Clarification to be provided in respect of the ratio of fiction books to reference books loaned from libraries in the borough.
Introducing an automatic car parking system at Rother Valley Country Park (RE10)	Clarification was sought in respect of the timescales for implementation and the impact on disabled users of the park.	Supported	N/A
Planning and Building Control - Reduction of staffing resources in Planning Service (RE11)	Discussions focussed on the impact of increased workload on the service if the number of applications increased subsequent to implementation. Assurances were provided that the proposal would not negatively impact on the provision of good service.	Supported	N/A
Increase in income from licence fees paid by business centre tenants and an increase in occupancy levels (RE12)	Clarification was sought in respect of how the proposal would impact on occupancy rates and it was confirmed that the analysis indicated that there would not be a negative impact.	Supported	N/A
Riverside House Café (RE13)	Members wanted further information on what the exact implication of the proposal would be. It was understood that this would not become clear until a procurement process had been undertaken.	No decision	A further report to be submitted to OSMB to provide further detail in respect of staffing implications and the impact on users of Riverside House.
Asset Management and Property Savings (RE14)	Members were not satisfied with the explanations provided in respect of the impact on the retention of archives and records currently stored at Bailey House.	No decision ... view the full minutes text for item 103.

104.

Urgent Business

To determine any item which the Chairman is of the opinion should be considered as a matter of urgency.

Minutes:

The Chair reported that there were no items of business requiring urgent consideration by the Board.

105.

Date and time of next meeting

The next meeting of the Overview and Scrutiny Management Board will be held on Wednesday 7 November 2018 at 11.00 a.m. in Rotherham Town Hall.

Minutes:

Resolved:-

That the next meeting of the Overview and Scrutiny Management Board be held on Wednesday 7 November 2018 at 11.00 a.m. in Rotherham Town Hall.

Agenda and minutes

Overview and Scrutiny Management Board - Friday 26 October 2018 10.00 a.m.

Your Council

More from your Council

Consultations and Surveys

Meeting Webcasts

The Mayor of Rotherham

Rotherham Town Hall