Agenda and minutes

Overview and Scrutiny Management Board - Wednesday 19 April 2023 10.00 a.m.

Venue: Council Chamber - Rotherham Town Hall, Moorgate Street, Rotherham, South Yorkshire S60 2TH

Contact: Caroline Webb, Senior Governance Adviser Tel: 01709 822765 email:  The webcast can be viewed at

No. Item


Minutes of the previous meeting held on February 8 2023 and March 15 2023 pdf icon PDF 178 KB

To consider the minutes of the previous meetings of the Overview and Scrutiny Management Board held on February 8, 2023 and March 15, 2023 and to approve them as a true and correct record of the proceedings.

Additional documents:


Resolved: - That the Minutes of the meeting of the Overview and Scrutiny Management Board held on  February 8, 2023 and March 15, 2023 be approved as a true record.


Declarations of Interest

To receive declarations of interest from Members in respect of items listed on the agenda.


There were no declarations of interest.


Questions from Members of the Public and the Press

To receive questions relating to items of business on the agenda from members of the public or press who are present at the meeting.


There were no questions.


Exclusion of the Press and Public

To consider whether the press and public should be excluded from the meeting during consideration of any part of the agenda.


There were no exempt items.


Council Plan Update pdf icon PDF 370 KB

To consider a report which focused on the progress made on the activities in the Year Ahead Delivery Plan and Council Plan performance measure data for Quarter 3.


Cabinet Portfolio: The Leader

Strategic Directorate: Assistant Chief Executive



Additional documents:


The Vice-Chair welcomed the Leader of the Council, the Chief Executive and the Head of Policy, Performance and Intelligence to the meeting. Also in attendance was the Assistant Director of Streetpride and Community Safety.


The Board considered a report providing an update of progress made on the activities in the Year Ahead Delivery Plan and Council Plan performance measure data for Quarter 3 (October – December 2022).


The Council Plan 2022-25 was a key document which outlined the Council’s vision for the Borough and priorities for serving residents and communities and was informed by public consultation. The Plan provided the medium-term basis for targeting resources, informing the budget-setting process and planning cycles, and ensuring that residents could hold the Council to account for delivery.


To enable the Council to work towards the Council Plan outcomes and achieve the commitments, the Council Plan performance measure targets were reviewed annually, and the Year Ahead Delivery Plan was also updated. These were attached as appendices to the report.


The Vice-Chair invited the Leader to introduce the report. The Leader highlighted that 87% of actions were on track or completed, with examples given of initiatives such as use of the Towns and Villages fund; additional universal youth work and development of social supermarkets. Of the delayed actions, seven would be completed before the end of the performance year, with five moved to the next year. The delays and mitigations in respect of Thurcroft library and housing growth programmes had been discussed at previous meetings. In respect of the Early Help strategy, it was noted this had been paused in light of the Government’s Family Hub initiative but would be reviewed in due course. It was noted that further work was being undertaken in respect of local labour agreements.


With regards to performance measures that had declined, the Leader provided clarification about how engagement with domestic abuse services was to be improved. It was noted that in respect of the measure to process new housing benefit claims, changes would be made to the way data was collected to ensure that the measure focussed on the areas of Council responsibility. Changes would also be made to the apprenticeship measure to ensure that this captures new starters.


The Vice-Chair invited questions from the Board and a discussion on the following points ensued:


Clarification was sought regarding the target for issuing Community Protection Orders. It was outlined that the intention was to intervene early to prevent the necessity of issuing enforcement notices. The Assistant Director highlighted that a high proportion of issues were resolved at the warning stage and the service was considering how this type of activity could be captured in future performance measures. It was noted that the service had introduced more qualitative measures to assess street cleanliness.


Clarification was sought if staffing changes had affected enforcement activity in respect of litter, fly-tipping and untidy gardens, with examples given to illustrate the concerns raised at a ward level and perceptions that that residents were not seeing  ...  view the full minutes text for item 176.


Scrutiny Review Recommendations - Access to Primary Care pdf icon PDF 407 KB

To consider the findings and recommendations of the Health Select Commission spotlight review into access to primary care.


The Senior Governance Advisor introduced the report, summarising the findings and recommendations of the Health Select Commission spotlight review into access to primary care. The review was prompted by insight provided by Healthwatch Rotherham, regarding continued enquiries from residents who were having difficulty accessing GP appointments.


The report seeks approval for the recommendations to be submitted to NHS South Yorkshire / Rotherham Place Board for consideration and response.


The Vice-Chair welcomed the Cabinet Member for Adult Social Care and Health and the Director of Public Health to the meeting.


The Vice-Chair invited questions from Members of the Board and a discussion on the following points ensued:


Further details were sought on how the Commission had arrived at its recommendations. In the absence of the Commission’s Chair, a request for was made for further details to be shared.


The Cabinet Member was asked for his views on the review and findings. He highlighted that the review reflected a national problem in access to primary care. He noted that services in Rotherham compared well regionally although improvements were still required. It was outlined that the Place Board and NHS South Yorkshire were part of the Health and Well-Being Board and in his role, would recommend that partners gave consideration to the recommendations.


The Director of Public Health observed that the focus of the review was access to GP services rather than the broad of primary care. However, he noted that GP practices were working collaboratively to drive improvements.


Examples were given of difficulties to access GP surgeries and questions were asked about the definition of reasonable waiting times. It was suggested that patients may present to emergency care if they were unable to secure an appointment, which may exacerbate pressures on those services.


It was noted that the key recommendations of the report referenced national issues and longstanding structural problems with GP contracts. A view was expressed that the deprivation formula for funding acted as a disincentive for practices to work in communities often with more complex health needs. It was also noted that demand for services had increased significantly since 2017. An example was given of a practice in a neighbouring borough doubling its number of GPs however, there were still pressures on available appointments. It was suggested that a structural change was required to encourage more people to work into primary change and retain existing staff. It was also highlighted that recent changes to the GP contract to offer same-day appointments may increase additional pressures on primary care.


The Chief Executive outlined in her role as co-chair of the Place Board, that it was recognised that national change was required and this would be raised through this forum and the Integrated Care Board. However, it was reiterated that unless change was affected at a national policy level, there was limited influence that could be exercised locally.




1.    Cabinet notes the following recommendations and considers its response.


2.    Cabinet approves the submission of the recommendations to NHS South Yorkshire /  ...  view the full minutes text for item 177.


Scrutiny Review Recommendations - Modern Slavery pdf icon PDF 460 KB

To consider the findings and recommendations of the Overview and Scrutiny Management Board’s spotlight review into modern slavery.


The Vice-Chair welcomed the Cabinet Member for Community Safety, Finance and Customer Services to the meeting.


In the absence of the Chair of OSMB, Cllr Browne introduced the report.  The review was prompted following the Council’s adoption of the Charter against Modern Slavery, to examine the effectiveness of partnership interventions which aim to tackle modern slavery in Rotherham.


The report details the lines of inquiry; invited witnesses and background information; a summary of its discussions and key findings. By its very nature, this spotlight review was an overview rather than in-depth analysis of the effectiveness of partnership arrangements in place to address modern slavery in Rotherham. In the course of the review, there was an opportunity to discuss with partners the key challenges faced in dealing this issue, explore what was working well and exchange ideas on areas for improvement.


The Cabinet Member, officers and partners were thanked for their openness in responding to enquiries. The review group were assured by the commitment across the South Yorkshire Modern Slavery Partnership to tackle exploitation. The examples given showed the complexity and sensitivity of this work and the part each agency plays.


The Vice-Chair invited the Cabinet Member and Assistant Director to comment on the review. The Cabinet Member welcomed its findings, commenting on the positive partnership working and areas for improvements. The Assistant Director noted that officers had found this work valuable. It was outlined that training and awareness raising was being delivered and a network of champions were in place.


It was noted that the recommendations reference good practice in other authorities. Clarification was sought on if the Council benchmarked itself against other authorities and implemented relevant learning. It was confirmed that the Council was an active member of a sub-regional forum and worked with third sector organisations.




1.    That Overview and Scrutiny Board approves the following recommendations:


               i.       That the Safer Rotherham Partnership (SRP) gives consideration to rolling out a targeted learning and development offer/campaign to raise awareness of modern slavery, how to spot the signs, risks and how to raise concerns and make referrals:

a)  to front-line staff across key agencies;

b)  to elected members;

c)   to the general public and targeted business such as letting agencies (commercial and residential).

              ii.       That the SRP gives consideration to mapping the local modern slavery landscape to identify high risk industries and hot spots (using the example of Bristol City Council).

            iii.       That consideration is given to establishing an RMBC Internal Governance Group including representation from services who may encounter modern slavery (for example, Procurement, Licensing, Environmental Health, Training Standards, Neighbourhood teams, Social Care and Housing).

            iv.       That consideration is given to how young adults at risk or experiencing modern slavery are safeguarded during the transition from children to adult services and are age assessed appropriately.

             v.       That consideration is given to developing referral pathways to ensure that modern slavery victims (both adult and child) have access to appropriate support (housing, advocacy, mental health support) on a  ...  view the full minutes text for item 178.


Work Programme pdf icon PDF 205 KB

To consider the Board’s Work Programme.


The Board considered its Work Programme.


Resolved: - That the Work Programme be approved.


Work in Progress - Select Commissions

To receive updates from the Chairs of the Select Commission on work undertaken and planned for the future.



The Chair of Improving Lives Select Commission outlined that consideration was being given to the work programme for the 2023-24 municipal year.


The Vice-Chair of Improving Places Select Commission gave a summary of the work of the Tenants Scrutiny Panel and its focus on communications and repairs. A briefing on the Environment Bill was planned.


Resolved: That the updates be noted.


Forward Plan of Key Decisions 1 April 2023 to 30 June 2023 pdf icon PDF 392 KB

To review and identify items for pre-decision scrutiny from the Forward Plan of Key Decisions covering the period from 1 April 2023 to 30 June 2023.


Resolved: That the Forward Plan of Key Decisions be noted.


Call-in Issues

To consider any issues referred for call-in from recent Cabinet meetings.


There were no call-in issues.


Urgent Business

To determine any item which the Chair is of the opinion should be considered as a matter of urgency.


There were no urgent items.


Date and time of next meeting

The next meeting of the Overview and Scrutiny Management Board will be held on Wednesday 10 May 2023 at 10am at Rotherham Town Hall.


Resolved: - That the next meeting of the Overview and Scrutiny Management Board will be held at 10am on Wednesday 10 May, 2023 at Rotherham Town Hall.