Agenda and minutes

The Former Cabinet Member for Waste and Emergency Planning - Monday 29 July 2013 9.30 a.m.

Venue: Town Hall, Moorgate Street, ROTHERHAM. S60 2TH

Contact: Debbie Pons, Principal Democratic Services Officer 

Items
No. Item

14.

Minutes of the previous meeting held on 1st July 2013 pdf icon PDF 25 KB

Minutes:

The minutes of the previous meeting of the Cabinet Member and Advisers for Waste and Emergency Planning held on 1st July, 2013, were considered.

 

Resolved:- That the minutes of the previous meeting be approved as a correct record for signature by the Chairman.

15.

Minutes of a meeting of the Health, Welfare and Safety Panel, held on 26th April, 2013 pdf icon PDF 33 KB

Minutes:

The following report was submitted:-

 

Health, Welfare and Safety Panel

Friday, 26th April, 2013

 

Present:- Councillor R. S. Russell (in the Chair); Councillors G. A. Russell, P. A. Russell and Wootton and Mrs. J. Adams (NUT), Mrs. S. Brook (NASUWT) and Mr. P. Harris (GMB)

 

 

Apologies for absence received from Councillors Dodson and Whelbourn.

 

52.                          

Minutes of the previous meeting held on 11th January, 2013

 

 

Resolved:- That the minutes of the previous meeting of the Health, Welfare and Safety Panel, held on 11th January, 2013, be approved as a correct record for signature by the Chairman.

 

53.                          

Statistics of Accidents, Injuries and Incidents of Violence to Employees

 

 

Consideration was given to the graphical data showing the statistics of accidents, injuries and incidents of violence to employees and which showed:-

 

·                RMBC Employee Only RIDDOR Reportable Accidents for the Council 2010, 2011 and 2012.

·                RMBC Employee Only RIDDOR Reportable Accidents by Directorate 2010,2011 and 2012.

·                RMBC Employee Only Accidents 2010, 2011 and 2012.

·                RMBC Employee Only Accident Frequency Rate by Month 2012.

·                RMBC Accidents by Type – January – December, 2012.

·                RMBC Employee Only Accidents by Gender – January – December, 2012.

 

It was noted that the spikes in relation to Accidents by Type relating to violence and aggression were more prevalent in Children and Young People’s Services and the trend for slips and falls was more evident during the winter months.

 

Agreed:-  That the information be noted.

 

54.                          

Health and Safety Bulletin

 

 

Consideration was given to the Health and Safety Bulletin, which was circulated at the meeting, which contained recent articles and reports of legal cases relating to health and safety.

 

Reference was made to an accident in Leeds where a flag pole had collapsed and struck a child causing serious injury. This had been previously raised as a risk by officers over a two year period, but nothing had been done. This highlighted the need to ensure clear lines of communication, especially when relating to health and safety issues.

 

Questions were asked about injuries to toddlers and whether there was an update to the recent case in York where a toddler had died by strangulation going down a slide.

 

Agreed:-  (1)  That the bulletin be received and the contents noted.

 

(2)  That an update be sought on the case involving the York toddler.

 

55.                          

Health, Welfare and Safety Panel - Overview of Initiatives and Procedures

 

 

Consideration was given to a verbal update by Neil Perry, Principal Health and Safety Officer, which provided an update to:-

 

(a)       Health and Safety Management Group

 

It was noted that following request from the Senior Emergency and Safety Management Team that a Health and Safety Management Group had recently been established and had met for the first time on the 16th April, 2013. The group was made up by Operational Directors from each of the directorates with the overall aim to ensure that health and safety requirements were properly embedded within their respective areas.

 

(b)       Recycling

 

          Training that has recently been  ...  view the full minutes text for item 15.

16.

Emergency Planning Society Conference - September 2013

Minutes:

Resolved:- That two Members of the Council be authorised to attend the Emergency Planning Society Conference, to be held at the Birmingham NEC on 25th and 26th September, 2013.

17.

Emergency Planning Update and Health and Safety Issues

Minutes:

Consideration was given to the update provided by the Emergency and Safety Manager.  The update included:-

 

(a) Business Continuity – meetings with Public Health colleagues (RMBC only at this stage) about integration of influenza plans, which are to be completed in advance of seasonal influenza season (September 2013); starting arrangements via occupational health for seasonal influenza vaccinations for health and social care staff; attendance at the Business Continuity Core Cities meeting and involved in proposing information to be included on a Cabinet Office website aimed at Small and Medium Enterprises, to enhance their Business Continuity arrangements (as are other Core Cities colleagues);

 

(b) Emergency Planning – staff and members of the Emergency Planning Shared Services joined Sheffield City Council members of staff at Loggist training at Sheffield Town Hall. The training was delivered by Skills2Share, who have previously delivered the Elected Member Awareness Sessions. Members of the team attended a national Mass Fatalities Seminar on 24th and 25th June 2013. Lessons learned at the seminar will be incorporated into the Mass Fatalities Plan currently being prepared.

 

(c) Health and Safety – recent activity as follows:-

 

: Health and Safety staff assisted the Health and Safety Executive and GasSafe in carrying out investigations into safe working practices involving the maintenance and management of domestic gas appliances and associated infrastructure;

 

: Health and Safety team member attended a scheduled Hellaby User Group meeting, to discuss matters in relation to the running of the depot including issues around Health and Safety;

 

: conducted a site inspection on two Streetpride highway construction schemes, at Fitzwilliam Road, Eastwood and at Doncaster Road, Thrybergh;

 

: conducted fire safety training for 42 staff at the Oaks Day Care Centre;

 

: attended a Health and Safety Committee meeting at the Barbers Avenue, Rawmarsh depot with managers and operatives’ representatives, concerning grounds maintenance;

 

: visited Swinton Fitzwilliam Primary School to examine the school kitchen extraction system canopy;

 

: conducted a site inspection on a Streetpride highway construction scheme at Carr Lane, Maltby. No major health and safety issues were identified during the visit;

 

: conducted a site inspection on several Swinton re-roofing contracts being undertaken by Morrisons, involving the replacement, maintenance and repair of faulty rooflines and the pointing of some chimneystacks. No major health and safety issues were identified during the visit.

 

: a team member has provided health and safety advice to the organisers of the Diversity Festival. The festival is one the highlights of the annual Rotherham Show and delivers live music and workshops;

 

: a member of the Health and Safety team carried out an inspection of a hoist used at the Oaks Day Centre; also conducted Practical Fire Extinguisher Training for staff at this Day Centre.

 

Resolved:- That the update be noted and the Emergency and Safety Manager be thanked for his contribution.

18.

Waste Update

Minutes:

Consideration was given to the update provided by the Waste Manager, Environment and Development Services.  The update included:-

 

(a) confirmation that the new working agreement, including the revised service standards document, will begin on Monday 5th August 2013;

 

(b) reference to the continuing discussions about the Interim Waste Treatment and Disposal Contract; various options were under consideration;

 

(c) early stages of a trial for the repair of black and green waste bins;

 

(d) this Council is participating in a national research study exercise, being undertaken by Zero Waste Scotland, into contamination in source segregated materials;

 

(e) negotiations have concluded to the satisfaction of all parties in respect of the maintenance contract for the landscaped area at Brookfield Park, Manvers;

 

(f) street cleaning – demonstrations of compact mechanical sweepers are taking place shortly in the Rotherham town centre.

 

Resolved:- That the update be noted and the Waste Manager be thanked for his contribution.

19.

Nominations to Outside Bodies / Membership of Panels / Sub-Groups etc 2013/14 pdf icon PDF 18 KB

Minutes:

Resolved:- (1) That representation on outside bodies for the 2013/14 Municipal Year be as follows:-

 

(i) Association of Public Service Excellence

Cabinet Member for Waste and Emergency Planning

 

(ii) Emergency Planning Shared Services – Rotherham and Sheffield

Cabinet Member for Waste and Emergency Planning

Cabinet Member for Regeneration and Development

 

(iii) South Yorkshire Joint Waste Procurement Board

Cabinet Member for Waste and Emergency Planning

 

(2) That representation on other Boards. Panels, Steering Groups for the 2013/14 Municipal Year be as follows:-

 

(i) Health Welfare and Safety Panel

 

Deputy Leader

Cabinet Member for Waste and Emergency Planning

Senior Adviser, Waste and Emergency Planning

Cabinet Member for Regeneration and Development

Health Select Commission – Councillor Wootton (substitute: Councillor Dalton)

Improving Lives Select Commission – Councillor G. A. Russell (substitute: Councillor  Ali)

Improving Places Select Commission – Councillor Swift (substitute: Councillor P. A. Russell)

Self-Regulation Select Commission – Councillor Sharman (substitute: Councillor J. Hamilton)

Overview and Scrutiny Management Board – Councillor Whelbourn (substitute: Councillor Steele)

 

together with trades unions’ representatives:-

 

Mrs. J. Adams, NUT

Mrs. S. D. Brook, NASUWT

Mr. G. Millns, UNISON

Mrs. K. Hall-Garritt, UNISON

Mr. J. Ogle, UNISON

Mr. P. Harris, GMB

Mr. D. Stockdale, UNITE

Mr. K. Stoddart, ATL

 

(ii) Recycling Group

 

Cabinet Member for Waste and Emergency Planning

Councillor Ali, Senior Adviser for Waste and Emergency Planning and BDR representative

Councillor Swift, Adviser for Waste and Emergency Planning

Councillor McNeely, Cabinet Member for Safe and Attractive Neighbourhoods

Health Select Commission – Councillor Beaumont

Improving Lives Select Commission – Councillor Lelliott

Improving Places Select Commission – Councillor Atkin (substitute: Councillor Falvey)

Members’ Training and Development Panel – Councillor Steele

Self-Regulation Select Commission – Councillor Ellis

Overview and Scrutiny Management Board – Councillor Beck