Officer Decisions

Officers exercise delegated decision making powers in respect of both non-executive and executive functions of the Council.

The present Scheme of Delegation from the Leader of the Council, which sets out how executive functions will be discharged, provides for delegated decision making by officers. Appendix 9 of the Constitution sets out the non-executive functions delegated to officers. All executive functions, other than those reserved by Cabinet, may be discharged by officers.

The Chief Executive and Strategic Directors of the Council have established their own sub-schemes of delegation detailing which and how both non-executive and executive functions will be discharged on behalf of the authority.

Decision records for the discharge of functions by officers are published below. These decision records set out the following information:-

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by Council officers.

Officer Decisions

28/03/2024 - Purchase of seven new homes at Infirmary Road, Parkgate under the Small Sites Homebuilder Initiative. ref: 1698    Recommendations Approved

Approval to enter into contract with Allert Building and Construction Ltd to purchase seven new homes at Infirmary Road, Parkgate.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 15/04/2024

Effective from: 28/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

28th March 2024

 

Title:

Purchase of seven new homes at Infirmary Road, Parkgate under the Small Sites Homebuilder Initiative.

 

Decision Maker:

(Including Job Title)

James Clark, Assistant Director of Housing

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Enaction of recommendation 3 of from the latest Housing Delivery Programme Report – 2024/25, approved by Cabinet 22 January 2024:

 

“That Cabinet approves the purchase of homes from any of the schemes identified in Exempt Appendix 5”.

 

and further to approval of the subsequent Full Business Case – Infirmary Road, Parkgate (SME Initiative) approved 28 March 2024 in consultation with the Cabinet Member for Housing.

 

Decision:

Approval to enter into contract with Allert Building and Construction Ltd to purchase seven new homes at Infirmary Road, Parkgate.  Identified in Appendix 5 to the January 2024 Cabinet report.

 

The Council will purchase:

·       Four no. two-bedroom houses

·       Three no. three-bedroom houses

 

The homes are scheduled to be handed over August / September 2024 and will be brought into the Council’s existing housing stock and made available to applicants from the Housing Register.

 

Reasons for the Decision:

The decision has been taken in-line with the Cabinet approval, to ensure that the Council can continue to deliver new council homes to meet residents’ needs.

 

The financial detail of the acquisitions is set out within the capital business case. It is not included within the decision record on the basis that it is commercially sensitive. This is in-line with the over-arching Cabinet report exemption.

 

Details of alternative options considered and rejected:

Previous Housing Delivery Programme reports have considered the alternative option not to pursue new acquisition opportunities and this was not recommended because the Council needs to ensure a continuous pipeline to deliver the Council homes needed.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None declared.

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Report of the Strategic Director of Adult Care, Housing and Public Health – Housing Development Programme Report – 2024/25.

 

Full Business Case (FBC) – Infirmary Road, Parkgate (SME Initiative)

 

 

I certify that this is a true record of the executive decision to ….

 

Enter into contract with Allert Building and Construction Ltd to purchase seven new homes at Infirmary Road, Parkgate. 

 

Signed by the Decision Maker  

 

Dated:          13/02/2024   

 

 

Name:          Ian Spicer             

 

Job Title:    Strategic Director

 

Wards affected: Rawmarsh East;

Lead officer: Lindsey Castle


04/04/2024 - Riverside House Accommodation and Collaboration with Partner Agencies ref: 1696    Recommendations Approved

The purpose of this report is to seek approval for the grant of a 5-year lease to the NHS Property Services at Riverside House. The report also outlines the proposals around a restack of the accommodation following a full review of the Strategic Asset Management Plans.

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 15/04/2024

Effective from: 04/04/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

04/04/2024

 

Title:

Riverside House Accommodation and Collaboration with Partner Agencies

 

Decision Maker:

(Including Job Title)

Simon Moss, Property, Regeneration and Transport Services.

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

That the Assistant Director Planning, Regeneration & Transport approves the underlease with NHS South Yorkshire Integrated Care Board in respect of the space at Riverside House, in consultation with the Council’s Section 151 Officer and the Cabinet Member for Jobs and the Local Economy.

 

Decision taken under the powers granted to the property officer under section 29.12 of the Council’s Financial Procurement Procedure Rules.

Decision:

To seek approval for the grant of a 5-year underlease to the NHS South Yorkshire Integrated Care Board at Riverside House. The proposed details of the underlease are outlined in the exempt Appendix 3.

 

Reasons for the Decision:

It is good Estate Management practice to regularly review accommodation needs and the way the Council occupies and operates its corporate buildings. The Council’s has carried out this exercise and established that there is spare capacity within Riverside House.

 

Through the Rotherham Strategic Estates Group and renewed collaboration with public sector partners it has become apparent that other organisations are also looking at ways to rationalise their asset bases and cut revenue costs.

These conversations have led to looking at opportunities to share spaces and work together from a common base.

NHS partners have reviewed their accommodation needs and following review of several options have chosen RSH as their preferred for a Rotherham office base.

 

Details of alternative options considered and rejected:

Option 1 (Preferred Option) Health Partners move to Riverside House

Health partners move from their current locations to Riverside House, subject to full due diligence being conducted in respect of IT connectivity and other service needs.

Option 2 – Market the Vacant Spaces

Following the reorganisation of Riverside House there will be at least one wing available for other users to occupy. Discussions have taken place with local commercial property agents, who have advised that the office market is not what it used to be, and they would struggle to sublet accommodation of this nature in Rotherham without dedicated car parking spaces.

Option 3 – Mothball the Vacant Spaces

It has been suggested that, as a short-term cost saving measure, parts of Riverside House could be closed and mothballed. Unfortunately, aside from the inconvenience of temporarily moving teams, the heating and ventilation systems are interconnected and therefore will not yield any real efficiency savings.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest declared.

Dispensations Granted:

(If any)

Not Applicable

Reports or parts of reports considered

Report to Staffing Committee 10th July 2023

 

 

I certify that this is a true record of the executive decision to ….

 

That the Assistant Director Planning, Regeneration & Transport approves and negotiates the underlease with NHS South Yorkshire Integrated Care Board in respect of the space at Riverside House, in consultation with the Council’s Section 151 Officer and the Cabinet Member for Jobs and the Local Economy.

 

Signed by the Decision Maker   Paul Woodcock

Dated: 4th April, 2024

 

Name: Paul Woodcock                                  

Job Title: Strategic Director, Regeneration & Environment

 

Wards affected: Boston Castle;

Lead officer: Tim Hartley


04/04/2024 - Rotherham Markets & Library: Main works contract ref: 1691    Recommendations Approved

To award main works contract for the Rotherham Markets and Library redevelopment to Henry Boot Construction Ltd. from 25th March 2024 in line with the decision at Cabinet on 18 December 2023.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 05/04/2024

Effective from: 04/04/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

04/04/2024

Title:

Rotherham Markets & Library main works award

Decision Maker:

(Including Job Title)

Paul Woodcock

Strategic Director of Regeneration & Environment

Specific Delegation:

(If any)

Delegation to award the main works contract for the Markets and Library redevelopment, in consultation with the Cabinet Member for Jobs and Local Economy and Section 151 Officer.

 

- Cabinet Report 18th Dec 2023 refers.

 

Cabinet approved the plans for the Rotherham Markets and Library development at its meeting on the 18th December 2023.

 

At the same meeting the Cabinet delegated authority to the Strategic Director of Regeneration of Environment, in consultation with the S151 Officer and the Cabinet Member for Jobs and Local Economy, to award contract(s) for the works (Rotherham Markets and Library development) up to the values detailed in Appendix 2 of the relevant Cabinet report.

 

- Cabinet Report 18th March 2024 refers.

 

Final costs and associated budgets identified in Appendix 4 that provide final parameters for award of said contract.

 

Cabinet Member consulted and in support – 03 April 2024

Section 151 Officer consulted and in support – 02 April 2024

 

Brief Description of Decision:

The Council enters into contract with Henry Boot Construction Ltd for the delivery of the Markets and Libraries project. 

Reasons for the Decision:

To maintain momentum behind the delivery programme of one of the Council’s key regeneration projects and ensure best possible value is secured.

 

Details of alternative options considered and rejected:

The alternative option is not to sign the main works contract prepared. This option is not recommended, because it will not secure the commitment of Henry Boots Construction Ltd to deliver the scheme to an agreed specification for an agreed price in line with the approach adopted by the Cabinet

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None identified.

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

Cabinet Report 18 December 2023

Cabinet Report 18 March 2024

 

I certify that this is a true record of the executive decision to agree to enter into contract with Henry Boot Construction Ltd for the delivery of the Markets and Libraries project.

 

Signed by the Decision Maker   Paul Woodcock

Dated: 4th April, 2024

 

Name: Paul Woodcock                                  

Job Title: Strategic Director, Regeneration & Environment

 

Lead officer: Lorna Vertigan


27/03/2024 - Riverside Gardens, Corporation Street & Upper Millgate approval for Stopping Up application to be implemented. ref: 1689    Recommendations Approved

To support the application and implementation of the stopping up of two irregular shaped areas of highway bounded by Corporation Street, Domine Lane and the River Don subject to DfT processes.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 03/04/2024

Effective from: 27/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

27th March 2024

Title:

Riverside Gardens, Corporation Street & Upper Millgate approval for Stopping Up application to be implemented.

Decision Maker:

(Including Job Title)

Simon Moss

Assistant Director, Planning, Regeneration & Transport

Regeneration & Environment

Specific Delegation:

(If any)

Power to apply to the Secretary of State for an order stopping up or diverting any highway under the Town and Country Planning Act 1990:-

         Section 247 Highways affected by development.

 

Brief Description of Decision:

To support the implementation of the stopping up of two irregular shaped areas of highway bounded by Corporation Street, Domine Lane and the River Don subject to DfT processes.

Reasons for the Decision:

The scheme approved at planning creates a pedestrian walkway from Market St/Domine Lane to the new pedestrian bridge to Forge Island through a tiered landscaped space. Stopping up of the areas mentioned above is required to enhance pedestrian movement in the area.

Details of alternative options considered and rejected:

The alternative option is not to agree to the stopping up of these areas of highway resulting in the Riverside Gardens design approved by planning not being deliverable. Requiring a redesign and amended planning application to be submitted. By removing the areas to be stopped up the scheme would be negatively affected, as there would be less space to enable the accessible to all ramped path access through the site to be installed.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

n/a

Dispensations Granted:

(If any)

n/a

 

Reports or parts of reports considered

21 June 2021 Cabinet – Town Centre Masterplan Implementation

 

16 May 2022 Cabinet – Town Deal and Levelling Up Fund: Update and Implementation

 

 

Stopping Up Order documents

Y&H-5544-DRAFT ORDER

Y&H-5544-DRAFT PLAN 1

Y&H-5544-DRAFT PLAN 2

 

 

I certify that this is a true record of the executive decision to ….

 

Signed by the Decision Maker  

Dated:          02/04/24

Name:          Simon Moss          

Job Title:     Assistant Director, Planning, Regeneration & Transport

 

 

Wards affected: Boston Castle;

Lead officer: Rory Battye


02/04/2024 - Kilnhurst Road, Rawmarsh - Consider objection to proposed road hump notice ref: 1690    Recommendations Approved

To seek approval from Assistant Director to implement the proposed road hump scheme.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 03/04/2024

Effective from: 02/04/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

2nd April 2024

 

Title:

Report receipt of objection to proposed traffic calming scheme (speed cushions) – Kilnhurst Road, Rawmarsh

Decision Maker:

(Including Job Title)

 Simon Moss

Assistant Director, Planning, Regeneration and Transport 

 

Specific Delegation:

(If any)

To promote, consider objections to and implement Traffic Regulation Orders under the Traffic Regulation Act 1984.

 

Brief Description of Decision:

The purpose of this report is to consider an unwithdrawn objection to a proposal to introduce 2no single speed cushions on Kilnhurst Road (outside Rawmarsh Sandhill Primary School), Rawmarsh. The key recommendation of the report is to not accede to the objection and continue with the proposed scheme to implement the proposed speed cushions.

Reasons for the Decision:

There is a risk that failure to implement the road humps may result in drivers not reducing their speed, to an appropriate level as they travel along this section of Kilnhurst Road, with the potential for a collision to increase. The proposed road hump scheme addresses this.

Details of alternative options considered and rejected:

One option considered was that Kilnhurst Road would be left in its present state i.e. without speed reduction measures, footway buildouts, or any waiting restrictions being introduced. However, due to the requirement to improve the road safety environment in this area, as part of the proposed residential development, then this option was not considered a viable option.

Another option was omitting the speed cushions from the proposed scheme. However, as the scheme includes the provision of a priority working system for drivers by using the footway buildouts to provide give ways, then this may result in drivers speeding up, as they approach the give way, in order to ‘beat’ the vehicle heading toward them. The provision of a speed cushion should therefore reduce this possibility.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 

None

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision to Report receipt of objection to proposed traffic calming scheme (speed cushions) – Kilnhurst Road, Rawmarsh

 

Signed by the Decision Maker  

Dated:          02/04/24

Name: Simon Moss                   

Job Title:     Assistant Director, Planning, Regeneration & Transport

 

Wards affected: Rawmarsh East;

Lead officer: Nigel Davey


28/03/2024 - Procurement of a Unified Communications (incl. telephony) and Contact Centre platform ref: 1684    Recommendations Approved

To appoint a supplier to provide the Council with a VoIP/cloud-based unified communications system (including telephony) and contact centre solution/platform.

Decision Maker: Strategic Director of Finance and Customer Services

Decision published: 02/04/2024

Effective from: 28/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Decision Title

Unified Communication (Telephony) and Contact Centre platform

Date of Decision:

12th March 2024

Decision Maker:

(Including Job Title)

Judith Badger, Strategic Director, Finance and Customer Services

Specific Delegation:

(If any)

Executive functions – Procurement (c) To make decisions in relation to commissioning and procurement activity. Such activity should be carried out in accordance with the Finance and Procurement Procedure Rules.

Brief Description of Decision:

To make a direct award and appoint RingCentral UK Ltd to provide the Council’s Unified Communication (Telephony) and Contact Centre platform.

Reasons for the Decision:

Following evaluation of the procurement options against the Council’s requirements, the Council used the Crown Commercial Services (CCS); Network Services 3; Lot 4b: Digital Communication Services (Unified Communications) framework, in accordance with the Council’s FPPR’s. This framework allows for a direct award.

 

Details of alternative options considered and rejected:

·       Further Competition - Crown Commercial Services (CCS); Network Services 3; Lot 4b: Digital Communication Services (Unified Communications) framework.  There is a need to act quickly to ensure business continuity beyond the current contract. The requirements of the Council were able to be satisfied through a Direct Award, hence this option was discounted.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

No conflicts of interest raised

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

The procurement business case approved on 2nd November 2023 and follow-on addendum approved on 12th March 2024 were used to determine and agree the most appropriate procurement approach.

 

We certify that this is a true record of the executive decision to appoint RingCentral UK Ltd to provide the Council’s Unified Communication (Telephony) and Contact Centre platform.

 

 

Signed by the Decision Maker: 

 

Dated:       28th March 2024

 

Name:        Judith Badger         

 

Job Title:   Strategic Director Finance & Customer Services S151 Officer

 

Wards affected: (All Wards);

Lead officer: Steve Langrick


02/04/2024 - Contract variation for TfN modelling work in relation to the Mainline Station OBC ref: 1688    Recommendations Approved

Cabinet accepted CRSTS funding to progress the mainline station OBC and delegated authority to award a contract to Transport for the North (TfN) to complete modelling work necessary to support the Mainline Station Outline Business Case.

 

The decision is to increase the TfN contract value to ensure the additional scope and required amendments to the model can be completed to facilitate delivery of key outputs for the OBC.  

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 02/04/2024

Effective from: 02/04/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

2nd April, 2024

Title:

Contract variation for Transport for the North (TfN) modelling work in relation to the Mainline Station Outline Business Case (OBC).

 

Decision Maker:

(Including Job Title)

Simon Moss, Assistant Director, Regeneration and Environment

 

Specific Delegation:

(If any)

24th April 2023 Cabinet meeting; Minute 157 Transport Capital Programme

 

Cabinet (April 2023):

Approved the issue of contracts between the Council and two public service bodies (Network Rail and Transport for the North) to enable timely completion of the Outline Business Case as referenced in section 2.13.

  

Delegated responsibility to the Strategic Director of Regeneration and Environment, in consultation with the Cabinet Member for Transport and Environment, to identify projects described in paragraphs 2.12 Major Projects (CRSTS) and 2.13 (Rotherham Mainline Station) and for the award of contracts relating to design and construction.

 

Contract award was approved by Delegated Officer Decision report on 2 May 2023.

 

This report deals with a variation to that contract which has been approved by Leader as Cabinet Member.

 

Brief Description of Decision:

That the Assistant Director for Regeneration and Environment:

·       Approves the additional funding required for TfN to carry out further testing needed for the Mainline Station Outline Business Case

Reasons for the Decision:

As the modelling work for the Outline Business Case has progressed, it has become evident that further testing is needed to refine and enhance the quality of the outputs. This additional scope and required amendments to the model will incur a further cost of £95,000. Additionally, the Station masterplanning process has identified further testing required at a cost of £53,750. This testing will ensure the wider economic opportunities are incorporated into the OBC. Additional funds to support both aspects of the work, totalling £148,759, have been identified from RMBC CRSTS revenue allocation.

 

Details of alternative options considered and rejected:

RMBC considered not accepting the additional fee and only including the testing provided so far for the OBC submission. This, however, would create increased risk to the next stages of the scheme so the option was rejected.

 

Due to the TfN model already being built and available, this reduces costs for the work undertaken. This is also a pilot project for TfN, with Department for Transport (DfT) contributing circa half of the original required work cost, enabling TfN to offer the necessary expertise and good value for money for the Council. RMBC could appoint new consultants to undertake some of the modelling work required. However, this would require development of a model and would significantly increase costs. On this basis the option was rejected.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

  • Rotherham Integrated (Mainline & Tram Train) Station Outline Business Case funding approval and contractor appointments report
  • Cabinet Meeting 24 April 2023 Minute 157
  • SYMCA Funding agreement
  • Network Rail Development Services Agreement
  • Transport for the North contract for services

 

 

I certify that this is a true record of the executive decision to: approve the contract variation for TfN modelling work in relation to the Mainline Station OBC

 

Signed by the Decision Maker  

Dated:          02/04/2024

Name: Simon Moss                                       

Job Title:     Assistant Director, Planning, Regeneration & Transport

 

 

Wards affected: Boston Castle; Rawmarsh West; Rotherham West;

Lead officer: Maria Smith


28/03/2024 - Award of the Stop Smoking Services Support Grant to Connect Healthcare Rotherham CIC ref: 1686    Recommendations Approved

That in accordance with the Cabinet paper of 12th February an award will be made to Connect Healthcare Rotherham CIC via the Non-core Framework Agreement on the existing contract to deliver the activities required in the utilisation of the Local Stop Smoking Services Support Grant 2024/25

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 02/04/2024

Effective from: 28/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Decision Title

Award of the Stop Smoking Services Support Grant to Connect Healthcare Rotherham CIC

Date of Decision:

 

02 April 2024

Decision Maker:

(Including Job Title)

 

Ian Spicer – Strategic Director of Adults, Housing & Public Health

 

Specific Delegation:

(If any)

 

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

 

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

 

Brief Description of Decision:

 

 

The officer decision confirms the decision to award Work Order(s) to the total value of £344,845 to Connect Healthcare Rotherham CiC via the Non-Core Framework. This funding is from the Local Stop Smoking Services and Support Grant 2024/25. The Work Order delivery period commenced 01 of April 2024 and will expire 31 March 2025.

The Work Order is required to deliver specific activities in the utilisation of the Local Stop Smoking Services and Support Grant 2024/25 

 

Details of the Work Order awarded will be made available on the Council’s contracts register, Contracts Finder and Find a Tender.

 

Reasons for the Decision:

 

 

The decision is being made in accordance with the Council’s Constitution Appendix 1, Executive Procedure Rules, Part 3, 7(4)(i) decisions which are a direct consequence of implementing a previous key decision and were contemplated by the decision maker when the original key decision was made.

The decision is made in order to deliver the additional service capacity described in the Cabinet paper of February 2024. Connect Healthcare Rotherham CIC are the Councils sole provider of the pathway for local community stop smoking services.

The Core Contract and Non-Core Framework were awarded following an openly advertised competitive procurement process undertaken in line with the Social and Other Specific Services provision of the Public Contract Regulations 2015 (as amended) (PCR’s). The award of the Work Order uses the Non-Core Framework, which permits the commissioning of additional activity as described.

The services specified in the Work Order are health and social care services that fall within the procurement regime established by the Health Care Services (Provider Selection Regime) Regulations 2023 (PSR Regs) that came into effect on 01 January 2024.

Although this decision is made after the 01 January 2024, the Officer has been advised that the saving transitional arrangements set out in Regulation 29(3) of the PSR Regs will apply to it and that they are satisfied. It follows that although the contract has been called off under a framework agreement made under the PCR’s, it is valid under the PSR Regs.

Details of alternative options considered and rejected:

 

Any alternative procurement procedure would need to comply with the requirements of the PSR Regs. This would require an entirely new procurement under the terms of the PSR Regs and entail considerable delay. Only the proposed arrangements using the existing framework agreement will meet the requirements of the PSR Regs transitional arrangements and enable delivery of the services within the required time frame.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

 

None

Dispensations Granted:

(If any)

 

 None

Reports or parts of reports considered

 

DLT paper on Officer Decision Record to award a Call Off arrangement referenced as a ‘Work Order’ to Connect Healthcare Rotherham CIC via the Non-core Framework Agreement, to continue the delivery of the additional activities required in the utilisation of the Local Stop Smoking Services and Support Grant 2024/25

 

 

Approved by Ian Spicer, Strategic Director of Adults, Housing and Public Health.

 

I certify that this is a true record of the executive decision to award £344,845 via the Non-core Framework Agreement contract to Connect Healthcare Rotherham CiC.

Signed by the Decision Maker  

 

Dated:          28 March 2024       

 

Wards affected: (All Wards);

Lead officer: Michael Ng


28/03/2024 - VCS Infrastructure and Advice Services SLAs 2024-2027 ref: 1685    Recommendations Approved

The two current service level agreements (SLAs) with partner organisations end on 31 March 2024.  One providing support to voluntary and community groups to start, develop and thrive and the other providing welfare benefits, debt, consumer and immigration advice to individuals.

 

Co-designs have been undertaken and their outcome was agreed at Cabinet in November 2023. It is now proposed to award grant-aid to the providers of these services over the three year period 1 April 2024 to 31 March 2027 and to formally enter into the new Service Level Agreements.

 

Decision Maker: Assistant Chief Executive

Decision published: 02/04/2024

Effective from: 28/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

  28 March 2024

 

Title:

VCS Infrastructure and Advice Services SLAs 2024 - 2027

 

Decision Maker:

(Including Job Title)

Jo Brown, Assistant Chief Executive.

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Council Constitution, Appendix 9, Section 4C2: Assistant Chief Executive – Delegated Executive Functions: The Assistant Chief Executive is authorised to discharge executive functions in relation to:- (6) Performance, Intelligence and Improvement, including Policy and Partnerships.

 

Minute 98 of the Cabinet meeting held on 20th November 2023 delegates authority to the Assistant Chief Executive in consultation with the Cabinet Member for Social Inclusion to enter into two service level agreements (SLAs) with partner organisations; one to provide voluntary sector infrastructure support and the other to provide advice services for the years 2024/25 to 2026/27.

 

Decision:

·       To enter into a Service Level Agreements for three years from 1 April 2024 to the 31 March 2027, with Voluntary Action Rotherham to provide voluntary sector infrastructure support with an annual grant of £126,000 (or £378,000 over the three-year period).

 

·       To enter into a Service Level Agreements for three years from 1 April 2024 to the 31 March 2027, with Citizens Advice Rotherham and District to provide advice services with an annual grant of £240,000 (or £720,000 over the three-year period).

 

Reasons for the Decision:

At the meeting on 20th November 2023, Cabinet resolved that approval be given to progress arrangements for VCS

Infrastructure Services in Rotherham, including:

A.    the proposed model to be delivered through a standard SLA for three years commencing from 1 April 2024 and continuing to 31 March 2027, which is based on the findings of a co-design exercise;

B.    the recommendation that the funding amount of £378,000 is awarded as a grant to Voluntary Action Rotherham in annual payments of £126,000 to deliver the three-year SLA.

 

It was also resolved by Cabinet that approval be given to progress arrangements for Advice Services in Rotherham, including:

A.    The proposed model to be delivered through a standard SLA for three years commencing from 1 April 2024 and continuing to 31 March 2027, which is based on the findings of a co-design exercise;

B.    The recommendation that the funding amount of £720,000 is awarded as a grant to Citizens Advice Rotherham and District in annual payments of £240,000 to deliver the three-year SLA.

C.    

Details have now been finalised to enable two service level agreements to be entered into between the Council and the respective organisations to deliver the functions and services agreed by Cabinet. A decision in accordance with the delegation provided is now required.

 

Details of alternative options considered and rejected:

Alternative options were set out in the report to Cabinet on 20th November 2023. The preferred option was to enter into a service level agreement with partner organisations. This option has been achieved.

 

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest.

 

Cabinet Member for Social Inclusion consulted.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Advice Services and Voluntary and Community Sector Infrastructure Service Level Agreements 2024-2027 report, Cabinet 20th November 2023.

 

I certify that this is a true record of the executive decision to ….

                To enter into a Service Level Agreements for three years from 1 April 2024 to the 31 March 2027, with Voluntary Action Rotherham to provide voluntary sector infrastructure support with an annual grant of £126,000 (or £378,000 over the three-year period).

 

                To enter into a Service Level Agreements for three years from 1 April 2024 to the 31 March 2027, with Citizens Advice Rotherham and District to provide advice services with an annual grant of £240,000 (or £720,000 over the three-year period).

Signed by the Decision Maker:

 

Dated:  28th March 2024   

 

Name:          Jo Brown

                              

Job Title:    Assistant Chief Executive

 

Wards affected: (All Wards);

Lead officer: Jo Brown


28/03/2024 - Revocation of the Wortley Road and Fitzwilliam Road hourly mean nitrogen dioxide Air Quality Management Areas ref: 1687    Recommendations Approved

To revoke the Air Quality Management Areas relating to hourly mean nitrogen dioxide because the levels of nitrogen dioxide expressed as an hourly mean have been consistently below the National Air Quality Objective thresholds for declaring an Air Quality Management Area.

Decision Maker: Strategic Director of Regeneration and Environment

Decision published: 02/04/2024

Effective from: 28/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

28th March 2024

Title:

Revocation of the Wortley Road and Fitzwilliam Road hourly mean nitrogen dioxide Air Quality Management Areas

Decision Maker:

(Including Job Title)

Sam Barstow, Assistant Director, Community Safety & Street Scene

Specific Delegation:

(If any)

The Regeneration and Environment sub-scheme of delegation delegates to the Assistant Director responsibility for acting within the provision laid out in the Environmental Protection Act 1990.

 

Brief Description of Decision:

To revoke the Air Quality Management Areas relating to hourly mean nitrogen dioxide because the levels of nitrogen dioxide expressed as an hourly mean have been consistently below the National Air Quality Objective thresholds for declaring an Air Quality Management Area

Reasons for the Decision:

The levels of nitrogen dioxide expressed as an hourly mean have been consistently below the National Air Quality Objective thresholds for declaring an Air Quality Management Area.

 

Section 83(2)(b) of the Environment Act 1990 states that an Air Quality Management Area should be revoked where an air quality review shows compliance and that this is expected to be maintained

 

Details of alternative options considered and rejected:

The Council could have considered keeping the declared Air Quality Management Areas in place. However, there would be little justification for this given that the air quality monitoring data demonstrates that the areas are compliant with legal requirements and are likely to continue to be so. Section 83(2)(b) of the Environment Act 1990 states that an Air Quality Management Area should be revoked where an air quality review shows compliance and that this is expected to be maintained

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

None

 

I certify that this is a true record of the executive decision to Revoke the Air Quality Management Areas relating to hourly mean nitrogen dioxide

 

Signed by the Decision Maker  

Dated:          28/03/24

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Name:          Sam Barstow                             

Job Title:     Assistant Director, Community Safety & Street Scene

Wards affected: Rotherham East; Rotherham West;

Lead officer: Lewis Coates


19/03/2024 - Officer Decision Record to award a Call Off arrangement(s) referenced as a Work Order(s) to We Are With You (WY) via the Non-core Framework Agreement to deliver the additional activities required in the utilisation of the Supplemental Substance Misus ref: 1683    Recommendations Approved

The officer decision confirms the decision to award Work Order(s) to the total value of £485,858.12 to the substance misuse treatment provider WY via the Non-Core Framework. This funding is from the Supplementary Substance Misuse Treatment & Recovery Grant (SSMTRG). The Work Order delivery period commenced 1st of April 2024 and will expire 31st March 2025.

The Work Order is required to deliver specific activities in the utilisation of the SSMTRG.

 Details of the Work Order awarded will be made available on the Council’s contracts register, Contracts Finder and Find a Tender.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 26/03/2024

Effective from: 19/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Decision Title

Officer Decision Record to award a Call Off arrangement(s) referenced as a Work Order(s) to We Are With You (WY) via the Non-core Framework Agreement to deliver the additional activities required in the utilisation of the Supplemental Substance Misuse Treatment and Recovery Grant 2024/25.

Date of Decision:

 

19 March 2024

Decision Maker:

(Including Job Title)

Ian Spicer – Strategic Director of Adults, Housing & Public Health

Specific Delegation:

(If any)

 

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

 

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

Brief Description of Decision:

 

 

The officer decision confirms the decision to award Work Order(s) to the total value of £485,858.12 to the substance misuse treatment provider WY via the Non-Core Framework. This funding is from the Supplementary Substance Misuse Treatment & Recovery Grant (SSMTRG). The Work Order delivery period commenced 1st of April 2024 and will expire 31st March 2025.

The Work Order is required to deliver specific activities in the utilisation of the SSMTRG.

 Details of the Work Order awarded will be made available on the Council’s contracts register, Contracts Finder and Find a Tender.

Reasons for the Decision:

 

 

The decision is being made in accordance with the Council’s Constitution Appendix 1, Executive Procedure Rules, Part 3, 7(4)(i) decisions which are a direct consequence of implementing a previous key decision and were contemplated by the decision maker when the original key decision was made;

The decision is made in order to deliver the additional service capacity described in the Cabinet paper of July 2022. WY are the Councils sole provider of the pathway for Alcohol and Drugs services.

The Core Contract and Non-Core Framework were awarded following an openly advertised competitive procurement process undertaken in line with the Social and Other Specific Services provision of the Public Contract Regulations 2015 (as amended).The award of the Work Order uses the Non-Core Framework, which permits the commissioning of additional activity as described.

The services specified in the Work Order are health care services that fall within the procurement regime established by the Health Care Services (Provider Selection Regime) Regulations 2023that came into effect on 1st January 2024.

Although this decision is made after the 1st of January 2024, the Officer has been advised that the saving transitional arrangements set out in Regulation 29(3) of the PSR Regs will apply to it and that they are satisfied. It follows that although the contract has been called off under a framework agreement made under the Public Contract Regulations 2015 (as amended), it is valid under the Health Care Services (Provider Selection Regime) Regulations 2023.

Details of alternative options considered and rejected:

None.

 

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

 None

Reports or parts of reports considered

 

DLT paper on Officer Decision Record to award a Call Off arrangement referenced as a ‘Work Order’ to We Are With You (WY) via the Non-core Framework Agreement, to continue the delivery of the additional activities required in the utilisation of the Supplemental Substance Misuse Treatment and Recovery Grant 2024/25.

 

Approved by Ian Spicer, Strategic Director of Adults, Housing and Public Health.

 

I certify that this is a true record of the executive decision to award £485,858.12 via the Non-core Framework Agreement contract to With You.

 

Signed by the Decision Maker  

 

Dated:          21/03/2024

 

Name:          Ian Spicer, Strategic Director of Adult Care, Housing and Public Health

Strategic Director of Adults, Housing & Public Health

 

Wards affected: (All Wards);

Lead officer: Anne Charlesworth


19/03/2024 - UK Shared Prosperity Fund (UKSPF) years 2 and 3 - Visitor and Leisure Economy amendment ref: 1678    Recommendations Approved

Part of the £390,000 allocation for Wentworth Woodhouse, within the £1,068,709 allocation for the Visitor and Leisure Economy project, can be used as match funding to enable the trust to secure £528,475 from Historic England.

 

This will fund additional repair and restoration work to further enhance Wentworth Woodhouse as a visitor attraction, and will deliver additional outputs.

Decision Maker: Assistant Chief Executive

Decision published: 26/03/2024

Effective from: 19/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

19th March 2024

 

Title:

UK Shared Prosperity Fund (UKSPF) years 2 and 3 – Visitor and Leisure Economy amendment

Decision Maker:

 

Jo Brown, Assistant Chief Executive

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Minute (43) of the Cabinet decision on UKSPF of 7th August 2023 delegates authority to the Assistant Chief Executive, in consultation with the Leader of the Council, to determine revised and final allocations for the UKSPF. This is to include provision for other eligible actions within the use of the fund should it not be possible to achieve full spend of the grant through the allocations set out in the Cabinet report.

 

In line with appendix 9, section 4C2 of the Council’s Constitution, the Assistant Chief Executive is authorised to discharge executive functions in relation to: (6) Performance, Intelligence and Improvement, including Policy and Partnerships.

Decision:

It is resolved that:

 

Part of the £390,000 allocation for Wentworth Woodhouse, within the £1,068,709 allocation for the Visitor and Leisure Economy project, can be used as match funding to enable the trust to secure £528,475 from Historic England.

 

This will fund additional repair and restoration work to further enhance Wentworth Woodhouse as a visitor attraction, and will deliver additional outputs.

 

Reasons for the Decision:

The funding allocated to this project and the activity proposed are both in line with the 7th August Cabinet report.

Details of alternative options considered and rejected:

Alternatives have not been provided. The project is in line with the proposals endorsed by Cabinet. 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

There are no conflicts of interest.

 

The Leader of the Council has been consulted.

 

 

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

UK Shared Prosperity Fund - years two and three, report to Cabinet, August 7th 2023

 

I certify that this is a true record of the executive decision to ….

 

Agree the revised UKSPF allocations to schemes within the Visitor and Leisure Economy Project. Also, to agree that the allocation to Wentworth Woodhouse can be used as match to secure additional funding from Historic England and deliver additional outputs.

 

Signed by the Decision Maker  

 

Dated:          19th March 2024

 

Name:          Jo Brown                          

 

Job Title:    Assistant Chief Executive

 

Wards affected: Hoober;

Lead officer: Jo Brown


18/03/2024 - Revision to District Heating pricing for 2024-25 ref: 1680    Recommendations Approved

Revise the unit price charged for District heating from 1 April 2024.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 26/03/2024

Effective from: 18/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

18 March 2024

Title:

Revision to District Heating Pricing for 2024-25

 

Decision Maker:

(Including Job Title)

James Clark, Assistant Director of Housing

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Council agreed on 28 February 2024, minute number 104(8), that the decision to reduce the price of District Heating Charges further during 2024-25 be delegated to the Assistant Director of Housing in conjunction with the Assistant Director of Financial Services following consultation with the Cabinet Member for Housing. The delegation would only be used to respond to a change in Government policy or a significant change in the Ofgem price cap that has the effect of necessitating a lower unit price.

Decision:

Revise the unit price charged for District heating from 1 April 2024 to 12.86 pence per kwh.

 

Note that further reductions may be necessary if the Ofgem price cap for subsequent quarters matches energy market forecasts.

 

Reasons for the Decision:

There will be a 12% reduction in the Ofgem price cap from 1 April 2024 and energy market forecasts predict further reductions in the cost of energy until December 2024. The Council has committed to ensuring that the average bill for residents on District heating match’s the average bill of a resident with gas and benefiting from the Ofgem price cap.

 

Details of alternative options considered and rejected:

Two alternative pricing options have been considered:

1.    A revised price of 11.66 pence per kwh was considered to negate the need for further price reduction. This was based on an average of the Ofgem price cap for Q1 2024-25 and market forecasts for Q2 & 3 2024-25.  This option was rejected as it took the average District heating bill to less than an average gas bill under the Ofgem price cap for Q1 2024-25 and relied on unofficial forecasts.

2.    A revised price of 10.94 pence per kwh. This was based on the lowest market forecast for the period Q1 to Q3 2024-25. This option was rejected as it took the average District heating bill to less than an average gas bill under the Ofgem price cap for Q1 2024-25 and relied on unofficial forecasts.

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

N/a

Dispensations Granted:

(If any)

N/a

Reports or parts of reports considered

The report of the Strategic Director of Adult care, Housing and Public Health, Ian Spicer – HRA Business Plan, Rent Setting and Service Charges 2024-25

 

I certify that this is a true record of the executive decision to revise the unit price charged for District heating from 1 April 2024 to 12.86 pence per kwh.

 

 

Signed by the Decision Maker  

Dated:18 March 2024       

 

Name: Ian Spicer                        

Job Title: Strategic Director, Adult Care, Housing & Public Health

Wards affected: (All Wards);

Lead officer: Paul Elliott


19/03/2024 - The Single Homeless Accommodation Programme Funding (SHAP) ref: 1681    Recommendations Approved

To award the allocation of the single homeless accommodation programme funding via a grant for the period up to 31 March 2025.

Decision Maker: Strategic Director of Adult Care, Housing and Public Health

Decision published: 26/03/2024

Effective from: 19/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

 

RECORD OF OFFICER EXECUTIVE DECISION

 

Date of Decision:

19th March 2024

 

Title:

The Single Homeless Accommodation Programme Funding (SHAP)

 

 

Decision Maker:

(Including Job Title)

Ian Spicer, Strategic Director of Adult Care, Housing and Public Health

 

 

 

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

 

Under Section 4C3 of the Responsibilities for Functions document (App 9 of the Constitution) the Strategic Director of Adult Care, Housing and Public Health is authorised to discharge executive functions through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including: -

 

3. Public Health (a) Commissioning and Quality (b) Health Improvement (c) Health Intelligence (d) Health Protection

 

Decision:

To award a contract, for £288,416, to Roundabout Ltd for funding up to March 2025.

Reasons for the Decision:

Roundabout Ltd, supported by the Council, submitted a bid to DLUHC and were successful, for 14 units of supported accommodation, for 4-year funding totalling £718,054. Initially the Council will award a contract to Roundabout Ltd on a direct award basis following the successful funding bid, in order to pilot the approach.

 

The purpose of this Officer Decision is to agree to issue a contract to Roundabout Ltd, up to March 2025 as per the terms of DLUHC’s Memorandum of Understanding, for 14 units of accommodation for young people aged 18 to 25 with complex needs.  A competitive procurement will then be undertaken to award a further contract for the period April 2025 to March 2027.

 

Details of alternative options considered and rejected:

None

 

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

 

Reports or parts of reports considered

Officer Decision Report for The Single Homeless Accommodation Programme Funding (SHAP).

 

Approved by Ian Spicer, Strategic Director of Adults, Housing and Public Health.

 

I certify that this is a true record of the executive decision to award a contract, for £288,416, to Roundabout Ltd for funding up to March 2025.

 

Signed by the Decision Maker  

Dated:          21/03/2024

 

Name: Ian Spicer  

                              

Job Title:    Strategic Director of Adults, Housing & Public Health

 

Wards affected: (All Wards);

Lead officer: Sandra Tolley


22/03/2024 - HR & Payroll System Contract ref: 1679    Recommendations Approved

The current contract for the HR & Payroll system ends 31 March 2024, it is proposed to complete a procurement process via the Crown Commercial Service (CCS); Back Office Solutions (BOS) Framework for a new contractual arrangement beyond 22 March 2024.

 

 

Decision Maker: Assistant Chief Executive

Decision published: 26/03/2024

Effective from: 22/03/2024

Decision:

ROTHERHAM METROPOLITAN BOROUGH COUNCIL

RECORD OF OFFICER EXECUTIVE DECISION

Date of Decision:

Friday 22nd March 2024

Title:

HR & Payroll System Contract (Procurement reference 22- 107)

Decision Maker: (Including Job Title)

Jo Brown, Assistant Chief Executive

Details of Specific Cabinet Delegation or Delegation contained in the relevant Sub- Scheme of Delegation.

Detail of Delegation

 

SECTION 4C2: ASSISTANT CHIEF EXECUTIVE – DELEGATED EXECUTIVE FUNCTIONS The Assistant

Chief Executive is authorised to discharge executive functions in relation to:- 4. Human Resources.

Decision:

To award a contract to Softcat (sub-contacting to MHR) for the provision of a Support and Maintenance contract for the incumbent iTrent HR & Payroll system.

 

This contract has been awarded via a further competition process run on the Crown Commercial Services (CCS)

RM6194 Back Office Software framework, with a five-year term running until 31st March 2029.

Reasons for the Decision:

Access to an appropriate HR and Payroll platform to support the provisions of internal HR and Payroll services, alongside existing traded services, is essential for the Authority.

 

Continued access to the existing platform provides a stable way forward, without incurring substantial migration cost and disruption.

Details of alternative options considered and rejected:

In accordance with the Council’s FPPRs, a procurement business case was completed and reviewed by Senior Stakeholders, including Finance, Legal, HR, and signed-off by the Assistant Chief Executive.

 

No further evaluation report is necessary in these circumstances.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker

which relates to the decision:

There are no known conflicts of interest (personal or financial) with any of the individuals involved in the development of this award.

 

The Cabinet Member for Corporate Services has been consulted.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

 

As part of the procurement process, the below documents have been completed and approved:

 

·       Procurement Business Case (January2024)

 

·       Tender Evaluation Report (14th  March2024)

 

I certify that this is a true record of the executive decision to award a contract to Softcat (sub-contacting to MHR) for the provision of a Support and Maintenance contract for the incumbent iTrent HR & Payroll system


 

Signed by the  decision Maker

Dated: 22nd March 2023

 

Name: Jo Brown

Job Title: Assistant Chief Executive

 

Wards affected: (All Wards);

Lead officer: Jo Brown