Agenda and minutes

Health and Wellbeing Board - Wednesday 23 November 2022 9.00 a.m.

Venue: Town Hall, Moorgate Street, Rotherham. S60 2TH

Contact: Dawn Mitchell  Email:

No. Item


Declarations of Interest


There were no declarations of interest.


Questions from members of the public and the press


The Chair confirmed that no questions had been submitted.




The Chair described an upcoming meeting with the Integrated Care Partnership regarding the Integrated Care Board (ICB) focus on health inequalities which was scheduled to take place on 3rd February, 2023. Special guests had also been invited to speak at the event.


The Chair invited representations to be made privately in respect of whether voluntary aid groups joining the Integrated Care Partnership (ICP) should be given remuneration for their attendance. It was noted that other membership of the ICB had not been offered remuneration.


The Chair also noted that there was representation from Police and Fire on the ICB, and consideration was being given to proportionate representation from universities in the area.


Minutes of the previous meeting pdf icon PDF 288 KB


Consideration was given to the minutes of the previous meeting.


Further to Minute No. 20 of 21st September, 2022, it was noted that an update on social prescribing was in progress as more work had been done in this area. The update would be provided at the January meeting.


Resolved:- (1)  That the minutes be approved as a true and correct record of the proceedings.


(2) That an update on social prescribing be submitted to the next meeting.


Better Mental Health Befriender Project

Presentation by Phil Hayes, Rotherfed, and Ruth Fletcher-Brown, Public Health


Consideration was given to a powerpoint presentation in respect of the Better Mental Health Befriending Project. The Chair welcomed Phil Hayes, Chief Executive Officer of Rotherham Federation of Communities (RotherFed) and Ruth Fletcher-Brown, Specialist Public Health, to present.


The presentation described the context of the work. In early 2021, Health and Social Care had announced a funding stream as part of the Local Plan which supported projects delivered in partnership with various third sector organisations. The projects focussed on schools, workplaces, and built on existing good practice in the voluntary sector. The Befriending Project grew out of this work. The presentation covered the background of the project, an overview of the project, outcomes of the project, including a breakdown of the beneficiaries of the project, key achievements, and recognition received.


The background of the project was illustrated with the following points:


         8.3% of Rotherham residents have a low happiness score according to the annual population survey, 20/21 (lower value is better) – (chart, right).

         In all, 81 (49%) Rotherham neighbourhoods (Lower Super Output Areas or LSOAs) rank among the 30% most deprived in England and 36 LSOAs (22%) are in the top 10% most deprived. There are 167 LSOAs in total in Rotherham.

         The estimated prevalence of common mental health disorders for Rotherham is 18.6%; this is higher than that for Yorkshire and the Humber and England (2017).

         Data from 2018/19, show 12% or Rotherham residents reported a long-term mental health problem, which is significantly higher than the England value of 9.9%.


An overview of the project was illustrated:


         Rotherham befriending network formed in 2020 in response to covid. Network chaired by RotherFed.

         Public health Rotherham successful with application summer 2021 – 3 projects including “Befriending.”

         PH commissioned RotherFed to lead partnership of VCS befriending providers .

         Rotherham befriending project began in September 2021 ending in May 2022.

         Project supported lonely and isolated residents to take the next steps back into community life.

         Through social engagement, training, local activities, TARAs,  community group involvement, etc.


Outcomes and targets of the project were:


         Target of 800 Rotherham residents supported through this project

         Areas of deprivation a key focus of OHID – Bottom 30% LSOAs

         BAME communities also a key focus for OHID

         WEMWEBS beneficiary assessments for all involved

         Case studies produced by each provider each month

         ‘Be a good neighbour’ campaign created and launched


A breakdown of the beneficiaries of the project was provided:

         835 Rotherham residents were supported.

         76% of beneficiaries were female 24% were male.

         34% of beneficiaries were from BAME communities.

         28% of beneficiaries were living with a disability; 57% were not, and 15% were unknown.

         525 residents (63%) live in the most deprived 30% LSOAs in England.


Achievements of the project were also described:


         WEMWBS Warwick-Edinburgh Mental Wellbeing Scale (for ages 13+) was used – a first and second assessment was completed  ...  view the full minutes text for item 39.


Loneliness Action Plan pdf icon PDF 1 MB

Ruth Fletcher Brown, Public Health, to present


Consideration was given to a presentation by Public Health Specialist, Ruth Fletcher-Brown. and Public Health Practitioner Apprentice, Kelsey Broomhead, in respect of a refresh of the Loneliness Action Plan. The Plan had been developed pre-pandemic. Loneliness was noted as a contributing factor mental and physical health. The presentation noted achievements across partner organisations during the pandemic, not only among older people but across the life course.


The Partners represented on the Better Mental Health for All Group include:

·        Children, Young People and Families Consortium

·        Crossroads

·        Healthwatch Rotherham

·        NHS South Yorkshire

·        RDaSH (mental health provider)

·        Rotherham NHS Foundation Hospital Trust

·        RMBC- Adult Care, Housing and Public Health (including Neighbourhoods)

·        RMBC Children and Young People’s Services

·        RMBC Communications

·        RMBC Culture, Sport and Tourism Service, Regeneration and Environment

·        Rotherham Federation

·        Rotherham United Community Sports Trust (RUCST)

·        South Yorkshire Police  


The local and national picture around loneliness was presented, as demonstrated by the Office for National Statistics (ONS). The latest annual report for tackling loneliness (February 2022) is still following 3 overarching objectives:


1.  Reduce stigma by building a national conversation on loneliness, so that people feel able to talk about loneliness and reach out for help.


2.  Drive a lasting shift so that relationships and loneliness are considered in policymaking and delivery by organisations across society, supporting and amplifying the impact of organisations that are connecting people.


3.  Play our part in improving the evidence base on loneliness, making a compelling case for action, and ensuring everyone have the information they need to make informed decisions through challenging times.


The strong message from the report was that tackling loneliness will require a response from public sector staff, employers and businesses, communities, and individuals. These organisations working together as one will lead to a more connected society.


The COVID-19 impact and risk factors for loneliness were noted. Vulnerable groups identified in Rotherham as part of the refresh of the loneliness action plan with stakeholders were:


· Young people

· Domestic abuse victims

· Migrants

· Ukraine refugees

· People with learning difficulties (such as autism)


Helpful resources on loneliness were provided, as well as an outline of the key aims, objectives, and associated actions. Key aims were:


·        Aim 1. To make loneliness everyone’s responsibility.

·        Aim 2. Improving how organisations and services in Rotherham connect people at risk of experiencing loneliness to support.

·        Aim 3. Make it easier for people living and working in Rotherham to access information about local community groups, activities and support services for loneliness.

·        Aim 4. Spread good practice and encourage knowledge sharing on tackling loneliness across Rotherham.


The presentation also described a call for evidence. Evidence would be considered at the stakeholder meeting, which ensured that the refreshed Plan linked into existing plans and strategies to emphasise collective responsibility. The Plan was being progressed through the Better Mental Health for All Group.


In ensuing discussion, the following points were raised/clarified:


·        Potential links complementing social prescribing which would be further defined by the stakeholder group.

·        Ongoing conversations with library staff to find out how to  ...  view the full minutes text for item 40.


Winter Plan

Presentation by Claire Smith, Integrated Care Board


Consideration was given to a powerpoint presentation in respect of the Winter Plan, presented by the Deputy Place Director, Claire Smith. The presentation identified the plans of Place Partners to meet challenges in the system, moving into the winter. The approach involved co-ordinating response and included workshops around thinking differently to capture learning from previous years. The Plan was developed in collaboration with all Place Partners and had been agreed through the Urgent Emergency Care Board.


The presentation highlighted the following points in implementation of the Plan that will be different this year, in terms of Acute Care provision, Community Services, Primary Care, Children and Young People, Mental Health, and the wider system:



         Admission avoidance in UECC extending social work function and expanding to include Voluntary Sector

         Transport provision to be extended based on capacity/demand planning by 31st October 2022.

         Continued increased utilisation of Same Day Emergency Care (SDEC) facilities with extended opening hours and additional consultant resource through winter by 31st October 2022.

         Increased opening hours of discharge lounge. Additional capacity/orthopaedic footprint  will allow continuation of electives when under operational pressure by 30th November 2022.



         Implementation of Discharge to Assess (D2A) at home pathway including additional resource (nursing/therapy) and a shift of resource from Acute to Community by 30th November 2022

         Home care capacity - increase Bridging service to support D2A pathway by 30th November 2022

         Additional community short stay beds in care homes will support effective flow by 31st October 2022


Primary Care

         Primary care will run at full core capacity, with Enhanced Access and same day care provided by PCNs from 1st October 2022

         PCN offer of Enhanced Access delivery - additional clinical backfill to enable longer appointment times and discharge from hospital reviews

         Flu and Covid Vaccinations for patients delivered as a system using PCN/place footprint for delivery


Children and Young People

         Self-help support and wider public health information will be promoted

         CYPs Crisis & Intensive Community Support Team will engage to provide risk assessment/care/treatment to avoid re-presentation at UECC

         The Me in Mind Teams will work intensely with schools to support resilience and provide early intervention where children and young people are showing the early sign of emotional distress.


Mental Health

·        Delivery of mental Health communications plan

·        Development of safe space crisis drop in as an alternative to crisis team providing emotional and practical support to people in need.

·        RDASH patient flow team expanded to ensure effective flow through system and reduce risk of OOA placements

·        Crisis accommodation commissioned until March 2023



         Agreed approach to Winter and System Exceptionality meetings re Covid Outbreaks in Care Homes in place.

         Communications plan across Place including refresh of ‘Home First’ principles.


The presentation noted several areas that were working well:


         Place winter plan developed in collaboration with all partners, aligned to UEC priorities

         Strong relationships with agreed escalation to executive level for  ...  view the full minutes text for item 41.


South Yorkshire Integrated Care Partnership/Planning pdf icon PDF 1001 KB

Claire Smith, Integrated Care Board, to report


Consideration was given to an update presented by the Deputy Place Director in respect of progress made by South Yorkshire Integrated Care Partnership (ICP) relating to engagement that has been done around the strategy. The strategy was required by December 2022 and was intended to engage with scrutiny and with partners.


Work in progress around shared outcomes was described, with workshops undertaken at ICP levels. Engagement work sought to ensure and promote the following shared outcomes:


Ensuring the best start in life for children & young people

         Every child is ready for school

         Improved school attainment for looked after children

         Every child is thriving, enabled and supported to have good mental and physical health and to maximise their capabilities


Enabling people to live longer and healthier lives

         People living longer healthier lives, enabled to have good mental and physical health, living & ageing well with reduced premature mortality.

         People living in safe communities that provide opportunities to be active, access good employment & good quality housing.

         People have better access to public services that are integrated e.g. primary care


Improving the physical & mental health & wellbeing of the poorest and most vulnerable fastest

         We have increased understanding of and ability to work with communities with the greatest needs.

         Those in greatest need are enabled to improve their health & wellbeing to live healthier lives for longer.

         Equitable health outcomes for all in South Yorkshire.


Supporting people to live in safe, strong and vibrant communities

         Freedom from harm, e.g. reduced air pollution, drug & alcohol use, crime

         Creating connected communities, using estate, assets & growing community, working with voluntary sector (VCSE)

         Developing resilient communities that are strength based


Equipping people with the skills and resources they need to thrive

         Everyone is enabled to develop skills to work or contribute

         Improved access to information, services and navigation to support health and wellbeing for all groups

         Improved trust in services & reduced stigma


Discussion ensued and the following points were raised/clarified:-


-         It was felt that the documentation of the progress and lines of direction had been excellent.


-         Everything in the Strategy should be picked up by the Health and Wellbeing Plan. 


-         The joint committee of the ICP/ICB should recognise differences in places within South Yorkshire, with Health and Wellbeing Board making sure they are pushing the message out to orgs across the Borough.


-         The first iteration of the Strategy that will be ready in December will be the start and not the finished article.


-         The need to reach out to communities and strategically mobilise actions.


Resolved:- That the report be noted.



Better Care Fund Update pdf icon PDF 146 KB

Claire Smith, Integrated Care Board, to present

Additional documents:


Consideration was given to a report providing an update on progress in respect of the Better Care Fund. The report was presented by the Deputy Place Director. It was noted that, every year, as part of the Better Care Fund, a Call Off Partnership Order was produced, which explained the projects between the ICB and the Council associated with the Better Care Fund. A policy framework was published every year, already into the new financial year, which impacted on governance arrangements. Therefore, the 2021 framework was the one currently operating; however, a robust structure would be in place for 2023.


In the ensuing discussion, the following points were raised/clarified:-


·        Section 5.1 of the briefing was highlighted as relevant to tackling health inequalities.


·        This was a statutory agreement between NHS South Yorkshire, the ICB, and Council. Following on from the pandemic, the governance needed updating, but a plan was in place to achieve this.


·        Dates for Better Care Fund are fixed externally, but now there was more flexibility to allow dates to be aligned in future.


Resolved:-  That the Section 75 Framework Agreement and Better Care Fund (BCF) Call-Off Partnership/Work Order for 2022/23 be approved.


Targeted Lung Health Checks

Presentation by Dr. Jason Page, Integrated Care Board



Consideration was given to a presentation by Dr. Jason Page, Clinical Director South Yorkshire and Bassetlaw, on Targeted Lunch Health Checks (THLC) in respect of bringing the TLHC programme to Rotherham communities. The presentation illustrated work by the South Yorkshire and Bassetlaw Cancer Alliance to improve on cancer diagnosis and reduce the mortality of lung cancer. The presentation highlighted the following achievements and aims of the programme:


         NHS Long Term Plan; deliver ambition to diagnose 3 out of 4 people with cancer at an early stage by 2028.

         Phase 1: Doncaster first area in SYB Cancer Alliance to introduce Targeted Lung Health Check Service.   First scan March 2021; last locality/Central area at present.


         Phase 3: Expansion will bring TLHCs to 20 new areas including Rotherham, Barnsley and Bassetlaw.

         NHSE&I expects to rollout the Programme nationally to improve lung cancer diagnosis by 15%.


         Primary aim to reduce mortality from lung cancer; currently causes more deaths than any other cancer in the UK.  Often no symptoms at the earlier stages and it was regularly diagnosed late.  If caught early, it was much more treatable and the survival rate was much higher. 


         Offers people aged 55-74 who had ever smoked the opportunity to have a Lung Health Check; an assessment of lung cancer risk (including smoking cessation advice/referral) and those with a higher risk of lung cancer are offered a Low Dose CT scan, spirometry and a BP check.


The collaborating partners were described. Key outcomes from the pilot of the programme in Doncaster were noted. As of 28th October:


         More than 40,000 patients referred by 38 GP practices

         More than 18,500 patients enrolled

         More than 17,700 LHCs Completed

         More than 10,000 LDCT scans completed (including follow ups)

         487 people started a smoking cessation course with YSD

         387 people set a quit date

         257 people achieved a 4-week quit (66%)

         179 cancers had been confirmed: 135 lung cancers, 44 other cancers

         102 (76%) lung cancers had been found at an early stage

         72% of patients were suitable for curative treatment (3% decision pending)


The presentation also provided a breakdown of secondary care and tertiary care referrals, stages of lung cancer diagnosis, and treatment modalities from the Doncaster LHC Multi-Disciplinary Team.


The presentation also illustrated the agreed Rotherham/Barnsley pathway for TLHC, along with Rotherham trajectories and timescales for key phases. The presentation emphasised opportunities to apply learning from the Doncaster programme to help tackle health inequalities in the Bassetlaw, Rotherham, Barnsley extension. Key groups to engage in the Programme were also identified.


Discussion ensued, and the following points were raised/clarified:


             The age group of the cohort was instructed by the NHS. Most of the patients who do curative treatment do need surgery.


             The culture in South Yorkshire tends toward late presentation; therefore, information and messaging around early presentation needs to accompany prevention and early intervention efforts.


             Initial feedback has been positive and people have  ...  view the full minutes text for item 44.


Update on Aim 1 of the Health and Wellbeing Strategy

Presentation by Suzanne Joyner, Strategic Director, Children and Young People’s Services and Dr. Jason Page, Integrated Care Board


Consideration was given to a presentation in respect of Aim 1 of the Health and Wellbeing Strategy presented by the Vice-Chair of NHS South Yorkshire and the Rotherham MBC Strategic Director for Children and Young People’s Services. Aim 1 was highlighted: “All children get the best start in life and go on to achieve their full potential.”


Two key priorities of Aim 1 were noted:


         Develop our approach to give every child the best start in life.

         Support children and young people to develop well. – Under this priority, our presentation will have a specific focus on mental health


Key crosscutting areas of progress were noted in respect of both priorities:


                Best Start and Beyond Framework has been finalised and endorsed by the HWBB at the September meeting.

                ‘Mobilisation and launch 0-19 service’: TRFT was successful in winning the tender and mobilisation has now started and is currently on track for the new service to start in April 2023.

Key areas of progress in respect of Priority 1 were noted:


         Internal and external stakeholder meetings had commenced to agree an action plan to achieve formal ratification of ‘Breastfeeding Borough’ declaration.

         A communications plan was to be in place by January 2023.


Key areas of progress in respect of Priority 2 were noted:


         Sign up paperwork for Family Hubs has been approved and submitted to government DfE and DHSC

         ‘Focus on improving early years take-up in targeted areas of Rotherham (Central) to have wider holistic benefit on key development measures’: 88.1% of eligible two-year-olds were taking up a place in the Summer term - the highest recorded position for a Summer term.


Discussion ensued and the following points were raised/clarified.


         Sponsors for each aim were being identified.

         Ofsted inspections returned a judgement of Good across the board,

         The area of support for children in care and care leavers moved from requires improvement to good, so this was an accomplishment.

         The next updated on the strategy would be invited by the Policy Officer.


Resolved:- That the presentation be noted.


Update on Health and Wellbeing Strategy Action Plan pdf icon PDF 403 KB

Ben Anderson, Director of Public Health, and Leonie Weiser, Policy Officer, to present


Consideration was given to an update on the progress with objectives in the Health and Wellbeing Board Strategy action plan.


Resolved: That the update be noted.


Health and Wellbeing Board Terms of Reference pdf icon PDF 106 KB

Leonie Wieser, Policy Officer, to present

Additional documents:


Consideration was given to a report in respect of the Health and Wellbeing Board Terms of Reference. The changes were noted:


·        Dr. Jason Page had been added as Vice-Chair.


·        The previous 3 CCG members of the Health and Wellbeing Board had been replaced with 2 ICB representatives, including the ICB Rotherham Place Director, the ICB Medical Director for Rotherham Place, and a GP representative.


·        ‘Senior representative, NHS England South Yorkshire and Bassetlaw’ had been removed from the membership list as representation was now through the ICB/NHS South Yorkshire.


The finalised report was submitted for endorsement. The next scheduled review of the Terms of Reference was May/June 2023.


Discussion ensued and the following points were raised/clarified:


·        An observer was still being sought by the Health and Wellbeing Board, and discussions were underway with opposition leadership to appoint an observer.


·        A new RDaSH representative would also be appointed.


·        The HWBB tied into the Children’s Safeguarding Board through the Rotherham Together Partnership and Safer Rotherham Partnership.


Resolved:-  That the updated Terms of Reference be approved.


Issues escalated from the Place Board

Sharon Kemp, RMBC and Chris Edwards, Integrated Care Board, to present


No issues were escalated from the Place Board, as the Winter Plan had been the key area of focus.


Minutes of the Rotherham Place Board pdf icon PDF 220 KB

Additional documents:


Consideration was given to the minutes of the meeting of the Rotherham Place Board: ICB Business, which took place on 13th July, 2022. 


Resolved:- That the minutes of the Rotherham Place Board be noted.


Date and time of next meeting

Wednesday, 25th January, 2023, at Wentworth Woodhouse


Resolved:-  That the next scheduled meeting of the Health and Wellbeing Board be held on 25th January, 2023, commencing at 9:00 a.m. at Wentworth Woodhouse.