Agenda and minutes

Health and Wellbeing Board - Wednesday 28 June 2023 9.00 a.m.

Venue: Elm Room, Oak House (Moorhead Way, Bramley, Rotherham S66 1YY

Contact: Dawn Mitchell  Email:

No. Item


To determine if the following matters are to be considered under the categories suggested in accordance with Part 1 of Schedule 12A to the Local Government Act 1972


Resolved: That the matters considered were under the categories suggestion in accordance with Part 1 of Schedule 12A to the Local Government Act 1972.


To determine any item(s) which the Chairman is of the opinion should be considered later in the agenda as a matter of urgency.


There were no urgent item.


Apologies for absence


Apologies for absence were received from Cllr Victoria Cusworth, Dr Richard Jenkins, Sharon Kemp, Neil Thorman and Paul Woodcock.


Declarations of Interest


There were no declarations of interest.


Questions from members of the public and the press


There were no questions from members of the public or press.




There were no items of communications.


Minutes of the previous meeting pdf icon PDF 371 KB

To consider the minutes of meeting held on 29 March 2023.



Resolved: That the minutes of the meeting held on 29 March 2023 be agreed as a true and correct record.


Breastfeeding-friendly Borough pdf icon PDF 509 KB

Sam Longley, Public Health Specialist, to present


Consideration was given to paper presented by Sam Longley, Public Health Specialist in respect of Rotherham Breastfeeding Friendly Borough.


Rotherham Council formally adopted the Local Authority Declaration on Healthy Weight in January 2020. A key action within the declaration referred to creating supportive environments for all children, young people and parents by:


·       promoting good relationships with food and physical activity from an early age, through childhood and into teenage years

·       promoting healthy eating and activity during pregnancy

·       creating supportive environments to help normalise breastfeeding


In pursuit of that ambition, in June 2022 a briefing paper was presented to the Health and Wellbeing Board proposing adoption of a Rotherham Metropolitan Borough Council Breastfeeding Friendly Borough Declaration. This was agreed in principle by the Board.


The declaration articulated the commitment of the Council, the Health and Wellbeing Board and key partner organisations to support ongoing change to enable families to make the right choice for them, with appropriate support.


The briefing set out the progress made over the last year in respect of the following:


Breast feeding rates: whilst demonstrating an improvement from 34.2% in 2020/21 to 37.5%.  The current breastfeeding prevalence at 6-8 weeks was significantly worse than the England average of 49.2%, although relative performance against its comparator group had improved.


Informed and supported choice: Rotherham was promoting a compassionate approach to health behaviour choice to ensure that infant feeding choices were well informed and supported without stigma or blame.


Breastfeeding and climate change: it was outlined that increases to breastfeeding rate also had the potential to reduce environmental costs that arise from infant formula production and administration.


Breastfeeding and the cost of living:it was estimated that bottle feeding was estimated to cost on average between £50 and £100 per month, meaning that exclusive breastfeeding for the UNICEF recommended six months was likely to offer considerable financial savings.


Actions since June 2022


·       Creation of the Rotherham Breastfeeding Borough Forum, with membership from a variety of stakeholders in Rotherham which includes VCS, 0-19 service, midwifery, RMBC HR, RMBC public health team and RMBC Children and Young Peoples Service.

·       The refresh of the RMBC HR Infant Feeding Policy.

·       RMBC premises had been identified to enable staff and/or public to be supported to breast feed.  

·       A plan had been developed for RMBC staff to receive training regarding Making Every Contact Count and Breastfeeding. This would be shared to all Health and Well-being Board partner organisations and wider business in Rotherham.

·       Resources developed with TRFT infant feeding team to support wider Rotherham businesses to become Breastfeeding Friendly.

·       Specialist Community Public Health team for 0-19 years (25 SEND) comprising of Health Visitors (HV), School Nurses (SN) delivering the Healthy Child Programme have been recommissioned.

·       A “Rotherham backs breastfeeding” campaign had been designed by the Community Infant Feeding team. A launch event was planned for Summer 2023.

·       Children’s Centres/ Family Hubs were to begin the process of UNICEF Baby Friendly Initiative accreditation.

·       Additional funding received via the Family Hub specific for an Infant Feeding  ...  view the full minutes text for item 8.


Health Protection Annual Report pdf icon PDF 764 KB

Denise Littlewood, Health Protection Principal to present.

Additional documents:


The Chair invited Denise Littlewood, Health Protection Principal to introduce the report.


It was noted that the Health Protection Assurance Report was the first published since the pandemic. The accompanying presentation outlined the following issues:


Covid Response

       2045 Outbreaks

       Things we did exceptionally well

       Contact Tracing – Local 0

       Workplace Support

       Living with Covid – supporting Care homes in particular and the most vulnerable – Infection Control Support

       Decommissioning Covid Stores



       All screening programmes suffered with Impact of Covid

       Action Plans and improvement plans in place for all services affected by COVID

       Most Screening programmes back on Target, although breast screening was still below pre-pandemic levels.



       All immunisation programmes affected by COVID vaccination programme.

       Primary Childhood Immunisations – working with a number of practices to increase uptake – MMR intervention planned.

       Linking Flu and Covid Vaccination programmes going forward to increase uptake.


Further Health Protection links

       Links between Emergency Planning and Env Health need to be strengthened to provide further assurance.

       Emergency Planning

       Weather Health Alerts

       Plans e.g. update Major Outbreak Plan

       Environmental Health

       Air quality

       Infectious Disease investigations


Upcoming Priorities

       Focus on new and emerging concerns – working alongside UKHSA to ensure competent surveillance systems.

       Effective incident and outbreak response – explore options to address Rotherham's deficit in Community IPC.


       Air quality

       Adverse Weather

       Sexual Health

       Anti-Microbial Resistance


Ms Littlewood referred to the framework document highlighting priorities and risks.


The Director of Public Health added that there were concerns nationally that ‘anti-vax’ sentiments may influence take-up rates of measles vaccinations although there appeared to be a higher level of compliance locally. It was highlighted that clinicians may not be familiar with a measles outbreak so may be slower to identify trends.


It was noted that teams were utilising data to identify any emerging issues or trends within communities, applying the learning from covid tracking. It was outlined that there were existing networks and good partnership working. It was highlighted that NHS England has developed an inclusion strategy to work with communities.


Resolved: That the report be noted.


DPH Annual Report pdf icon PDF 3 MB

Ben Anderson, Director of Public Health, to present.


The Chair invited Ben Anderson, Director of Public Health to speak to the report.


Following on from the 2022 DPH Annual Report on the impact of Covid-19 in Rotherham, this year’s Report considered the wider impacts of the pandemic and some of the longer-term changes in Rotherham from pre[1]pandemic through to March 2023. The report focused on the impact of the pandemic on people, health behaviours, community and neighbourhoods, the environment, and wider socio-economic factors. It looked at the immediate impact of the pandemic during the first wave, how Rotherham adapted to deal with the challenges presented, and the long-term effects on people and the essential services they used.


Rotherham is 35th most deprived of the 151 upper-tier local authorities in England. The pandemic highlighted how Rotherham’s deprivation coupled with the unequal distribution of social determinants of health impacted resilience to Covid-19 and the outcomes for the population. These inequalities included exposure to risk factors, education, housing, employment, and led to associated inequalities in physical and mental health. The pandemic exposed these inequalities with people living in the poorest 10% of areas more likely to die from Covid-19, and left sections of society vulnerable to financial insecurity, employment loss, missing education, and unmet mental and physical health needs.


The report had been produced using both RMBC service data and community intelligence from Rotherham residents, or those who work in Rotherham. Data was analysed and contextual intelligence gathered through discussion. This information was coupled with significant public engagement.


The DPH gave a presentation, highlighting key issues for the Health and Wellbeing Board, including details of the recommendations:



       Attainment for KS2 indicated there may have been impact following periods of lockdown and home-schooling with a lower percentage of pupils performing as expected in Reading, Writing and Maths in 2022 compared to 2019.

       Many children, particularly in transition cohorts, were presenting with social and emotional needs, lack of self-regulation, speech and language issues and generally not being school-ready.

       Since before the pandemic, there had been an increase in year 7 & 10 pupils reporting their mental health as poor, and 35% of this cohort had reported some deterioration in their mental health in the past two years.

       Some focus group members found workload for children difficult, there were issues with the internet, and some parents, who couldn’t read or write themselves, were unable to support their children with home-schooling.


Education - Special Educational Needs and Disabilities (SEND) and Social, Emotional and Mental Health (SEMH)

       Following the pandemic there has been increases in pupils registered with SEND support needs, and applications for Education, Health and Care Plans (EHCP).

       More children, and more very young children, were being identified as having social, emotional, and mental health needs.

       Greater numbers of children were seen to have SEMH needs who did not present with these needs before the pandemic.

       Difficulties recruiting in the post pandemic labour market for support staff positions and within Special Schools meant there  ...  view the full minutes text for item 10.


Joint Strategic Needs Assessment pdf icon PDF 699 KB

Lorna Quinn, Public Health Intelligence Manager, to present the refreshed JSNA


The Chair invited Lorna Quinn, Public Health Intelligence Manager to give a presentation of the Joint Strategic Needs Assessment summary of key findings (May 2023).


The JSNA summary provides key headlines structured into the key domains:

·       People

·       Health behaviours

·       Community and neighbourhoods

·       Environment

·       Socioeconomic


New data in the 2023 refresh included:

       A refresh of IMD data and supporting narrative

       2021 Census dashboard with supporting narrative

       Addition of a deprivation dashboard displaying data on the 20% most deprived communities

       Life course view (C&YP and the lifestyle survey, working-aged adults, older adults, and end of life care)

       Public health additions include 1,001 days, child mortality, NCMP, Physical activity, food, and loneliness (list not exhaustive).


Key findings were drawn from the report to illustrate issues relating to health behaviours; life expectancy; community and neighbourhoods; environment and socio-economic factors.


The Chair invited comments from the Board and the following issues were raised:


·       Partners would be consulted to ascertain if the JSNA could be better utilised.

·       The publication of the JSNA was a statutory requirement.

·       It was outlined that dental extraction for children remained broadly at the same level; however more children were requiring mass extraction. It was estimated that approximately 10% of attendances at Accident and Emergency were for dental care.

·       Numbers of looked after children accessing dental assessment was improving.

·       The feasibility of options to fluoridate water supplies were being explored  in South Yorkshire.

·       The Integrated Care Board would have greater influence on dental care locally.

·       Number of children with Education, Health and Care plans and access to timely assessment.


The Chair referred the presentation to the Health Select Commission for information.


Resolved: That the presentation be noted.


Suicide Prevention pdf icon PDF 593 KB

Ruth Fletcher-Brown, Public Health Specialist, to present an update on suicide prevention.

Additional documents:


The Chair invited Ruth Fletcher-Brown, Public Health Specialist to give a presentation and update on suicide prevention.


It was outlined that responsibility for suicide prevention action plans sits with local government (in England) but this cannot be achieved without working with partners.


At Place RMBC work with:

·       People with living experience

·       South Yorkshire Police

·       NHS SY ICB (Rotherham)

·       Rotherham NHS Foundation Trust

·       RDASH 

·       Rotherham Samaritans & other Voluntary and Community Sector organisations

·       Rotherham United Community Trust


South Yorkshire ICB

       People with living experience

       Public Health Leads for all 4 Local Authorities

       NHS SY ICB

       Acute Trusts

       Mental Health Trusts

       SYP & British Transport Police

       Yorkshire Ambulance Service

       Office of Health Improvement and Disparities (OHID)

       Primary Care


Further details were given in the slides of the rates of suicide (standardised per 100,000) from 2001-03 to 2019-21 for Rotherham compared with England; disaggregated on the basis of male:female; and comparators against CIPFA nearest neighbours.


What’s working well- Rotherham

       New Be the One film launched September 2022

       Continued promotion of Place Guidance document for staff and volunteers on responding to people at risk of suicide

       309  frontline staff and volunteers have attended suicide prevention, self harm and mental health awareness training in 22/23

       Suicide Awareness session delivered for primary care in March 2023

       Suicide Awareness session in Safeguarding Awareness week, November 2022

       Distribution of ‘Walk with Us’ resource to all schools (124) , colleges, early years, cyp services, voluntary and community organisations (70) and all childcare providers

       Early Help delivery of self harm awareness sessions for parents and carers

       Early Intervention and prevention work- as evidenced in the Prevention Concordat application

       Joint working with domestic abuse colleagues

       Peer to peer support groups (Survivors of Bereavement by Suicide, Andy’s Man Club and ASK)

       ICB Rotherham commissioning Qwell, the online mental health platform for adults


What’s working well- South Yorkshire

       Strong partnership working- all 4 LAs, SYP, NHS and Voluntary and Community Sector

       Second memorial event for families bereaved by suicide in December 2022

       Survivors of Bereavement by Suicide groups (SOBS) in all 4 LA areas

       Real Time Surveillance including work with Yorkshire Ambulance Service

       Reducing access to means

       Joint working on themes and addressing the needs of vulnerable and at risk groups.

       Launch of ‘Walk with Us’  toolkit. Winner in the LGC Award Public/Public Partnership category.


What are we worried about

       Increasing pressure on individuals and families

       Support for people who had attempted suicide

       Yorkshire Ambulance Data for SY data shows that the anxiety was the highest presenting final working impression

       Rotherham’s response to the NICE guidance in relation to self harm

       Capacity for comms and engagement activity

       Support for peer-to-peer support groups going forwards

       Changes to the SY Real Time Surveillance System meant that the onus is on staff from across the partnership to promote Amparo

       Launch of the Attempted  ...  view the full minutes text for item 12.


Prevention Concordat on Better Mental Health pdf icon PDF 132 KB

Ruth Fletcher-Brown, Public Health Specialist, to present

Additional documents:


The Chair invited Ruth Fletcher-Brown, Public Health Specialist and Kelsey Broomhead, Public Health Practitioner to present the briefing.


The briefing sought approval of the draft application form and a commitment to an annual prevention and promotion action plan, with the health and well-being Board receiving an annual update on progress.


The Concordat was launched by Public Health England in 2017 (now Office of Health Improvement and Disparities, OHID) and refreshed in December 2020. It is supported by a number of public bodies including the Association of Directors of Public Health, the Local Government Association and the Centre for Mental Health. The Prevention Concordat drew on the evidence base including of cost effectiveness for public mental health interventions.


The Prevention Concordat focused on the wider determinants of health. It was a whole population approach, supporting joint cross-sectoral action locally. It encouraged collaborative working to address local needs and identify local assets to prevent mental ill health.


The Prevention Concordat welcomed Health and Wellbeing Boards and Integrated Care Systems, as anchor institutions to become signatories. Becoming a signatory was also a condition of the Better Mental Health Find expression form.


The draft application form was completed with support from the Better Mental Health for All Group, which represents partners of the Health and Wellbeing Board. This group met to consider each of the domain areas and provide evidence of activity across the partnership. The domains were as followed:


         Understanding local needs and assets

         Working together

         Taking action on the prevention/promotion of mental health

         Taking action to reduce mental health inequalities

         Defining success/measuring outcomes

         Leadership and Direction


The application form once approved by the Health and Wellbeing Board would be assessed by a national panel who will give feedback. If successful, the Board will receive signatory certificate and social media promotion. Ongoing support would be provided by a specialist regional team and there would be a follow-up after 12 months.


An action plan had been developed to outline proposed work and timeline for completion.


Resolved: That the following recommendations be approved.




1.    The Health and Well-Being Board approves the draft application form.

2.    The Chair and DPH attend Regional Panel meetings.

3.    The Health and Well-Being Board commits to an annual prevention and promotion action plan.

4.    The Health and Well-Being Board receives annual update.


Health and Wellbeing Board Annual Report pdf icon PDF 2 MB

The Chair and Leonie Weiser, Policy Officer, to present


The Chair introduced the Health and Well-Being Board’s Annual Report 2022/23. He began by thanking all the partners for their commitment to delivering Rotherham’s health and well-being strategy and working together to improve outcomes for local people.


The four aims of the Health and Wellbeing Strategy were:

       All children get the best start in life and go on to achieve their potential

       All Rotherham people enjoy the best possible mental health and wellbeing and have a good quality of life

       All Rotherham people live well for longer

       All Rotherham people live in healthy, safe and resilient communities


While these aims remained the same since inception of the strategy in 2018, the strategic priorities underpinning each aim were refreshed in summer 2021. The strategy was updated to reflect these priorities in 2022 and the Health and Wellbeing Board agreed the revised strategy in September 2022.


The report detailed key achievements against each of these aims.


It was noted that he Health and Wellbeing Board was a statutory sub-committee of the Council and an integral part of Rotherham’s wider strategic partnership structures that sat under the Rotherham Together Partnership. Following the changes to Integrated Care Systems in July 2022, Rotherham became one of the four constitutive Places in the South Yorkshire Integrated Care System, with some Health and Wellbeing Board members providing representation at the South Yorkshire Integrated Care Partnership. The Rotherham Place Board continued to report into the Health and Wellbeing Board and took strategic direction from the Health and Wellbeing Strategy.


The timeline outlining these changes were as follows.

       July 2022 -Rotherham Clinical Commissioning Group became South Yorkshire Integrated Care Board

       September 2022 the Board approved refreshed health and well-being strategy and action plan. Board agreed nominations for the South Yorkshire Integrated Care Partnership

       March 2023 -South Yorkshire Integrated Care Strategy was agreed and launched. The memorandum of understanding formalising the role of Board sponsors was signed off.


The Chair gave details of the Health Inequalities Event held in February 2023. Supported by the Local Government Association, the South Yorkshire event explored opportunities for collaboration through the newly established South Yorkshire Integrated Care Board to discuss inequalities across a range of health outcomes. Key partners, were brought together to:


       Explore how partners can work together at place level to deliver on tackling health inequalities

       Identify opportunities to work on a South Yorkshire footprint around this agenda

       Hear examples of current work happening across the patch and feed into ICP and ICB strategy on health inequalities


The workshops informed development of the NHS Joint Forward Plan and locally, learning from the event is taken forward through Rotherham’s Prevention and Health Inequalities Group


Details were given of the Board’s annual feedback survey; the following points were highlighted:


       Good response rate (8/15 members and 4/8 organisations)

       Average rating of 8.38/10 for overall working of the board over the past year (responses ranging from 6-10)

       Positive feedback on partnership working and  ...  view the full minutes text for item 14.


Health and Wellbeing Board Terms of Reference pdf icon PDF 469 KB

Leonie Wieser, Policy Officer, to report.



Leonie Weiser, Policy Officer, presented the Board’s terms of reference for its annual report.


The report detailed:

·       The role of the Health and Well-Being Board

·       Responsibilities

·       Expectations of the Health and Well-Being Board Member

·       Membership

·       Governance

·       Quorum

·       Meeting arrangements

·       Engaging with the public and providers


It was noted that subject to sign off at this committee, the next formal review was due in May 2024.


Further details were provided of the governance arrangements and the Memorandum of Understanding between the Rotherham Health and Well-Being Board and Board Sponsors for Health and well-Being Strategy Aims.


The MoU detailed the role of sponsors as follows:


  • To have strategic oversight and ownership of their respective aim, this includes:
    • Monitoring progress against aims and removing blockages
    • Providing strategic steer and identifying opportunities to develop their aim, including action to reduce health inequalities and actions that support integration of delivery
  • To be champions for their aim within the Board and Board activities

·       To be champions for health and wellbeing priorities in their organisations


It was noted that since its last iteration, a paragraph had been added outlining the responsibilities of the Board in relation to the Better Care Fund (BCF). A Better Care Fund Executive group existed as a sub-group of the Health and Well Being Board and reports into this group.



1)    That the revised Terms of Reference be approved.

2)    That a formal review takes place in May 2024.


Update on Health and Wellbeing Strategy Action Plan pdf icon PDF 623 KB

Leonie Wieser, Policy Officer, to present.



The Chair invited Leonie Weiser, Policy Officer, to present the update on the Health and Well-Being Board Strategy Action Plan (June 2023).


The plan outlined progress against agreed priorities, highlighting where actions were completed, on track, at risk of not meeting milestones or off track.  It was noted that the majority of priorities were completed or on track and mitigations were in place for those at risk of not meeting their milestones.


Details were also provided of new priorities added to the plan. Further updates would be provided to future meetings.


Resolved: That the update be approved.


Items escalated from the Place Board

Sharon Kemp, Chief Executive RMBC, and Chris Edwards, Place Director NHS South Yorkshire Integrated Care Board, to present


Chris Edwards, Place Director NHS, South Yorkshire Integrated Care Board gave an update. It was noted that the Place Board – Place Strategy would be presented to the next meeting of the Health and Well-Being Board.


Resolved: That the update be noted.




Non Surgical Oncology (Breast) - verbal report


Chris Edwards, Place Director NHS, South Yorkshire Integrated Care Board gave a verbal report on non-surgical breast oncology. A temporary service model was in place for breast oncology services. Sheffield Teaching Hospital Foundation Trust continued to work to provide an insourcing solution to provide additional capacity. In addition, existing staff were undertaking additional clinics. This meant all priority 1 and 2 patients were currently being seen with 2 weeks.


Longer term, the Out-Patient model was still developing model with extensive staff and public/patient engagement to explore options.


Better Care Fund - BCF Plan 23-25 pdf icon PDF 369 KB

The Chair to report.

Additional documents:


The Chair introduced the briefing to give the Board an overview of the Better Care Fund Plan for 2023/24.


The BCF Planning Template and Narrative Plan including capacity and demand for intermediate care services was in line with the Better Care Fund Policy Framework 2023-25 and the Better Care Fund Planning Requirements 2023-25.


The Better Care Fund (BCF) Policy Framework outlined the Government’s priorities for 2023-25, including improving discharge, reducing the pressure on Urgent and Emergency Care and social care, supporting intermediate care, unpaid carers and housing adaptations. The BCF planning template (Appendix 1) detailed that the planning requirements which are set out in the BCF Policy Framework 2023-25 were fully met.


The Better Care Fund (BCF) for 2023/24 was £50.681m, an increase of £1.425m from 2022/23.  This increase was due to a combination of underspends in 2022/23 on the Improved BCF and Disabled Facilities Grants (DFG) carried forward, plus additional investment and the removal of non-recurrent funds from the previous year. Spending Plans were allocated to the 6 themes plus Improved Better Care Fund and Discharge grant funding. The plans were managed within 2 separate pooled funds, both the South Yorkshire ICB (Rotherham Place) and RMBC managing one pool fund each. 


Priorities for 2023-25 were as follows:

·       Workstream 1:  Sustaining People at Home, Prevention and Avoidance

·       Workstream 2:  Integrating a Sustainable Discharge to Assess Model (Priority 4)

·       Workstream 3: Digital Whole System Flow


The report highlighted the major changes since the last BCF plan was issued. It also detailed the relevant timelines for the approval process, with the final planning submission to NHS England scheduled for 28 June 2023 and all Section 75 Agreements to be signed and in place by 31 October 2023.


Resolved: That the documentation for submission to NHS England (NHSE) on 28 June 2023 be approved.


Better Care Fund - 2022-23 Year End Template pdf icon PDF 239 KB

The Chair to present

Additional documents:


Resolved: That the report be noted.


Place Plan Priorities close down report pdf icon PDF 158 KB

Additional documents:


Resolved: That the report be noted.


Best Start and Beyond quarterly report pdf icon PDF 117 KB


Resolved: That the report be noted.


Rotherham Place Board pdf icon PDF 311 KB

To consider the minutes of the meeting held on 15 March 2023.


Resolved: That the minutes of the Rotherham Place Board Partnership Business Meeting be noted.


Rotherham Place Board ICB Business pdf icon PDF 238 KB

To consider the minutes of meeting held on 15 March 2023.


Resolved: That the minutes of the Rotherham Place Board: ICB Business be noted.


Date and time of next meeting

Wednesday, 27th September, 2023, commencing at 9.00 a.m., venue to be confirmed


Resolved: The next meeting of the Health and Well-Being Board will be held on Wednesday 27 September 2023 commencing at 9.00am at Rotherham Town Hall.