The Planning Board meetings take place every three weeks on a Thursday at the Town Hall at 9.00 a.m. (unless a site visit takes place beforehand).
If you wish to speak on any item under consideration by the Planning Board you will need to contact the Case Officer in the Planning Service who is dealing with the application. Details on the procedure for speaking at Council follow and are below.
The Planning Board has the following terms of reference in relation to non-executive planning functions:-
1. Power to determine applications for planning permission – sections 70 (1) (a) and (b) and 72 of the Town and Country Planning Act 1990.
2. Power to determine applications to develop land without compliance with conditions previously attached – section 73 of the Town and Country Planning Act 1990.
3. Power to grant planning permission for development already carried out – section 73A (a) of the Town and Country Planning Act 1990.
4. Power to decline to determine an application for planning permission – section 70A of the Town and Country Planning Act 1990.
5. Power to determine application for planning permission made by a local authority, alone or jointly with another person – section 316 of the Town and Country Planning Act 1990 and the Town and Country Planning General Regulations 1992 (S.I. 1992/1492).
6. Power to make determinations, give approvals and agree certain other matters relating to the exercise of permitted development rights – Parts 6,7,11,17,19,20,21 to 24,26,30 and 31 of Schedule 2 to the Town and Country Planning (General Permitted Development) Order 1995 (S.I. 1995/418).
7. Power to enter into agreement regulating development or use of land –section 106 of the Town and Country Planning Act 1990.
8. Power to issue a certificate of existing or proposed lawful use or development – sections 191 (4) and 192 (2) of the Town and Country Planning Act 1990.
9. Power to serve a completion notice – section 94 (2) of the Town and Country Planning Act 1990.
10. Power to grant consent for the display of advertisements – section 220 of the Town and Country Planning Act 1990 and the Town and Country Planning (Control of Advertisements) Regulations 1992.
11. Power to authorise to authorise entry onto land.
12. Power to require the discontinuance of a use of land – section 102 of the Town and Country Planning Act 1990.
13. Power to serve a planning contravention notice, breach of condition notice or stop notice – sections 171C, 187A and 183 (1) of the Town and Country Planning Act 1990.
14. Power to issue an enforcement notice – section 172 of the Town and Country Planning Act 1990.
15. Power to issue a temporary stop notice.
16. Power to apply for an injunction restraining a breach of planning control – section 187B of the Town and Country Planning Act 1990.
17. Power to determine applications for hazardous substances consent, and related powers – sections 9 (1) and 10 of the Planning (Hazardous Substances) Act 1990.
18. Duty to determine conditions to which old mining permissions, relevant planning permissions relating to dormant sites or active Phase I or II sites, or mineral permissions relating to mining sites, as the case may be, are to be subject – paragraph 2 (6) (a) of Schedule 2 to the Planning and Compensation Act 1991, paragraph 9 (6) of Schedule 13 to the Environment Act 1995 and paragraph 6 (5) of Schedule 14 to that Act.
19. Power to require proper maintenance of land – section 215 (1) of the Town and Country Planning Act 1990. 20. Power to determine application for listed building consent, and related powers – sections 16 (1) and (2), 17, 27 (2) and 33 (1) of the Planning (Listed Buildings and Buildings in Conservation Areas) Act 1990.
21. Power to determine applications for Conservation Area Consent – section 16 (1) of the Planning (Listed Buildings and Buildings in Conservation Areas Act 1990, as applied by section 74 (3) of that Act.
22. Duties relating to applications for Listed Building Consent and Conservation Area Consent – sections 13 (1) and 14 (1) and (4) of the Planning (Listed Buildings in Conservation Areas) Act 1990 and regulations 3 to 6 and 13 of the Town and Country Planning (Listed Buildings and Buildings in Conservation Areas) Regulations 1990 and paragraphs 8, 15 and 22 of Department of the Environment Circular 14/97.
23. Power to serve a Building Preservation Notice, and related powers – sections 3 (1) and 4 (1) of the Planning (Listed Buildings and Buildings in Conservation Areas) Act 1990.
24. Power to issue an enforcement notice in relation to the demolition of an unlisted building in a conservation area – section 38 of the Planning (Listed Buildings and Buildings in Conservation Areas) Act 1990.
25. Powers to acquire a listed building in need of repair and to serve a repairs notice – sections 47 and 48 of the Planning (Listed Buildings and Buildings in Conservation Areas) Act 1990.
26. Power to apply for an injunction in relation to a listed building – section 44A of the Planning (Listed Buildings and Buildings in Conservation Areas) Act 1990.
27. Power to execute urgent works – section 54 of the Planning (Listed Buildings and Buildings in Conservation Areas) Act 1990.
28. Powers relating to the preservation of trees – sections 197 to 214D of the Town and Country Planning Act 1990 and the Trees Regulations 1999 (S.I. 1999/1892).
29. Powers relating to the protection of important hedgerows – The Hedgerows Regulations 1997 (S.I. 1997/1160).
30. Power to make limestone pavement orders – section 34(2) of the Wildlife and Countryside Act 1981 (c. 69).
PLANNING REGULATORY BOARD
PUBLIC RIGHT TO SPEAK
REGISTERING TO SPEAK
The Council has a “Right to Speak” policy, under which you may speak in the Planning Board meeting about an application. If you wish to do this, it is important that you complete a tear-off slip and return it with any written comments, within 21 days of the date of the notification letter back to the Planning Department.
Your comments will be made known to the Planning Board when it considers the application and you will be written to advising of the date and time of the Planning Board meeting to exercise your right to speak
WHEN YOU ARRIVE
If you wish to speak in the meeting, please try to arrive at the venue ten minutes before the meeting starts. The reception staff will direct you to the Council Chamber.
In the Council Chamber, please give your name to the Board Clerk (who will have a checklist of names derived from the agenda). The Clerk will direct you to the seating reserved for people who wish to speak.
The agenda is available on line at least five days prior to the meeting, and a few copies will be made available at the meeting, so you can read the reported relating to the application which concerns you and see where it comes in the agenda.
The Council Chamber is equipped with microphones and a hearing loop
The meeting is being filmed for live or subsequent broadcast via the Council’s website and can be found at:-
If anyone present or members of the public in the public galleries do not wish to have their image captured they should make themselves known to Democratic Services before the start of the meeting.
This may require seating in a different area of the Chamber or in an alternative viewing room (if available).
Take time to familiarise yourself with the layout of the Chamber and the procedure.
YOUR RIGHT TO SPEAK
The ‘right to speak’ applies equally to the applicant and to the general public.
It is not intended that professional agents representing either the applicant or objectors, should be allowed to speak, but this is at the Chairman’s discretion.
You will be invited to speak by the Chairman at the correct interval.
Switch the microphone on to allow everybody in the Chamber to hear your comments.
Each speaker will be allowed three minutes to state his/her case. The applicant does not have a “right to reply” to the objector(s) comments.
Only planning related comments can be taken into consideration during the decision process.
CONDUCT OF COMMITTEE MEETINGS
Speakers should not be allowed to engage in discussion with members of the Committee during public speaking or the Committee deliberations, to avoid any risk of accusation of bias or personal interest.
All attendees are reminded of the importance to remain calm, courteous and respectful during the meeting. Please refrain from shouting out and allow people to speak. Any person causing a disruption will be asked to leave the Council Chamber.
Support officer: Debbie Pons, Governance Adviser. The webcast can be viewed at http://www.rotherham.public-i.tv
Phone: 01709 822054