Officer Decisions

Date of Decision:

16^th May 2023

Title:

Decision to extend the 19-161 Post CSE Support Contracts for an additional 24 months

Decision Maker:

(Including Job Title)

Ian Spicer - Strategic Director of Adult Care, Housing and Public Health

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Appendix 9 of the Constitution (Responsibility for Functions)

SECTION 4C3: STRATEGIC DIRECTOR OF ADULT CARE, HOUSING AND PUBLIC HEALTH – DELEGATED EXECUTIVE FUNCTIONS

The Strategic Director of Adult Care, Housing and Public Health is authorised 1 to discharge executive functions 2 through the commissioning and provision of social services for adults and public health services for the whole population and delivery of housing for the Borough, including:-

4. Strategic Commissioning

Decision:

The decision is to extend the associated contracts for 19-161 Post CSE Support for an additional 24 months, this period will commence the 1^st January 2024 and expire the 31^st December 2025 for each of the following services:

Lot 1 – Practical and Emotional Support Grow

Lot 2 – Counselling - Rothacs

Lot 3 – Practical and Emotional Support and Counselling – Rotherham Rise. ,

Details of the contract extensions will be made available on the Council’s contracts register and Contracts Finder.

Reasons for the Decision:

The extension follows the outcome of a DLT meeting on the 21/03/2023, minute number 6725-23, following a DLT paper.

The extension is utilising the extension clause stated in 22.1 of the original Contracts 19-161.

Details of alternative options considered and rejected:

N/A

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

DLT Paper on Proposed Extension of Post CSE Services.

Authorised by Ian Spicer, Strategic Director, Adult Care, Housing and Public Health.

Date of Decision:

9^th May 2023

Title:

Tender Award – Award of contract for Painting of Manvers Bridge

Decision Maker:

(Including Job Title)

Simon Moss – Assistant Director

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

Within the Council’s constitution the Strategic Director for Regeneration and Environment has the following delegated powers: -

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation

Decision:

It is the recommendation of the project team that the Council progresses to issue an award to Breheny Civil Engineering Ltd as per the Tender Evaluation Report:

‘21-210 Manvers to Wath Cycle Route (Manvers Way – Wath Cycle Infrastructure) & 20-338 Repainting of Manvers Bridge’

Reasons for the Decision:

The contractor has submitted a well programmed and developed price for the scheme. It is continuation of their engagement on the Cycle Route scheme hence there are cost savings in terms of set up costs.

Details of alternative options considered and rejected:

Stand alone tender with a different contractor which would be more expensive in terms of price (above cost savings), dependant on the cycle route completion (risk of delayed start penalties).

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

21-210 Manvers to Wath Cycle Route (Manvers Way – Wath Cycle Infrastructure) & 20-338 Repainting of Manvers Bridge

Date of Decision:

16^th May, 2023

Title:

Sheffield Road Cycleway and Maltby Bus Corridor

Decision Maker:

(Including Job Title)

Paul Woodcock

Strategic Director, Regeneration and Environment

Specific Delegation:

(If any)

Contract Standing Orders; Section 41.2:

In relation to their Directorates, each Strategic Director has a general power to make council contracts, including the power to determine select lists of tenderers, to accept tenders and to award contracts.  This is subsequently delegated to Assistant Directors in the sub-scheme of delegation.

Brief Description of Decision:

Award of construction contract to Esh Construction for the start of construction works for Sheffield Road Cycleway and Maltby Bus Corridor (being released as one contract) May 2023

Reasons for the Decision:

To progress the stage 2 award to Esh Construction Ltd to support the Council’s TCF (Transforming Cities Fund) transport infrastructure improvement schemes for Maltby Bus Corridor and Sheffield Road Cycleways phase 2 and 3. 

Details of alternative options considered and rejected:

Option 1: Consideration was given to tendering as a wider package of works but this was unviable due to timescales.

Option 2: Use of the internal works delivery service was considered, but was ruled out due to programming constraints.

Conflicts of interest declared by any Executive Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

Not applicable

Reports or parts of reports considered

Tender Evaluation Report - 21-255 TCF Sheffield Road phase 2 and 3, and Maltby Bus Corridor Design and Build

Date of Decision:

29 March 2023

Title:

Property purchase of Residential Provision in Dinnington as part of In House Residential Children Homes development programme

Decision Maker:

(Including Job Title)

Nicola Curley Strategic Director CYPS

Helen Sweaton Assistant Director CYPS

Judith Badger / Rob Mahon Section 151

Simon Moss Property Officer

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

As set out in the Operational Delivery of LAC Sufficiency Strategy - New Residential Provision Progress Report – Submitted to Cabinet on 19 September 2022, linked to recommendation 2.

That the Assistant Director for Planning, Regeneration and Transport be authorised to negotiate the remaining acquisitions required and complete necessary transactions, in consultation with the Council’s Section 151 Officer, Strategic Director Children’s and Young Peoples Services, the Cabinet Member for Children and Young People’s Services, and the Assistant Director of Legal Services.

Decision:

Agreed to complete the purchase of Residential Provision in Dinnington for £385,996.00 including purchase price, legal and disbursements as per Cabinet delegations

Reasons for the Decision:

Property meets specification and there was agreement to offer on the property from the above decision makers following due diligence. See Acquisition Briefing.

Legal have processed the purchase and are recommendation completion on 29 March.

Details of alternative options considered and rejected:

No other option were considered due to the due diligence and legal recommendation.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

N/A

Dispensations Granted:

(If any)

N/A

Reports or parts of reports considered

Acquisition briefing

Cabinet Report 17^th September 2022, Operational Delivery of LAC Sufficiency Strategy - New Residential Provision Progress Report.

REPORT TEMPLATE FOR CABINET & COMMISSIONER (rotherham.gov.uk)

Date of Decision:

24^th April 2023

Title:

Household Support Fund October 2022 to March 2023, final allocations

Decision Maker:

(Including Job Title)

Jo Brown

Assistant Chief Executive

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

At the meeting on 20^th September 2022 Cabinet considered how its allocation from the Household Support Fund (HSF) should be deployed between October 2022 and March 2023. Cabinet resolved that:

Unless the final grant is substantially different from the estimate, to delegate authority to the Assistant Chief Executive in consultation with the Cabinet Member for Social Inclusion, to determine revised and final allocations for the Household Support Grant to include provision for other eligible actions within the use of HSF should it not be possible to achieve full spend of the grant through the approved options.

Provisional allocations of the Household Support Fund Grant of £2.489m were as follows:

·       £899k for food vouchers to children eligible for free school meals for school holidays up to and including Easter 2023.

·       £1.4m to support applications from households for assistance with cost-of living increases through the Council’s Energy Crisis Support Scheme.

·       £45k allocation to support care leavers, being young people leaving foster or local authority care and living independently in their own accommodation who are responsible for paying their own utility bills, providing additional financial support through the cost-of-living increases.

·       £30k to support local VCS organisations to support vulnerable households over Christmas / New year through a supplement to the Crisis Support service level agreement.

·       £90k to provide additional tinned food to supplement that available for crisis food parcels provided by local food banks and Community Food Members alongside assisting with supplies to social supermarkets, a supplement to the Crisis Support service level agreement.

·       £25k to provide additional non-food products for inclusion in crisis food parcels covering personal hygiene, sanitary and household products.

Actual spend at the end of March 2023 shows that the HSF programme as a whole has fully spent the allocation. This included the following variances to the projected spend:

·       Food vouchers to children eligible for free school meals increased from £899k to £924,360.

·       Christmas food hampers increased for £30k to £44k.

·       Contribution to the Council energy grant scheme reduced from £1.4m to £1,360,670.

Decision:

Agree the following final allocations of HSF spend for the period October 2022 to March 2023:

1.     £924,360 for food vouchers to children eligible for free school meals for school holidays up to and including Easter 2023.

2.     £1,360,670 to support applications from households for assistance with cost-of living increases through the Council’s Energy Crisis Support Scheme.

3.     £45,000 allocation to support care leavers, being young people leaving foster or local authority care and living independently in their own accommodation who are responsible for paying their own utility bills, providing additional financial support through the cost-of-living increases.

4.     £44,000 to support local VCS organisations to support vulnerable households over Christmas / New year through a supplement to the Crisis Support service level agreement.

5.     £90,000 to provide additional tinned food to supplement that available for crisis food parcels provided by local food banks and Community Food Members alongside assisting with supplies to social supermarkets, a supplement to the Crisis Support service level agreement.

6.     £25,000 to provide additional non-food products for inclusion in crisis food parcels covering personal hygiene, sanitary and household products.

Reasons for the Decision:

To agree allocation of final spend of HSF funding.

 Details of alternative options considered and rejected:

This decision covers actual spend at the out-turn on the funding period. There are no alternatives.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

No conflicts of interest.

Cabinet Member for Social Inclusion consulted.

Dispensations Granted:

(If any)

None.

Reports or parts of reports considered

Household Support Fund October 2022 – March 2023, report to Cabinet, 20th September 2022.

Date of Decision:

02/05/2023

Title:

Delegation of Powers to City of Doncaster Council

Decision Maker:

(Including Job Title)

Paul Woodcock

Strategic Director Regeneration and Environment.

Details of Specific Cabinet Delegation

or Delegation contained in the relevant Sub-Scheme of Delegation.

The Local Authorities (Arrangements for the Discharge of Functions) (England) Regulations 2012 enable arrangements to be made for the discharge of functions, which are the responsibility of a local authority executive, by another local authority or an executive of another local authority.  Rotherham Council’s Constitution makes provision for delegating powers to other Local Authorities in Article 12 (Joint Arrangements), which states:

Joint arrangements with other Councils

12.2 The Council may establish joint arrangements with one or more councils or their executives (or both) to exercise non-executive functions in any of the participating authorities, or advise the Council.

12.3 The Cabinet may establish joint arrangements with one or more councils, or their executives, or both to exercise functions that are executive functions.

At Section 4C of Appendix 9: Responsibility for Functions, of the Constitution, it states:

1 This officer delegation scheme sets out the executive functions delegated to officers by the Leader under his/her Executive Arrangements (The executive functions delegated by the Leader should be construed in a broad and inclusive fashion to include the doing of anything which is calculated to facilitate or is conducive or incidental to the discharge of those functions. They should not however be understood to include any Council function)

.

8. Delegations set out in this scheme will be read in conjunction with all provisions of the Council’s Constitution, and decisions taken by officers in accordance with this scheme will be taken in accordance with all relevant rules and protocols.

Appendix 9 continues, at Section 4C6, stating:

The Strategic Director of Regeneration and Environment is authorised to discharge executive functions for:-

1. Community Safety and Street Scene

(a) Community Safety, Resilience and Emergency Planning

(b) Highways and Network Management

(c) Regulation and Enforcement

(d) Waste and Street Scene

The Constitution continues at the Sub Scheme of Delegation Strategic Director of Regeneration of Environment at page 1, to state:

The Strategic Director has chosen to sub-delegate some or all of those functions to officers of suitable experience and seniority in his/her own directorate or in another directorate

Decision:

1.     To authorise entering into a further shared service arrangement with City of Doncaster Council, which delivers on the spot enforcement for a range of offences.

2.     To delegate to City of Doncaster Council the exercise of executive functions relating to enforcement of various environmental, anti-social behaviour and parking enforcement matters, where fixed penalty notices may be issued.

Reasons for the Decision:

In order to allow for the continuation of littering and associated enforcement

Details of alternative options considered and rejected:

Option 1: A decision may be made to no longer engage in service provision via agreement with the City of Doncaster Council. The Council no longer has the capacity to deliver these enforcement functions, and this option would require additional investment in in-house service provision to fulfil these duties.

Option 2: Relevant powers should be delegated to the City of Doncaster Council to ensure the Council are in a position to engage in the future arrangements for new service provision.

Conflicts of interest declared by any Cabinet Member consulted by the decision maker which relates to the decision:

None

Dispensations Granted:

(If any)

None

Reports or parts of reports considered

Report - Delegation of Powers to City of Doncaster Council

Report Author-  Lewis Coates Service Manager - Regulation and Enforcement